Purchasing Experience Self-Assessment

Purchasing Experience Self-Assessment Study Guide

Use the following questions to test your understanding of the material. These questions are not comprehensive of what will be covered on the assessment. It should give you an indication of how much preparation is still needed. Answers to these questions and others required to pass the assessment are covered in the online Procurement courses via Carmen.

1. You created a purchase order and now you have to add a line which will take you over your delegated buyer limit…what do you do? 2. Your order contains 3 lines…each being charged to a different chartfield. This is not a multiple or split distribution…how do you make the distribution different for each line? 3. What is the buying limit for delegated buyers? Is it $4,999 or $5,000? 4. Which types of orders typically do not have quotes? 5. How many lines should a change order requisition have? 6. Do you know how to look up an existing PO under “Find an Existing Value” using the wildcard (%) search? 7. Do you know what the Account prefixes (612, 655, 653) mean? 8. Do you know how to track non-capitalized equipment? 9. How many POA standard comment boxes do you need for an order that has more than one (different) asset? 10.Do you know how to access contract information (Contract Type and Contract ID) for OSU contracts? What page on the purchase order do you enter this information? Where do you put this same information on a requisition? 11.Do you know which blue triangles to click in order to make a change(s) to your purchase order? 12.Do you understand all the different PO Types and when to use them? 13.Do you understand all the different Match Rules and when to use them? 14.Do you know the difference between Requisition Inquiry and Requisition Document Status? 15.Do you know the difference between an unauthorized and authorized copy of your PO? 16.Do you know how to access a printed authorized copy of your dispatched PO? 17.How do you find out how much money is remaining on a PO? 18.How do you find out what invoices/vouchers have been entered against a PO? 19.Do you know which Financials page to use to create an eStores order? 20.Do you know what the due date should be for an eStores order? What about a blanket order?

Peg Schmidt (614) 688-8615 Connie Hammond (614) 688-8127