Airports Council International Web Site - Proposal for the Implementation of Release 1.2

ACI Web Site R2 requirements Structural, data and Description important code changes 7 Additional admin group New CDA users admin group. Delivered The members of this group are “part of” all Committees (child groups) but not displayed as members of those groups (create new top level group above Executive committee).

Admin should have upload Not delivered ? can we rights in all committees. do this with a role ?

Conference Feedback Conference feedback needs to open form be sent to [email protected]

Print version header should be a single logo, not the full home page

Committee document Description Status index 11 My documents should show A committee member should all user uploaded see all the docs that it has documents uploaded per committee. This will be possible with the My Documents link that will be placed on the Committee details page. (Function: List docs by current user / uploader and current group (committee) to which the document was uploaded) 12 Meeting content assets are Place related meetings as shown as folders in the folders within the Committee committee document documents index. Can only index. Show docs attached be done on the CMA (i.e. to meetings. attached meetings to the node). No delete on CDA.

Resource Group International Sàrl 29 quai du Mont-Blanc, 1201 Geneva, Switzerland Tel: +41.22.908 0253 - Fax: +41.22.908 0252 RGIS

Clicking on the folder will open a new document index that will show the documents attached to the meeting/folder.

Users can upload documents into the folder once (only) they are in the folder. The uploaded document will be attached to the meeting. Allow zip files to be uploaded

Payment tool Description Status integration 13 New payment link in caddie The link will open a new To be looked into in to use credit card option. window. This window will more detail. Preferred Order by email with pre- allow users to enter their end of February or payment on a bank credit card details and to directly with R2 to do it transfer is still possible. place the order via the credit “all in one” card interface.

Assumptions: CANCELLED - Authorisation and debit operations are done in one step, or outside of the ACI web site - No order status is maintained in Sezame. - The payment tool will give an easy interface to pass the information: user information, description of ordered items (if necessary), total price, - Default shipment fee for all orders - Order confirmation sent by CC system, not by ACI site / Sezame - Sezame will not receive and store payment confirmation as no order status is managed. - An email will be sent from Sezame only if the user has placed a bank

Resource Group International Sàrl Airports Council International Web Site - Proposal for the implementation of Release 1.2 and Release 2 Page 2 of 6 RGIS

transfer order - Additional invoicing or credit notes handled by the back-office in case of wrong amounts (not allowed member prices for example). Security of the payment transaction is the responsibility of the payment gateway and is outside the control of Sezame. 13 Orders will be stored in a A special - encrypted - cda Note. This is actually bis new table on “confirm”, page only accessible to an quite more work then with all user details, order authorised person will be anticipated; i.e the number, total price and used to access the entries. cancelled items in this credit card information if list cannot be replaced The “order management given. No reference to with some other form” will show a link to an ordered goods. signification excel file that can contain all functionalities. the entries after the user presses a “generate file” button. A checkbox on each entry on the page with general “select all” and “deselect all” options. Actions possible to selected records: “delete”, “has paid”, “has not paid”. This will allow multiple update of entries or deletion after a new file has been generated. The “Has paid” flag will be defaulted to “no” A limited amount of entries will be displayed per page. A “next” button will allow to go to the next series. TR to provide new shopping basket layout proposal.

Structural changes 14 CDA users display based on List members based on their CANCELLED hierarchy title in a group. To be done per group as some members can be chair in one group

and not another

15 Forum tool updates Some updates will be CANCELLED. required to the Forum. Look for a new forum. No passwords, one page per committee.

(low priority but to be done after go-live)

Committee document 16 Archiving of committee This can be initiated from CANCELLED: This is docs: allow migration of the CDA for an admin type handled by the docs and folders of a doc user: select the docs to implementation of point 12 index to the documents archive and move them all above. Archiving of archive that is at the same to the folder that says meetings will automatically level at once "Documents archive" on the move all meeting related same level if it exists; this docs to the archive. will move meetings docs in folders and all other docs Other docs – not part of a that are selected. This keeps meeting - will be moved us from changing the CMA. manually. The meetings will be moved by hand to the meeting archive 17 Show a new meeting as Idem 16 folder in doc index

membership index 18 Extend search on airports to all fields.

19 Import World Business world business partner CANCELLED partners into site should be entered into the same list as the Membership. Data provided similarly as for airports. Change layout a bit with Member type value. List provided by TR

20 Update info in membership Add “update” button to Some details need to be by member. member details pages, settled before this can be allowing user to send an done, and can only be done email to ACI to ask for an after migration to R3. update possibility. This will insert a new CDA user that will have access to the CMA light. An email will be sent to allow the user to update his airport information.

Conference registration and integration with payment module 21 Online registration of event General registration form Payment integration and payment that will require cancelled. See slide for customisation for each event precise specs. (hotels, prices, etc.) but same logic: Each new registration will - register customer as new be saved as a new special customer (CDA user), CDA user with all “order could be a member but information”, including not per se credit card details in the - automated send same record. These new confirmation for CDA users will have no registration (with access to the CDA. registration details, p/w and without) - general conferences and attendees admin tool. customers (CDA users) view per conference, and general view as today - send confirmation for event registration - payment process needs to be discussed further but this offer does not include automated order tracking or 2-phased authorisation and debit of credit cards (see payment module integration) - link between conferences and users - payment flag for each registered conference - badge printing per user and conference

- sorting based on who has paid etc. - resend payment request by email - - other confirmation and status settings.

22 Integration and process testing. Additional items Click counter on banners Set cookie at home page level to push the user through to the ACI main page at next visit.

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