A MEETING OF THE BOARD OF PUBLIC WORKS & SAFETY OF THE CIVIL CITY OF NEW ALBANY, INDIANA, WILL BE HELD IN THE THIRD FLOOR ASSEMBLY ROOM AT THE CITY/COUNTY BUILDING ON TUESDAY, OCTOBER 12, 2010 AT 10:00 A.M.
PRESENT: Matt Denison, Kay Garry, Suellen Wilkinson, Matt Juliot, Sherri Knight, David Hall, Marcey Wisman
CALL TO ORDER:
Mr. Denison called the meeting to order at 10:07 a.m.
PLEDGE OF ALLEGIANCE:
NEW BUSINESS:
Item 1 - Teresa Hebert: Miles for Merry Miracles Community Fun Run, Dec. 4, Water Street
Ms. Hebert presented the route for the Miles for Merry Miracles Race. The directions are on file at the City Clerk’s office. She explained that the runners rather than paying a fee must pull a child from the Angel Tree and get sponsors to cover the cost of the gifts.
There was a lengthy discussion regarding the route and the difficulties of closing the streets.
Mrs. Garry moved to approve the run contingent upon them working with Mr. Denison on the route, Mrs. Wilkinson second, all voted in favor.
Item #2 - Laura Larison re: demonstration permits on the 16th at the corner of 4th & Main
Not Present
Item #3 - Fred Geswine of Fast Freddy’s re: Alternative course for Thanksgiving Race
Mr. Geswine explained that he needs to have an optional course due to the construction on Daisy Lane. He stated that if the bridge is not open at that time they would go through Brent Heights or they could use a detour through Brent Heights
Mr. Rosenbarger stated that they reviewed Plan 1 with Jacobi, Toombs, and Lanz and they had no problem with the detour.
Mrs. Wilkinson moved to approve both routes and they can use the one that works best, Mrs. Garry second, all voted in favor.
Item #4 - Cory Fulton, with Aire Tite Home Products re: Permit for door to door
Mr. Fulton presented the board with the material that they take with them on their door to door sales.
Mr. Denison stated that this board is not keen on issuing these types of permits due to problems in the past.
Mrs. Wilkinson moved to deny the request, Mrs. Garry second, all voted in favor.
OLD BUSINESS:
Item #1 - Joe Ham re: work on Garrotson Lane
Joe Ham stated that he spoke with the home owner and it is cleared up. 1 Board of Works October 12, 2010
All meetings are recorded and on file with the City Clerk’s Office COMMUNICATIONS - CITY OFFICIALS:
Mr. Malysz presented the board a contract that the Mayor has signed with Michelle Timperman Ritz Architects to design and Engineer the expansion and improvements to the New Albany Farmer’s Market in the amount of $15,000.
Mrs. Garry asked where they plan to get the money from for this project.
Mr. Malysz stated that they planned to use CCI Funds.
Mr. Wilkinson moved to approve, Mrs. Garry second, all voted in favor.
Mr. Rosenbarger informed the board that Charlestown Road is being milled from the North Y to Hedden Court. He stated that the LRS paving will start on Elm Street with MAC doing the work next week. He explained that there is a list that they hope to complete using MAC and Gohmann prior to Thanksgiving.
Mrs. Garry asked who is doing Charlestown Road.
Mr. Rosenbarger stated that it is being done by EXCEL.
Mrs. Garry asked about the Elm Street boundaries.
Mr. Rosenbarger stated that they would pave from State to East 8th.
Chief Juliot stated that he received a grievance from the local 410 over the insurance.
Mr. Denison explained that these will be handled by the City Attorney. He asked Chief Juliot to inform the union that they have the grievance and they have been put into the record and it will be handled appropriately.
Mrs. Garry presented claims in the total amount of $4,987,316.67 which includes the following:
General Fund $1,167,344.75 Parks Department $36,533.19 Street Department $74,386.55 Other Bank 1 Funds $364,288.17 Payroll (Bank 2) $1,624,581.64 Redevelopment (Bks 6,9,A,G,H,I,T) $480,927.01 Medical/Drug claim (Bank L) $1,657.00 Total Other Funds (Bks K,M) $20,153.40 Sanitation Claims $182,312.25 Total Sewer Utility Claims $1,035,132.71
Total: $4,987,316.67
Mrs. Wilkinson moved to approve, Mr. Denison second, all voted in favor.
Ms. Wisman informed the board that she received a call from Terry Genkins and his company will be replacing the box gutters at the Carnegie Center and will need to block the sidewalks with a lift starting this Friday and it could take up to 30 days.
Mrs. Wilkinson moved to approve, Mrs. Garry second, all voted in favor.
Mr. Denison thanked everyone for all of their hard work and help during the Harvest Homecoming festivities.
Mr. Marinaro addressed the board regarding the closure on Braeview Bridge and explained that 2 Board of Works October 12, 2010
All meetings are recorded and on file with the City Clerk’s Office they have an estimate on the project and they will do it as soon as possible.
COMMUNICATIONS – PUBLIC:
Mr. Ken Pyle, 1512 Dewey asked the board where they are on the Quite Zone.
Mr. Denison explained that the indicators have been installed and they had a conference call with the railroad administration and they have begun the process of the noise calculation which will eventually be attached with the report and go out to all the agencies.
Mr. Pyle stated that he will be back next week to see where they are.
Mr. Glotzbach, MAC Construction informed the board that they finally have the approval to install the beams on the overpass at Cherry Street. He stated that they would like to close the road down at 10:00 a.m. tomorrow and they will open before 7:00 a.m. the next morning. He explained that they will mark the detours and they have discussed it with the principal at Scribner and he is okay with the plan.
Mrs. Wilkinson moved to approve, Mrs. Garry second, all voted in favor.
Ward Pyle, Oakwood Festival asked who they need to get with to police the event.
Mr. Denison stated that he has the name of a company that he can give him.
Mr. Pyle asked if they city has a dumpster they can use.
Mr. Thompson stated they have a 2 yard dumpster they can use.
Mr. Pyle stated that they can put it in his yard at 801 Forest Hill Road.
Wendy Stepro, 702 Vincennes, stated that she is here again regarding the sidewalk in that area and was wondering if they had found the funds to do the repair.
Mr. Denison stated that he is working on getting quotes from a couple of contractors on a list of small repairs, and he is hoping to have it done before the end of the year.
BIDS:
APPROVAL OF MINUTES:
Mrs. Garry moved to approve the September 28th and October 5th meeting minutes as submitted, Mrs. Wilkinson second, all voted in favor
ADJOURN:
There being no further business before the board, the meeting adjourned at 10:47.m.
______Matt Denison, President Marcey Wisman, City Clerk
3 Board of Works October 12, 2010
All meetings are recorded and on file with the City Clerk’s Office