Student Club and Organization Funding Request Form

6/13/2012

Recognized Student Organizations Application for Funding Allocation

The Norfolk Office of Student Engagement in conjunction with the Student Funding Board review requests for student organization funding. Recognized Student Organizations that have submitted and completed new contact information of members, have updated information within the Business Office, and have attended related organization, financial, and planning workshops are eligible to submit a funding allocation request packet at the beginning of each fall and spring semester.

Approval of allocations will be contingent on the thoroughness of each activity event form which will discuss all aspects of funding for the event. Previous allocations and current balances in club accounts will be considered prior to allocations. The purpose of the events in relation to the advancement of the Norfolk campus will be considered prior to allocations.

Recognized Student Organizations must complete the application in its entirety and submit by the designated deadline in order to be considered for funding. Please feel free to include printouts of invoices and additional pages for explanations if more space is needed. Application Process

 Complete and submit funding application upon the deadline to the Office of Student Engagement in the Norfolk Student Center room 5310.

 Applications will be reviewed and your allocation letter will be sent electronically to the Advisor and President of the Organization, in addition a hard copy can be requested within 3 weeks after the application deadline. Funding Restrictions

 Funds must be used for the purpose for which they were allocated as indicated. Funding shall not be used to pay for food at meetings, clothing, gifts, awards, honorariums, etc.  Any money allocated, but not used by last day of instruction of the Fall and Spring semester WILL be returned to the Office of Student Engagement  After the event has occurred or your funding has been expended, the organization should provide the Norfolk Office of Student Engagement with a typed explanation of how the money was used to benefit the student organization, and the students of the Norfolk Campus at Tidewater Community College.

***Failure to adhere to rules and regulations of spending will affect the organization in future allocations and could affect eligibility and privileges of the organization. ****

For questions or concerns, please contact Office of Student Engagement at 822-1251 or email [email protected] Rhodes, B., 2012 6/13/2012

Recognized Student Organizations Summary Information Name of Organization: Date Application Submitted:

President’s email: Advisor’s email:

President (print): President (signature):

Advisor (print): Advisor (signature):

Application Request Summary

1. Current balance in club account:

2. Do you currently collect membership dues?

3. Has your organization planned fundraising initiatives to support these endeavors?

4. Total amount requesting:

Activity/Event Form

Please complete and submit for this form for each program, event, or activity for semester. Please type the answers to the questions on a separate piece of paper; in addition; please attach any pricings related to event to this form.

Program Information

Name of Organization: ______

Activity/Event Name: ______

Semester/Year: ______Activity/Event Date:______

General Description of Activity/Event:

Location: ______Co-Sponsor (if any):______

What is the educational, social, cultural, or community service oriented benefit of this activity/event and how would it benefit TCC students and the TCC community?

On the space provided below, list anything that you feel the Office of Student Engagement needs to know about this activity/event. Please keep in mind that the more information you provide, the better the ability to make an appropriate decision.

Items to consider when requesting funds for an event

Expense Explanation of Expense

Supplies & Material Other Use for supplies for event and activities (not for food)

Supplies & Material Use for office supplies

Contracted Services Use for hiring entertainers, speakers, etc

Travel Use for travel expenses to conferences or meetings

Conferences Use for conference expenses and registration fees

Special Events Use for most other expenses for student activities/events

For questions or concerns, please contact Office of Student Engagement at 822-1251 or email [email protected] Rhodes, B., 2012