IU East Staff Council Executive Board Meeting Minutes

IU East Staff Council Meeting Minutes January 9, 2009, 10:00-11:00 a.m. Community Room

Staff Present: Mary Jo Foster, Mandy Hoadley, Michelle King, Marcia Sloan, Margie Santner, Kim Ladd, Star Johnson, Roberta Fienning, Amanda Vance, Rena Dilworth, Jeff Locke, Gail Smoker, Jaime Shuler, Carla Bowen, Jodi Thornburg and Nasser Paydar Refreshments for the meeting were provided by Jeff Locke. Welcome – first meeting of 2009! Refreshment sign-up was passed around.

Notes from Nasser –  Communication Process – Nasser expressed the importance of this topic and asked that staff continue to make him aware of communication problems on campus. He also reiterated that his office door is always open and welcomes those that would like to discuss items with him. Nasser is interested in attending as many staff council meetings as possible.  Budget – campus is not experiencing a hiring freeze, however, some searches may be cut depending on the final budget, which should be available in March. It has been determined that raises for senior administrators will not be happening, Spring enrollment is up by 3.4% which is what 60% of our budget relies on, strategic planning process for campus will begin to develop over the summer, infrastructure, buildings and the campus are continuing to be focused on, Athletic Building is still a possibility but has become a much harder challenge with budget cuts across the state.  State of the Campus – Nasser emphasized the state of the campus is very strong and healthy; staff/faculty are continuing to work toward the right goals and the campus is in a better position than other regional campuses. Everyone should keep in mind that the priority on campus is still the students and their success.

General News –  Evaluation process – date should be set with your supervisor, the self evaluation form is optional and can be completed one week before you actual meeting. Staff seem to be struggling with giving examples on the self eval form, a suggestion was given to think of your job as a whole instead of specific events on specific dates.  Communication process – Trudi, Mandy and Brindy met to discuss things that would improve communication on campus. Three suggestions were: interactive organizational chart, paper campus directory with photos, and a public events calendar. o Public events calendar – Rena stated there is already a public events calendar in place via outlook. She will send the name to Mandy for distribution to staff.

Committees –  Bylaws – a few things need changed in the bylaws.  Craft Fair Committee/Ways and Means Committee – suggested to change the name of the committee back to Ways and Means since we no longer host the craft fair.  Community Outreach Committee – suggested to combine with Ways and Means  Fringe Benefits Committee – inactive, formed with staff was concerned about insurance issues, needs three people  Scholarships Committee – need to change the qualifications for the student scholarship by expanding it to fulltime criteria.  Staff Training – need three people, used to offer things such as BL training and presentations, Muncie Women’s Conference  Reclassification Committee – committee needs formed incase staff need assistance with reclassification process

Outreach project – send ideas for projects to Mandy

Treasurer’s Report –December Expense - $220.73 December Income - $234 Checkbook Balance - $1184.92 Petty Cash - $35.00.

Department News –  Michelle and Mary Jo – Michelle now has her own office, just next door to Mary Jo  Mandy – Financial Aid is down to 2 staff members, email is the best method for contacting them  Jeff – Police Department will be taking Continuing Education courses soon  Margie – purchasing cards will soon be changing to American Express, Feb. 10  Kim – Karla Stevenson has joined the School of Business as their new secretary

Next Meeting – Friday, February 6, 10:00 a.m. in the DAR. Refreshments provided by Kim Ladd.

Submitted by Amanda Vance 8/1/2008