Franklin County Board of Education

FRANKLIN COUNTY BOARD OF EDUCATION MINUTES OF THE RECESSED MEETING

SEPTEMBER 15, 2009

STATE OF MISSISSIPPI COUNTY OF FRANKLIN

BE IT REMEMBERED that a Recessed Meeting of the Franklin County Board of Education was begun and held at the Office of the Superintendent of Education in Meadville, Mississippi, the 15th day of September, 2009, at 4:00 p.m., the same time and place set by public notice for holding said Recessed meeting. There were then and there present:

District 1 Gloria S. Hayes Present District 2 William E. Scott Present District 3 Clara M. Starks Present District 4 R. Tyler Scott Present District 5 Tyrone D. Shell Present

Grady L. Fleming, Ph.D. Superintendent of Education Marsha Webb Lower Elementary Principal Shirley Banks Special Services Director Marion D. Bilbo High School Principal Jack Hollingsworth Career/Technical Center Principal Janet Carlock Upper Elementary Principal Stephen Oglesby Citizen Jim Phillips Mississippi Forestry Commission Lonnie Smith Timber Company Representative Warren Adams Timber Company Representative Reggie Smith Insurance Representative Rosa Halford McIntyre Insurance Representative Hal Graves Insurance Representative

The President of the Board, William E. Scott, declared a quorum was present and opened the meeting with an invocation. The following business was conducted: BOARD ORDER TO ACCEPT THE BID OF CORTEZ BYRD FOR TIMBER ON SCHOOL TRUST LANDS LOCATED ON SECTION 16, TOWNSHIP 7 NORTH, RANGE 4 EAST, FRANKIN COUNTY, MISSISSIPPI, AND SECTION 17, TOWNSHIP 7 NORTH, RANGE 4 EAST, FRANKIN COUNTY, FRANKLIN COUNTY, MISSISSIPPI: The Board took up for consideration the matter of accepting a bid for the sale of timber located on Section 16, Township 7 North, Range 4 East, Franklin County, Mississippi, and Section 17, Township 7 North, Range 4 East, Franklin County, Mississippi.

The following bids were received:

Name of Bidder Amount of Bid Adams Logging $84,201.00 Lance Smith Logging, Inc. $63,947.00 Landmax, Inc. $85,165.76 Jeff Lea $69,572.00 Good Hope, Inc. $91,998.00 J. S. Timber $83,997.00 Southern Timber Products $81,311.00 Cortez Byrd $95,126.00

Mississippi Forestry Commission Private Lands Forester, Jim Phillips, recommended the Board accept the high bid of Cortez Byrd in the amount of Ninety Five Thousand One Hundred Twenty Six Dollars and No Cents ($95,126.00). A copy of the bid sheet is attached hereto and incorporated herein by reference.

Upon a motion made by Tyrone D. Shell and second by R. Tyler Scott, the Board voted to accept the high bid of Cortez Byrd in the amount of Ninety Five Thousand One Hundred Twenty Six Dollars and No Cents ($95,126.00) for the timber sale on school trust lands located on Section 16, Township 7 North, Range 4 East, Franklin County, Mississippi, and Section 17, Township 7 North, Range 4 East, Franklin County, Mississippi.

ORDERED this the 15th day of September, 2009. District 1 Gloria S. Hayes Aye District 2 William E. Scott Aye District 3 Clara M. Starks Aye District 4 R. Tyler Scott Aye District 5 Tyrone D. Shell Aye

LONNIE SMITH AND WARREN ADAMS, TIMBER COMPANY REPRESENTATIVES, LEFT THE ROOM.

BOARD ORDER TO ADVERTISE FOR SALE OF TIMBER: The Board next took up for consideration the request by the Mississippi Forestry Commission to advertise for sale of timber located on Section 16, Township 5 North, Range 2 East, Franklin County, Mississippi, and Section 33, Township 5 North, Range 1 East, Franklin County, Mississippi. A motion was made by Tyrone D. Shell and second by Gloria S. Hayes to authorize the Mississippi Forestry Commission to advertise for sale of timber located on Section 16, Township 5 North, Range 2 East, Franklin County, Mississippi, and Section 33, Township 5 North, Range 1 East, Franklin County, Mississippi, subject to a review by Grady L. Fleming, Ph.D., Superintendent of Education.

STEPHEN OGLESBY, CITIZEN, AND JIM PHILLIPS, MISSISSIPPI FORESTRY COMMISSION, LEFT THE ROOM. BOARD ORDER TO APPROVE TRAVEL TO WORKSHOPS, CONFERENCES, AND SEMINARS: The Board next considered the matter of approving the following proposed travel:

- No Standing Around in My Gym Workshop – Jackson, MS - Mississippi Science Teachers Association Conference – Jackson, MS - Classroom Management and Student Motivation Workshop – Jackson, MS - Attention Deficit Hyperactivity Disorder and Related Concerns Conference – Hattiesburg, MS - Science Fair Workshop – Hattiesburg, MS - Mississippi Association of Secondary Vocational Educators Meeting – Jackson, MS - 2009 Fall Regional Training Session/Dropout Prevention – Jackson, MS - 21st Century Community Learning Centers New Grantee Training – Jackson, MS - Drop-out Prevention Training – Jackson, MS - 2009 Novel H1N1 Regional Influenza Seminar – Jackson, MS - Social Studies 2010 U.S. History Framework Training – Jackson, MS

Upon a motion by Gloria S. Hayes and a second by Clara M. Starks, the Board approved the proposed travel requests. A copy of each travel request is attached hereto and incorporated herein by reference.

BOARD ORDER TO APPROVE FIELDTRIP REQUESTS: The Board next considered the matter of approving the following fieldtrip requests:

- Fourth grade students to Grand Village of the Natchez Indians in Natchez, Mississippi. - Allied Health students to travel to Riverwood Funeral Services in Brookhaven, Mississippi, for clinical.

Upon a motion by R. Tyler Scott and a second by Clara M. Starks, the Board approved the fieldtrip request. A copy of each fieldtrip request is attached hereto and incorporated herein by reference.

BOARD ORDER TO APPROVE FUND RAISER REQUESTS: Next the Board took up for consideration the following fund raiser requests:

- Franklin County High School Diamond Club to sell Spirit Cups - Franklin County High School Band to sell stadium blankets - Franklin County Fellowship of Christian Athletes (FCA) to sell t-shirts - Relay for Life Teams various fund raisers

Upon a motion made by Gloria S. Hayes and second by Clara M. Starks, the Board approved the fund raiser requests. A copy of the fund raiser request is attached hereto and incorporated herein by reference.

BOARD ORDER TO ACCEPT DONATION FOR SOCCER COMPLEX SCOREBOARD: The Board next considered for consideration the acceptance of a donation from Peoples Bank of the South in the amount of Five Thousand Nine Hundred Dollars and No Cents ($5,900.00) to be used at the Soccer Complex for the purchase of a scoreboard. Upon a motion made by Tyrone D. Shell and second by Gloria S. Hayes, the Board accepted the donation from CR Associates in the amount of Five Thousand Nine Hundred Dollars and No Cents ($5,900.00) to be used at the Soccer Complex for the purchase of a scoreboard.

BOARD ORDER TO APPROVE FINANCIAL STATEMENT OF INCOME AND EXPENDITURES AND SCHOOL ACTIVITY FUNDS: The Board next took up for consideration the matter of approving the financial statement of income and expenditures and school activity funds. Upon a motion made by R. Tyler Scott and second by Gloria S. Hayes, the Board approved the financial statement of income and expenditures and school activity funds. A copy of the financial statement of income and expenditures and a report of the school activity funds is incorporated herein by reference and is located with the Business Manager in the Superintendent of Education Office, Meadville, Mississippi. A copy of a summary of the fund balances is attached hereto and incorporated herein by reference.

BOARD ORDER TO DELETE ITEMS FROM FIXED ASSET INVENTORY: There next came on for consideration the matter of deleting items from the Fixed Asset Inventory. Superintendent of Education, Grady L. Fleming, Ph.D., recommended the items be removed from the Fixed Assets Inventory as they are no longer in working condition and are found to be non-repairable. A copy of each Disposal of Fixed Asset form is attached hereto and incorporated herein by reference.

Bar Code Number Description Location 1247 VCR Upper Elementary 2406 Microwave Upper Elementary 4803 Karaoke Machine Upper Elementary 3968 Computer Lower Elementary

Upon a motion made by Gloria S. Hayes and second by Clara M. Starks, the Board voted to delete the items from the Fixed Assets Inventory list.

BOARD ORDER TO APPROVE HIRING SCHOOL BUS DRIVER: Next the Board took up for consideration the matter of hiring a school bus driver for the 2009-2010 school year. Kenneth Douglas, Transportation Director, recommended the hiring of Barbara Smith as a school bus driver for the 2009-2010 school year. Superintendent of Education, Grady L. Fleming, Ph.D., concurred with the recommendation. Upon a motion made by Clara M. Starks and second by Gloria S. Hayes, the Board approved the hiring of Barbara Smith as a substitute school bus driver for the 2008-2009 school year.

MARION D. BILBO, HIGH SCHOOL PRINCIPAL; MARSHA WEBB, LOWER ELEMENTARY PRINCIPAL; SHIRLEY BANKS, SPECIAL SERVICES DIRECTOR; JANET CARLOCK, UPPER ELEMENTARY PRINCIPAL; AND JACK HOLLINGSWORTH, CAREER/TECHNICAL CENTER PRINCIPAL LEFT THE ROOM.

BOARD ORDER TO CONSIDER CLOSED DETERMINATION FOR THE PURPOSE OF DISCUSSING A STUDENT MATTER: The Board next took up for consideration the matter of closed determination for the purpose of a discussion on a student matter for Student #2552 of the Franklin County School District. Upon a motion made by Tyrone D. Shell and a second by R. Tyler Scott, the Board voted to enter into a closed determination upon the issue of whether or not to declare an executive session for the purpose of discussing a student matter.

After receiving the unanimous vote, the meeting was closed for a preliminary determination of the necessity for executive session.

The meeting was re-opened and Board President, William E. Scott, announced that the Board was going into Executive Session, the reason and purpose of the Executive Session was for:

A discussion between the Franklin County School Board and parents of Student #2552, pursuant to Miss. Code Ann. §25-41-7(h).

PARENTS OF STUDENT #2552, STUDENT #2552, AND MARION D. BILBO, HIGH SCHOOL PRINCIPAL, ENTERED THE ROOM.

BOARD ORDER DETERMINING PURPOSE FOR EXECUTIVE SESSION IS LEGAL: Upon a motion made by Gloria S. Hayes and a second by Clara M. Starks, the Board determined that the purpose for an Executive Session as meaningful, legal and proper pursuant to statute.

BOARD ORDER TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING A STUDENT MATTER: Upon a motion by Gloria S. Hayes and a second by Clara M. Starks the Board voted to enter into Executive Session for the purpose of discussing a student matter.

BOARD ORDER TO ENTER INTO REGULAR SESSION: A motion was made by Gloria S. Hayes and a second by Clara M. Starks to enter into regular session.

PARENTS OF STUDENT #2552 AND STUDENT #2552 LEFT THE ROOM.

MARSHA WEBB, LOWER ELEMENTARY PRINCIPAL; SHIRLEY BANKS, SPECIAL SERVICES DIRECTOR; AND JACK HOLLINGSWORTH, CAREER/TECHNICAL CENTER PRINCIPAL ENTERED THE ROOM.

BOARD ORDER TO CHANGE DISCIPLINARY ACTION OF STUDENT ID #2552: After review and discussion of the evidence a motion was made by R. Tyler Scott and second by Tyrone D. Shell, to reduce the number of days assigned to Student ID #2552 from five (5) days Out of School Suspension and forty (40) days Alternative School to five (5) days Out of School Suspension and fifteen (15) days Alternative School.

MARION D. BILBO, HIGH SCHOOL PRINCIPAL; MARSHA WEBB, LOWER ELEMENTARY PRINCIPAL; SHIRLEY BANKS, SPECIAL SERVICES DIRECTOR; AND JACK HOLLINGSWORTH, CAREER/TECHNICAL CENTER PRINCIPAL LEFT THE ROOM.

BOARD ORDER TO CONSIDER CLOSED DETERMINATION FOR THE PURPOSE OF DISCUSSING A STUDENT MATTER: The Board next took up for consideration the matter of closed determination for the purpose of a discussion on a student matter for Students #171 and #33 of the Franklin County School District. Upon a motion made by Tyrone D. Shell and a second by R. Tyler Scott, the Board voted to enter into a closed determination upon the issue of whether or not to declare an executive session for the purpose of discussing a student matter.

After receiving the unanimous vote, the meeting was closed for a preliminary determination of the necessity for executive session.

The meeting was re-opened and Board President, William E. Scott, announced that the Board was going into Executive Session, the reason and purpose of the Executive Session was for:

A discussion between the Franklin County School Board and mother of Students #171 and #33, pursuant to Miss. Code Ann. §25-41-7(h). MOTHER OF STUDENTS #171 and #33 AND STUDENTS #171 and #33 ENTERED THE ROOM.

MARION D. BILBO, HIGH SCHOOL PRINCIPAL, ENTERED THE ROOM.

BOARD ORDER DETERMINING PURPOSE FOR EXECUTIVE SESSION IS LEGAL: Upon a motion made by Gloria S. Hayes and a second by Clara M. Starks, the Board determined that the purpose for an Executive Session as meaningful, legal and proper pursuant to statute.

BOARD ORDER TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING A STUDENT MATTER: Upon a motion by Gloria S. Hayes and a second by Clara M. Starks, the Board voted to enter into Executive Session for the purpose of discussing a student matter.

BOARD ORDER TO ENTER INTO REGULAR SESSION: A motion was made by Gloria S. Hayes and a second by Clara M. Starks to enter into regular session.

MOTHER OF STUDENTS #171 and #33 AND STUDENTS #171 and #33 LEFT THE ROOM.

MARSHA WEBB, LOWER ELEMENTARY PRINCIPAL; SHIRLEY BANKS, SPECIAL SERVICES DIRECTOR; AND JACK HOLLINGSWORTH, CAREER/TECHNICAL CENTER PRINCIPAL ENTERED THE ROOM.

BOARD ORDER TO CHANGE DISCIPLINARY ACTION OF STUDENT #171 AND STUDENT #33: After review and discussion of the evidence a motion was made by Tyrone D. Shell and second by Clara M. Starks, to reduce the number of days assigned to Student #171 and Student #33 from five (5) days Out of School Suspension and forty (40) days Alternative School to five (5) days Out of School Suspension and fifteen (15) days Alternative School.

ORDERED this the 15th day of September, 2009. District 1 Gloria S. Hayes Aye District 2 William E. Scott Aye District 3 Clara M. Starks Aye District 4 R. Tyler Scott Aye District 5 Tyrone D. Shell Aye REGGIE SMITH, INSURANCE REPRESENTATIVE; ROSA HALFORD McINTYRE, INSURANCE REPRESENTATIVE; AND HAROLD C. GRAVES, INSURANCE REPRESENTATIVE ENTERED THE ROOM.

REGGIE SMITH, INSURANCE REPRESENTATIVE; ROSA HALFORD McINTYRE, INSURANCE REPRESENTATIVE; AND HAROLD C. GRAVES, INSURANCE REPRESENTATIVE, LEFT THE ROOM.

BOARD ORDER TO APPROVE SCHOOL BUS TURNAROUND REQUESTS: There next came on for consideration the matter of approving school bus turnaround requests for the 2008-2009 school year. The following school bus turnaround requests were reviewed:

District 1 Name Address Joyce Wilson 217 White Oak Estates Loop SW Pam Rushing 203 White Oak Estates Loop SW Henry C. Graves 4611 White Apple RD SW District 2 Name Address Shirley Wilson 3093 Bonus Road Marie Griffin 3565 Hamburg Road NW Peggy Sue Emfinger 50 Alton Lane District 3 Name Address Glen Zumbro 410 Holly St. South Millie Thornton 290 River Road Michael Holmes 1216 Barlow Road Janice Shaw Anderson 224 Kerben Lane SE District 4 Name Address Judith Sullivan 1391 Sullivan Rd Brenda Kelley 8478 Union Church Rd Carolyn Rollins 2605 Murray Rd SE Malcolm Lofton 3511 Murray Rd SE Cynthia Adams 287 Adams Ln SE District 5 Name Address Harold Leonard 1735 Yapp Rd SE Wanda Gilbert 575 Hancock Rd SE Roger W. Arnold 2497 Scott Murray Rd SE

The Board found that Kenneth W. Douglas, Transportation Director, had approved the school bus turnaround requests based upon the requirements set forth in the Miss. Code and regulations promulgated by the Mississippi State Department of Audit. Upon a motion made by Tyrone D. Shell and second by Clara M. Starks, the Board approved the school bus turnaround requests. The Board further ordered Superintendent of Education, Grady L. Fleming, Ph.D., to forward the school bus turnaround requests to the Franklin County, Mississippi, Board of Supervisors for their review and approval. A copy of each school bus turnaround request is attached hereto and incorporated herein by reference.

BOARD ORDER TO PURCHASE SCHOOL BUS: Upon recommendation from Kenneth W. Douglas, Transportation Director, and Grady L. Fleming, Ph.D., Superintendent of Education, and a motion made by Tyrone D. Shell and second by Gloria S. Hayes, the Board authorized the purchase of one (1) new school bus, listed below, using the statutory provision set forth in Miss Code § 29-3-113, allowing the Board to borrow such funds at a rate of interest of four percent (4%) per annum and for a term not exceeding ten (10) years for the purchase of transportation equipment.

1 – 2009 Thomas 65 Passenger - $62,500.00 A copy of the application to purchase one (1) new school bus is attached hereto and incorporated herein by reference.

ORDERED this the 15th day of September, 2009. District 1 Gloria S. Hayes Aye District 2 William E. Scott Aye District 3 Clara M. Starks Aye District 4 R. Tyler Scott Nay District 5 Tyrone D. Shell Aye

BOARD ORDER TO RECESS UNTIL SEPTEMBER 22, 2009: With no other business before the Board, a motion was made by Tyrone D. Shell and second by Gloria S. Hayes to adjourn until September 22, 2009, at 4:00 p.m. A copy of said notice is attached hereto and incorporated herein.

______WILLIAM E. SCOTT, PRESIDENT

______GLORIA S. HAYES, DISTRICT 1

______CLARA M. STARKS, DISTRICT 3

______R. TYLER SCOTT, DISTRICT 4

______TYRONE D. SHELL, DISTRICT 5

ATTEST: ______GRADY L. FLEMING, Ph.D., SUPERINTENDENT