Attendance Clerk Meeting 4/10/08

Attendance Clerk Meeting 10/03/08

Announcements - Andi  Introduction & welcome to new employees, Cindy Chamberlain – Payroll/Benefits Rep and Nancy Caporale – HR Manager.  Jackie McClain can’t make today’s meeting today so agenda items will be out of order.

Reorganization of HR - Andi Beach and Jackie McClain  Discussion postponed.

Separation Clearance Process - Ria Pope  Ria Pope presented the new Separation Clearance process and forms located at http://www.csuchico.edu/fin/FSpages/P&Ppgs/SCP/Separate.shtml.  The form will be updated to say, “Forward form and attachments to Cashiering”.  Write employee comments (refusals, loss or other) beside each item, if needed.  If you’re unsure about an employee returning, treat them as separating.  Refusal to turn an item over denotes stolen property and the responsible unit must process a stolen property form.  As a follow-up to feedback from the meeting, one more change has been made to the Separation Clearance Form. A checkbox has been added for “Sent ANSE”. Once this is done, departments do not have to “cancel” or collect AMEX or Procurement cards. Nor do they have to “cancel” secure computer accesses such as CMS Financials, CMS HR, Office Max, etc. In addition, instructions for the separating employee have been edited to include a list of items returnable to the department office. A reminder for separating employees will be included in Announcements each month with a link to the instructions.  Mark from the Key Shop says the penalty fee for old Schlage keys are $25. Only the Medecoe keys will be $55. I am working with him to have his form changed to include the appropriate fee for each type of key.  Email questions to Ria at [email protected].

Emergency Notification - Scott Clavarie  Scott Clavarie discussed the Emergency Notification System.  The President’s goal is to increase participation (currently about 8000 participants).  There are 3 ways to receive alerts (via phone call, text messaging, or email).  Please encourage all staff to signup at http://www.csuchico.edu/alerts/.

Student Payroll Update - Steve Irving  Recent changes allowing students to participate in Direct Deposit has resulted in student payroll problems going unresolved.  Auditors will be looking for improvement.  Timesheet Forms 1870 and 1871 go to the Student office first.  Timesheet Forms 1150, 1151, and 1868 go to Payroll.  Student Employment Office has contact with Attendance Clerks so please make Supervisors aware of any problems and seek their assistance.

Job Data Search - Rebecca Cagle  Student Job Data: Production going down Friday at 5pm.  New Search Fields: o Department Set ID = Leave Blank or enter ‘CHICO’ o Department = Dept ID (e.g. D02300) o Department Description = Department Name (e.g. Payroll and Benefits Services) o HR Status = Active or Inactive o Job Code Set ID = Leave Blank or enter ‘CSUID’ o Job Code = classification code from Salary Schedule (e.g. 1871)

 Example screen shot below:

Web Site Changes - Calendars - Susan Long  Items entered on the PBHRIS Activity Calendar located at http://cypress.csuchico.edu/hrnews/public/calendar.asp have also been added to the new Campus Calendar located at http://events.csuchico.edu.asp. Both calendars will be maintained for awhile.