H & S Pre Qualification Questionnaire Guidance Notes
These guidance notes are to help you complete the Denbighshire County Council Health & Safety Pre Qualification Questionnaire. Please read these in conjunction with the questionnaire. Any YES answers in the questionnaire must be supported by evidence. Answering YES and not supplying evidence will not get you the points allocated.
1.1 Self explanatory
1.2 Self explanatory
1.2.1 Self explanatory
1.3 If you are a member of Construction Line http://www.constructionline.co.uk/static/ please tick yes and supply a copy of your current up to date certificate.
1.4 Self explanatory
1.4.1 http://www.legislation.gov.uk/uksi/2002/2225/contents/made for more details
1.4.2 Please tick Yes or No
1.5 Please tick all relevant groups of projects for which you wish to be considered
1.5.1 Please confirm level of company turnover for the last two financial years. Please provide relevant extracts of accounts for the most recently completed two financial years to substantiate levels of company turnover.
1.6 To apply for work in the relevant categories you must be registered with the appropriate body. If you tick Yes you must provide evidence of current registration with your application.
1.7 You are required to hold a current permanent Employers Liability Insurance Policy to a minimum cover of £10,000.000 (Ten Million Pounds) in respect of any one occurrence. Please give details below of your Employers Liability Insurance and provide proof of cover. Copy of Current Certificate to be enclosed.
1.7.1 You are required to hold a current permanent Public Liability Insurance Policy to a minimum cover of £5,000.000 (Five Million Pounds) in respect of any one occurrence. Please give details below of your Public Liability Insurance and provide proof of cover. Copy of Current Certificate to be enclosed.
Version 1.4 H & S Pre Qualification Questionnaire Guidance Notes 1.7.2 Please give details below of any Professional Indemnity Insurance you hold and provide proof of cover (minimum cover required £1,000,000). Copy of Current Certificate to be enclosed.
1.8 Provide details of any incidents within the last 5 years, which have resulted in either the issue of an improvement notice, prohibition notice or prosecution under The Health and Safety at Work etc Act 1974 of any other health & safety legislation. (If you have you will also need to say yes to 6.1 and/or 6.2 )
1.9 Please state the number of directly employed staff, names and job designations and Health & Safety Qualifications. This can be completed manually or if you have a training matrix that can be sent. Grade of Construction Skills Membership can be CSCS, SMSTS, IPAF, CPCS etc. http://www.cskills.org/supportbusiness/cardschemes/index.aspx . Please supply example certificates for each category you have.
1.10 Self explanatory
1.11 Self explanatory
1.12 Self explanatory
1.13 Self explanatory
1.14 Self explanatory
1.15 Self explanatory
Version 1.4 H & S Pre Qualification Questionnaire Guidance Notes 1.0 Organisations, irrespective of their size must provide a current Health and safety policy that includes:-
• General Statement of Safety Policy • Organisation details • Arrangements
If you do not have a Health and Safety Policy, a simple format can be downloaded from the H.S.E. website at http://www.hse.gov.uk/risk/health-and-safety-policy- example.doc
INDG 259 (rev.1) - an Introduction to Health and Safety, pages 20-30 of this publication, covering policy statement, responsibilities and arrangements will, if properly completed, satisfy our requirements. Please remember to sign and date the Policy Statement.
2. Health and Safety Organisation and Arrangements
2.1 Self explanatory
2.2 You policy must show the responsibilities of the different groups or people within your organisation. See INDG 259 for more details
2.3 Self explanatory
2.4 The law says you must appoint someone competent to help you meet your health and safety duties. You could appoint (one or a combination of): yourself; one or more of your workers; someone from outside your business Agreement with the principal contractor See http://www.hse.gov.uk/pubns/indg420.pdf for more information. Please supply evidence of competence, CV, training, etc.
2.5 This can be as 2.4 for a small company where the competent person named above will be on site. For larger companies who will be in charge on a day to day basis and what evidence can you provide? CITB site management safety training scheme certificate or an equivalent, SMSTS trained managers.
2.6 Please provide evidence of how you ensure any sub contractors used are competent, a contractors questionnaire for example. You need to satisfy yourself that your subcontractors are competent (ie they have sufficient skills and knowledge) to do the job safely and without risks to health and safety. How do you do this?
Version 1.4 H & S Pre Qualification Questionnaire Guidance Notes 2.7 Please provide at least 3 generic risk assessments / 3 generic method statements that are relevant to your activities. If you are a decorator, working at height, painting & sanding, preparation possibly, a groundworks company, excavation, concreting & traffic control for example.
2.8 Please provide at least 3 site specific risk assessments / 3 site specific method statements that are relevant to your activities. There needs to be references to risks that were specific to the site and not just any site. Examples might be proximity to water, overhead cables, school, sloping ground.
2.9 Please explain how you ensure your employees are made aware of any site specific risks on sites they visit.
2.10 If there is an emergency such as a fire or an accident, what are your employees expected to do and how would they know what to do?
2.11 Over 33% of accidents are attributable to slips, trips and falls. 95% of major slips result in broken bones. How do you ensure your activities do not put your employees or others at additional risk?
2.12 Please supply COSHH risk assessment examples. (Not MSDS sheets)
2.13 Please provide evidence of machinery certificates, PAT testing, vehicle checks.
2.14 If an employee has an accident, what are they expected to do? How do you communicate this to them?
2.15 By law, you must consult your workforce about: any change that may substantially affect your workforces’ health and safety. Such changes may include: new or different procedures, types of work, equipment, premises, ways of working (for example, new shift patterns). Please explain and provide evidence of how you do this.
2.16 Monitoring and reporting are vital parts of a health and safety culture. Please provide evidence of how you achieve this, for example, site audits, safety tours etc.
2.17 Please provide details of effective systems you may have developed to ensure the protection of children or vulnerable persons who may be present in or around the work area. The names of employees who have had enhanced CRB (Criminal Records Bureau) checks may be supplied where CRB legislation permits.
2.18 Workplace transport incidents are the second most common cause of fatalities after falls from height. When people and vehicles collide, people come off worse. What controls do you have to prevent this
Version 1.4 H & S Pre Qualification Questionnaire Guidance Notes 3.0 Training & Accreditation
3.1 Please provide evidence of membership to any trade associations you belong to.
3.2 Please provide evidence of the training your employees undertake (example training certificates, training plan, training matrix, CSCS, CCNSG cards, IIP membership etc)
3.3 Please provide evidence of First Aid provisions. If you do not provide first aiders, how do you ensure such provision is available for your employees?
3.4 Please provide details of the PPE identified in some of your risk assessments. How do your employees obtain the PPE?
3.5 In 2008/2009 over 4000 major injuries were caused by falls from height at work. All work at height must be properly planned and organised; those involved in work at height must be competent. Please provide evidence of any training you have provided for working at height. Training certificates, tool box talks etc.
3.6 Please provide evidence of manual handling training done, certificates, toolbox talks etc.
3.7 Mechanical handling techniques have improved efficiency and safety, but have introduced other sources of potential injury into the workplace. Cranes or hoists and fork lift trucks are the primary means for mechanical handling. Please provide evidence of training for your employees to use these aids.
3.8 Are you registered with any of the Safety Schemes In Procurement http://www.ssip.org.uk/ for example CHAS. http://www.chas.gov.uk/ NHBC http://www.nhbc.co.uk/ or EXOR http://www.exorms.co.uk/ (See SSIP website for full list. If yes, please provide a copy of your certificate(s).
3.9 Please provide example copies of CSCS http://www.cscs.uk.com/ cards or your CSCS Certificate of Commitment.
3.10 Please provide example copies of CCNSG http://www.ccnsg.com/ cards
3.11 The Considerate Constructors Scheme is the national initiative, set up by the construction industry, to improve its image. http://www.ccscheme.org.uk/ . Sites and companies that register with the Scheme sign up and are monitored against a Code of Considerate Practice, designed to encourage best practice beyond statutory requirements. If you are member, please provide evidence.
3.12 If you are a member of Construction Line http://www.constructionline.co.uk/static/ please tick yes and supply a copy of your current up to date certificate.
Version 1.4 H & S Pre Qualification Questionnaire Guidance Notes 3.13 The Working Well Together campaign aims to improve health and safety in the construction industry, particularly in small and micro businesses. http://wwt.uk.com/content/Home.aspx The events are low cost and held around the country. If you ticked yes please supply evidence of attendance.
3.14 If yes, please supply example IOSH certificates or copies of STMST certificates.
3.15 If yes, please supply example IOSH certificates.
4.0 Asbestos Awareness
If you are involved in any of these activities,
General Maintenance Staff
Electricians
Plumbers
Gas Fitters
Painters and Decorators
Joiners
Plasterers
Demolition Workers
Construction Workers
Roofers
Heating and Ventilation Engineers
Telecommunication Engineers
Fire and Security Alarm Installers
IT Installers
Computer Installers
Shop Fitters
Window Installers
Floor layers
Version 1.4 H & S Pre Qualification Questionnaire Guidance Notes You are required to confirm your attendance at a recent approved Asbestos Awareness Training Course i.e. within the last 12 months. Please supply example certificates.
Please note: Evidence of this approved training will be required of every operative engaged by yourselves in construction related activities on our premises.
5.0 Environmental Management
5.1 If you answer Yes, please supply a signed and dated copy of your Environmental policy statement.
5.2 Do you take waste away once you have completed your work?
5.3 If you want to transport waste you must register with your environmental regulator and comply with your duty of care. http://www.netregs.gov.uk/netregs/111442.aspx
Version 1.4 H & S Pre Qualification Questionnaire Guidance Notes 6.0 Convictions or Prosecutions pending
6.1 If the HSE or local authority have taken enforcement action against you in the last five years please provide details in section 1.8
6.2 Does your company have any convictions or prosecutions pending for any alleged breach of Health and Safety Legislation?
7.0 References.
We require references from three previous employers / clients. Please ensure these are supplied at the time of submission. They must be on letter headed paper from the employers and signed. References will be checked at random.
Version 1.4