College of Arts and Sciences Application for Faculty Travel Program 2017-2018

Name ______Department______

Conference/Workshop______

Location ______Dates______

Total Estimated Expenses ______Amount Requested ______

Will you be: (check all that apply) ____ Presenting a paper ____ Participating in a panel discussion ____ Presenting a poster ____ Participating as an officer in your ____ Presenting a performance disciplinary professional organization (Please provide a brief description of your role) ____ Traveling outside of the US (note the additional required approval procedures and timeline for all international travel, including Canada, outlined below)

Remember you must submit a Travel Request in Concur BEFORE you travel.

Please attach to this application: 1. A short description of the format and content of the conference/workshop as it relates to your discipline, 2. The abstract of your presentation, and 3. Your acceptance letter/notification.

If traveling outside of the U.S., at least 60 days prior to departure, you must submit: 1. International Travel Application (must be signed by the Dean in hard copy before being scanned and uploaded to Concur) (http://www.emich.edu/controller/payable/docs/IntlTravelRequestFundingFormFor ConcurFillable.pdf)

If funding is awarded: 2. A Concur Expense Report must submitted to your Department Head/School Director within 30 days after your return from the conference in order to receive funding.

Applicant ______Date: ______

Department Head/School Director______Date: ______

Submit to: CAS Dean’s Office, 214 Pray-Harrold See next page for eligibility and reimbursement policies. If you have any questions, please contact Jennifer Allen at 734-487-4344.

1 Policies for Faculty Travel Program

1. Applications for the Dean’s Travel Award are processed on a monthly basis between July 2017 and May 2018. Submit your application no less than 30 days prior to your travel date. Applications received after you have returned will not be considered. However, you can apply for funding for a future conference. Award notifications will be sent electronically within 7-10 days of the end of the month of your application whenever possible. Applications received after the last working day of a month will be held until the end of the next month. Applications received in June will be held until the start of the new fiscal year.

2. Eligibility criteria: a. Must be a tenure-track faculty member. b. Must be presenting a paper, presenting a poster, presenting a performance, participating in a panel discussion, and/or participating as an officer in your disciplinary organization. c. Must not have received travel funding from the college during the current fiscal year. d. Only one conference per faculty member per year is supported. e. Tenure track faculty may be supported at $525 for domestic travel; $750 for international travel. f. Must submit your application no less than 30 days prior to your travel date.

3. International travel pre-approval: a. You must submit a hard copy of the International Travel Request Form for approval by the Dean at least 60 days prior to departure. b. The form can be found at: http://www.emich.edu/controller/payable/docs/IntlTravelRequestFundingFormForConcurFil lable.pdf c. Once signed by the Dean, the form must be scanned and uploaded to a Concur Travel Request for final approval.

4. Reimbursement procedures: a) All reimbursement requests will be processed using a Concur expense report. a. All necessary receipts must be attached to the report. b. Your department head or secretary can provide assistance in completing the report. c. John Shubsda ([email protected]) can provide additional assistance with Concur. b) The College portion of your travel expenses should be allocated to the Dean’s Office. c) The Concur expense report must be submitted within 30 days after your return from the conference. d) Reimbursement of travel expenses follows university travel policy, which can be found at: http://www.emich.edu/controller/payable/docs/APTravelProcedures.pdf.) Eligible expenses: 1. Hotel room and taxes for the duration of the conference 2. Meals associated with attending the conference throughout the duration of the conference a. Attendee must provide evidence that meals are not included in the cost of the conference b. Meals will be reimbursed at a per diem rate of $7 breakfast, $11 lunch and $23 dinner. 3. Transportation by plane or train 4. Toll expenses or taxi fares to and from airport or train station 5. Transportation by personal car a. Mileage will be reimbursed at 55.5 cents per mile or current rate. b. If the destination can be reached by plane, reimbursement will be made for the lesser of the cost of an airline ticket or mileage. Ineligible expenses: Housing costs incurred before or after the conference Personal phone calls Room service, laundry or baggage carriers Faxing or copying Alcoholic beverages Groceries and Incidental costs 2