Minutes of Meeting s12

M I N U T E S O F M E E T I N G JUDO ONTARIO 1185 Eglinton Ave. E. North York, Ontario M3C 3C6

Subject: Annual General Meeting Meeting Date: Sept 7, 2008

Distribution In Attendance Charlie Formosa (President) Grant Kuramoto Jim Martin Craig Weldon Brian Beauchamp Al Will (consultant) (Treasurer) Keith Crivea Brian Manning Paul Brown Mark Burgess / Gavin Blake Ron Angus David Miller Eric Boutin Peter Turtlebury Donna Muirhead Gerald Okimura Nihad Mehmedovic Mohamed Hassani

June Takahashi / Tony Walby Derek Robertson Sue Sokol Dave Robb Jim Doherty Kathy Gordon-Lee Kevin Doherty Dave Burt Jeffrey Element Chuck Lee Tony Kelly Bernard Boueri Ron Wilson E/D & Domtie Sarpong O/A Mark Uemura & Goki Uemura Jim Walker Liz Roach Jonathon Judah Fran McCrodden Marcial/Lilliam/Lym Campos Steve Campbell Sue & Debbie Gribben

Issues Description Action By Item No.

1. Presidents The President called the Annual General Meeting to order at Opening Remarks 10:15am

The President welcomed all members and thanked everyone for coming. He introduced Al Will, consultant for non-profit organizations. Al will be working for Judo Ontario as a consultant over the next six months to help ensure our constitution is current and serves the Judo Ontario membership. Al spent a few minutes going over his role as consultant and his goals and objectives during his time with Judo Ontario. He will be facilitating a committee, which will develop and over see the constitutional changes and referee enhancement program.

Al discussed key areas in risk management, police checks and sanctioning of events that need to be addressed as per the Ministry of Health Promotion guidelines.

The President thanked Craig Weldon, Treasurer, for taking the minutes and filling in as Secretary over the last few months. M I N U T E S O F M E E T I N G

2. Approval of Motion to approve the agenda and reports made by Mohamed Agenda & Hassani. acceptance from Seconded by Chuck Lee previous AGM Motion to accept previous AGM minutes by Jim Doherty Seconded by Kathy Gordon-Lee Carried

3. Auditor Report & Election discussion on ballots received election ballots Received 240 185 accepted 55 spoiled

Jim Sandiford discussed the spoiled ballots stating that there were no names, signatures or dates on the envelopes. There was no way to determine who sent the ballots. Eric Boutin asked the auditor to explain the procedure when receiving ballots. Auditor confirms the name on the black belt list, and then separates the ballots from the envelopes. The process is completely confidential. The auditor then brings ballots to the AGM.

4. Discussion on Jim advised that we spent $28,000 from the bingo account. accounts Steve Campbell questioned some of the fees and interest rates that Judo Ontario is paying. Ron Wilson, Executive Director, said he has a meeting with the bank, CIBC, and will be questioning some of the bank charges and rates.

Peter Turtlebury asked how much money do we get from the government. The treasurer explained the breakdown of government money, bingo money, Nevada and additional grant opportunities.

Jim Doherty asked specific questions on how to apply for certain grants and licenses.

Motion made by Dennis Wake: To accept the auditors report Seconded: Mohammed Hassani Passed Motion to accept McCluugage & Smith for another year

Motion by Chuck Lee: To accept McCluggage & Son as our auditor for another year. Seconded: Paul Brown Passed M I N U T E S O F M E E T I N G

5. President’s Report President’s report presented Discussion: Review of President’s Report Carried

6. Treasurer’s Report Treasurer report presented

Discussion: The Treasurer discussed the acceptance of the Nevada licence for another year. Also the loss of 3 locations during the third quarter. The Ontario Lottery and Gaming Corp. found six new locations for Judo Ontario, which will hopefully see an increase in revenue for this fiscal year. We were recently advised that our ACTIVE2010 grant was approved and preliminary work has already started on this. We’ve been using our bingo account as per the Ministry directive and we have $41,000 left in this account.

7. Judo Canada VP’s VP’s report presented Report VP highlighted his report and included discussion on governance, upcoming elections, IJF news and technical matters.

Jim Doherty questioned the $5.00 fee increase for the National Championships.

Report about two representatives putting their name forward for a position on the Judo Canada Executive and were advised that it was after the deadline date. Discussion around the fact that they were given these dates by Judo Canada. VP was disappointed that there was not more support at the Judo Canada level regarding the oversight from their end. We could see a decrease in funding from the government as a result of not winning an Olympic medal. The focus will be on a few sports that will receive most of the money.

8. Committee Reports

Grading report a. Grading Frank Vossen asked if members could attend gradings out of their region. The PGB Secretary, June Takahashi, responded yes that members could attend gradings in any region around the province.

Mark Burgess brought up a conversation he said he had about a grading at a particular club. The PGB Chair, Goki Uemura, explained that gradings are best on performance only. M I N U T E S O F M E E T I N G

b. Awards Awards Presented by Chair, June Takahashi. She discussed the various awards over the last year.

c. High Performance High Performance Committee

Report presented by Chair, Craig Weldon. Discussion on the recent Junior Nationals. Judo Ontario brought home six more medals than the previous year. Judo Canada has changed the divisions for the Youth National Championships. They will now include U15 / U17 / U20.

Juniors and Seniors have done well over the last year.

Judo Ontario has three athletes who have qualified for the Junior World Championships. They are Lukasz Mozdzen, Kelita Zupancic and Renee Guggino.

d. Quest for Gold Chairman, Brian Kalsen, was unavailable for the meeting as a result of knee surgery.

On behalf of Brian Kalsen, Craig Weldon described the new criteria for the upcoming quest for gold and advised everyone that it would be on the Judo Ontario website.

e. Aboriginal Committee report No questions on report.

f. Media report No questions on report.

g. Referee report

No questions on report.

h. N.C.C.P N.C.C.P Chairman was unavailable, however, committee member Jim Walker, discussed the need to increase courses as well as an overview on his report regarding the Nevada age restrictions for his own NCCP task.

Discussion around why some courses were not put on the Judo Ontario website. The treasurer advised that we were unaware of some courses going on and that the Ministry was quite clear on the sanctioning of events and courses. We needed to ensure all aspects of the course/event were being met. M I N U T E S O F M E E T I N G

k. Regional reports Central West—written report East---written report North—written report Southwest—written report Central East—written report Northwest—no written report, verbal given by Eric Boutin

9. Business arising Chair of Risk Management Committee, Eric Boutin, answered from the reports some preliminary questions as it pertained to certain timelines regarding complaints. One member further questioned the chair on specific questions and his questions were ruled out of order for the AGM. Eric briefly gave an overview on how complaints are handled by the risk management committee. 10. New Business N/A 11. Adjournment The President moved for adjournment at 12:30pm Motion to adjourn made by Derek Robinson Seconded by Tony Walby Carried 11. Elections The Executive Director, Ron Wilson, chaired the elections Scrutineers were Frank Vossen, June Takahashi and Sue Sokol The following candidates were elected/acclaimed:

President, Charlie Formosa VP Ontario, Brian Kalsen Secretary, Mohamad Hassani Treasurer, Craig Weldon Directors at Large, Derek Robinson, Brian Beauchamp, Dave Burt and Steve Campbell VP Judo Canada, Kevin Doherty

Minutes approved this 20th day of September 2008.

President: Charlie Formosa …………………………..

Sec/Treasurer: Craig Weldon ……………………………