Riverchase HOA Board of Directors Meeting Minutes Monday, September 17, 2012 - 6:30 PM at William Pfaff’s Residents

William Pfaff President [email protected] Present Gary Robas (Landscape) Vice President [email protected] Present Jerry Coombs (ACC) Treasurer [email protected] Present Secretary Vacant Brandee Wilkins Member at Large [email protected] Present Corrin Dandridge Property Mgr/Principal [email protected] Present Sheri Campion Landscape Committee [email protected] John Sanders ACC Committee [email protected] Social Committee Vacant Emily Boroden Decorations Committee [email protected] Lisa Beckman Communication Committee [email protected] Richard Vaughn HOA Repair/Contractor [email protected]

I. CALL TO ORDER

- Meeting started 6:45 P.M.

II. READING AND APPROVAL OF MINUTES

- Board reviewed and approved the August 20, 2012 minutes.

III. COMMITTEE REPORTS

Landscape  Landscape Committee Report(s): o Fountain fixed and bill to be reviewed and approved by e-mail o No yard of the month; however, Corrin advised that she would be willing to take pictures for yard of month to be reviewed and approved by Board. o HOA common areas with dead shrubs, plants and tree to be replanted during the winter.

ACC  ACC Committee Report(s) – None

Social  Social Committee Report(s) – None

Decorations  Decorations Committee Reports(s) – None

Communication  Communication Committee Report(s) – None IV. TREASURER REPORT  Board reviewed and approved the August 31, 2012 Treasurer’s report.  Corrin to provide review of receipts for Holiday Decorations and Member Relations.  Corrin to review accounting transactions for $5,000 cash movement from Operating Account to Reserve Account.

V. DISCUSSION ITEMS - Harold B. Price retainer refund request of $1,427.50 approved and reversed on Income Statement. - Curb & sidewalk repair pictures taken and waiting on bidding out job. Corrin to request bids from Companies and voted on by Board for final approval. - Monument Signs: update for quote on repairs & cleaning of signs – to be assigned - Review and bids to repair wrought iron fence to occur on October 10th. Corrin will follow up with bids to be voted on by Board for final approval. - Pool closing and winterization on October 6th. Total of 20 lounge chairs and 2 upright chairs will need to be repaired for next pool season. - Course of action to prevent further damage to granite trail, pursuit of culprits and should repairs be done. To be discussed at Annual Meeting. - Update on collection account cases – Corrin - Speed limit signs have been received and to be put up – Jerry - No motorized vehicle sign for back HOA common area in place and completed by Jerry. - Breakfast at the gates – Scheduled for October 10th 6:30 AM – 8:00 AM. An annual meeting proxy will be provided along with HOA annual meeting flyer, newsletter, water, juice and muffins. – Board/Corrin - Annual Notice to be mailed out by Corrin and Jerry to provide a 1-page flyer for open Board and Committee positions. - U-haul storage contract to be cancelled and new storage site to be Texas Self Storage Association. Gary and Jerry to move items from old storage space to new space.

VI. CLOSE OF MEETING

- Meeting ended 8:40 P.M. Next meeting: October 15, 2012, 6:30 p.m. at Gary Roba’s residents 1711 Stonecrest Trail

VII. EXECUTIVE SESSION