Cochise College Regular Governing Board Meeting s3

MINUTES

COCHISE COLLEGE GOVERNING BOARD REGULAR MEETING

Tuesday, October 11, 2005 Willcox Center 6:00 p.m.

1. GENERAL FUNCTIONS

1.01 Call to Order

The meeting was called to order by Mrs. Jan Guy, Board Chair, at 6:05 p.m.

Board Members Present: Dr. Michael Carter Mr. David DiPeso Mrs. Jan Guy Mrs. Jane Strain

Board Members Absent: Dr. John Eaton

1.02 Pledge of Allegiance

1.03 Adoption of Agenda

Dr. Nicodemus noted that two executive sessions have been placed early on the agenda as items 1.06 and 1.07. The Board had no objections to the agenda and it was adopted as published.

1.4 Citizen’s Interim

There was no request to address the Board.

1.05 Standing Reports

1.05.1 Representative to the AADGB

Mrs. Guy reported that the AADGB and ACCA met in September. The AADGB discussions focused on the bylaws currently under revision and the trustee handbook.

The JCC also met in September and approved four of the six recommendations for the legislative session. The community college and baccalaureate degrees were discussed at length. The next meeting is October 19, 2005.

The ACCA discussed the development of the 2006 legislative agenda. No consensus was reached on this issue. Topics discussed include expanding the funding of vocational programs, FTSE formula, dual enrollment, the TOPS program and adult education. Cochise College Regular Governing Board meeting Tuesday, October 11, 2005

1.05.2 Senate Report

Ms. Denise Merkel reported that the Senate discussed goals for the academic year 2005-06 to include policy review and the Senate’s role in governance of the College. The Senate also discussed Procedure 4009.8 and Policy 1001. Elections will be held to fill vacancies. The President has invited input from the Senate as the College addresses budget for the next fiscal year, market-based salary structure, information technology upgrades and the master facilities plan.

1.05.3 Student Government Association (SGA)

No report was provided.

1.05.4 College President Report

No report was provided.

1.05.5 Monthly Financial Report

Dr. Nicodemus has requested Mr. Bowmaster and his staff begin to capture and to review previous audit findings. The findings and outcomes will be summarized and a report will be provided to the Governing Board at a future meeting. The Financial Reports for September, 2005, were presented and accepted as submitted.

1.06 Discussion of Land Acquisition

Mrs. Strain moved and Dr. Carter seconded a motion to enter into executive session. There was no discussion by the Board. The Board unanimously approved. MOTION CARRIED.

The Board entered into executive session at 6:24 p.m.

The Board adjourned from executive session at 7:56 p.m.

1.7 Discussion of Salaries

Dr. Carter moved and Mr. DiPeso seconded a motion to enter into executive session. There was no discussion by the Board. The Board unanimously approved. MOTION CARRIED.

The Board entered into executive session at 7:58p.m.

The Board adjourned from executive session at 8:10p.m.

The regular meeting reconvened into open session at 8:12p.m.

2. APPROVAL OF MINUTES

2.01 Acceptance of Minutes from the meeting of September 13, 2005

Cochise College Regular Governing Board meeting Tuesday, October 11, 2005 The minutes of the September 13, 2005, Special Meeting and Regular Meeting, of the Cochise College Governing Board were accepted and entered into record. Cochise College Regular Governing Board meeting Tuesday, October 11, 2005

3. INFORMATION ITEMS

3.1 Communications

Dr. Nicodemus reviewed the letters received by the College.

The College has received a letter from Ms. Juliann Lane. Ms. Lane is a student at Cochise College and commended Ms. Linda Barker for her assistance with financial aid.

Dr. Nicodemus has received a letter from Miriam Eber, Associate State Director for the Arizona Small Business Development Center Network, regarding a recent site review of the College’s SBDC. Ms. Eber spoke highly of the Center and complimented the work of Mignonne Hollis and her staff.

Dr. Nicodemus acknowledged Ms. Linda Barker and Ms. Mignonne Hollis and her staff.

3.02 College Strategic/Operational Plans

In compliance with Board policy, Dr. Nicodemus provided a copy of the College’s strategic plan, which includes the mission, vision and values statements of the College, a final report summary for FY 2005 and the operational plan for FY 2006. She acknowledged the College employees for their continued hard work and dedication to the College.

Monitoring reports and HLC survey analyses will be brought to the Board at a future meeting.

3.03 Santa Cruz County/Nogales Center Report

Mr. Terry Bowmaster and Dr. Joanna Michelich compiled the year end report for the Nogales Center, which includes financial and enrollment data. The Nogales Center has experienced an increase in FTSE, in the number of classes offered and in the unduplicated headcount. The College has a slight surplus in funds at the end of this year; however Santa Cruz County is in the process of balancing the books from the deficit of the previous year.

Dr. Nicodemus added that Pima Community College continues to offer Tech Prep in Santa Cruz County. She clarified that our contract does not give us exclusive rights to all educational services in the county.

4. NEW BUSINESS*

4.1 Consent Agenda*

Dr. Carter moved and Mrs. Strain seconded a motion to approve the Consent Agenda as written. The Board unanimously approved. MOTION CARRIED.

The following items were approved:

4.1.1 * Faculty; Temporary Appointment (James Blackhall, Flight Instructor) 4.1.2 * Classified; Resignation (Sherry O’Connor, Student Services Technician) Cochise College Regular Governing Board meeting Tuesday, October 11, 2005 4.1.3 * Administrative Support; Resignation (David Gordon, Graphic Designer) 4.1.4 * Administrative Support; Retirement (Sue Macdonald, Director of Nursing and Allied Health Programs) 4.1.5 * Administrative Support; Resignation (Susan Arndt, Adult Education Teacher) 4.01.6* Classified; Appointment (Laura Villarreal, Student Services Technician) 4.01.7* Administrative Support; Resignation (Estella Salinas)

There were no introductions of new employees. Dr. Nicodemus noted Sue Macdonald’s retirement and commended her for her efforts over the years on behalf of the college, the nursing program and the students.

4.2 Architect for Sierra Vista projects

The College submitted an RFP for architectural services. The College interviewed five architectural firms and recommended the top two for consideration – DLR and Durrant. The Administration is recommending the firm of DLR. The College has had some experience with one of the architects on staff at DLR. This architect designed the Sierra Vista Campus Science building, the Sierra Vista Campus Library and the Benson Center. DLR also has an engineering team on staff. The Administration is requesting approval of the selection of DLR and to enter into a contract to begin negotiations. Should the negotiations be unsuccessful, the College would then contact the Durrant Firm. Mr. DiPeso moved and Mrs. Strain seconded a motion to approve the firm of DLR and to authorize the President to enter into an architectural agreement. There was no further discussion by the Board. The Board unanimously approved. MOTION CARRIED.

4.3 Memorandum of Understanding with the University of Arizona South and Sierra Vista Public School District

Mr. DiPeso moved and Mrs. Strain seconded a motion to approve the President to enter into an MOU with the University of Arizona South and the Sierra Vista Public School District for the purpose of investigating the acquisition of state land. Minimal costs may be incurred by the College. Judy Gignac from Bella Vista Ranches Inc. will be working with the College in this endeavor. There was no further discussion by the Board. The Board unanimously approved. MOTION CARRIED.

4.4 Possible Land Acquisition

Dr. Carter moved and Mrs. Strain seconded a motion to TABLE this item until additional information can be provided. There was no discussion by the Board. The Board unanimously approved. MOTION CARRIED.

4.5 Administrative Restructuring

Mrs. Strain moved and Dr. Carter seconded a motion to approve the administrative restructuring as presented by Dr. Nicodemus. Formal job descriptions will be developed pending the outcome of the meeting. She feels this is in the best interests of the College. There was no further discussion by the Board. The Board unanimously approved. MOTION CARRIED. Cochise College Regular Governing Board meeting Tuesday, October 11, 2005

4.6 ACCT Board Committees – Solicitation for Members

Dr. Carter moved and Mr. DiPeso seconded a motion to support Mrs. Jane Strain’s inquiry to serve on an ACCT committee. Dr. Nicodemus has drafted a letter of support on behalf of the Governing Board and presented the Board members with a copy. There was no discussion by the Board. The Board approved 3-0, with one abstention (Mrs. Strain). MOTION CARRIED.

4.7 Renewal of Intergovernmental Agreements (IGAs) with Cochise County School Districts for Dual Credit Courses

Mr. DiPeso moved and Dr. Carter seconded a motion to approve the renewal of the Intergovernmental Agreements for dual credit courses. There was no discussion by the Board. The Board unanimously approved. MOTION CARRIED.

4.8 Administrative Support – Temporary Appointment Karen Bowmaster, Accountant

Mrs. Strain moved and Mr. DiPeso seconded a motion to approve the temporary appointment of Ms. Karen Bowmaster in the full time Accountant position. Ms. Bowmaster has been employed by the College as a temporary part-time employee in the Finance department. Ms. Sandy Bryan, Policy Analyst in the Finance Department, has assumed additional responsibilities in Dr. Doerr’s absence therefore impacting the Finance department. Ms. Bowmaster would assume some of these duties as they relate to the budget. The Administration would like approval of the appointment through December 16, 2005, with the understanding that the College may wish to extend the appointment based on the needs of the Finance department. Ms. Bowmaster would report directly to Ms. Bryan. There was no discussion by the Board. The Board unanimously approved. MOTION CARRIED.

5. ADJOURNMENT

Dr. Carter commended the hard work and efforts toward the Master Facilities Plan.

Mrs. Jan Guy adjourned the regular meeting at 8:40 p.m.

Respectfully Submitted:

Ms. Tara Hyatt, Executive Administrative Assistant, Office of the President

Dr. Michael Carter, Secretary of the Governing Board