ASQ Section Leadership Committee Meeting

ASQ Section Leadership Committee Meeting Meeting Minutes of the SLC East Carolina Section 1126

August 7, 2008

SLC Attendees: Lawanda Drake, Laura Horton, Gregory Roth, Tom Thurman, John Suedbeck, Walt Mercer, Scott Fecho Guests: Carol Collins, Bill Collins

The meeting was held at McAlister's Deli in Greenville, NC on August 7, 2008. Laura Horton called the meeting to order at 6:08 PM.

The minutes from the July 10, 2008 meeting were approved. The motion was made by Lawanda Drake to accept the minutes as written, seconded by Tom Thurman and approved by all present.

Business Meeting Agenda:

Committee Reports:

A. Treasurer's Report (Tom Thurman)

Income Total $360.16 Expenses - Total $64.01

Balance, Operating Accounts $4,531.02 Balance, CD Account $8,015.89

Information Items: -Budget for 2008/2009 developed

B. Education: (Lawanda Drake) Education Report Upcoming Courses at North Carolina State for more info go to www.ies.ncsu.edu

August 2008 Six Sigma Executive Overview Six Sigma Green Belt Training

September 2008 Six Sigma Belt Training with Minitab Software Master Black Belt Data Management

See our website for links and information on more educational opportunities.

C. Student Chapter: (Janet Sanders) No Report

D. Membership/Database: (Faiz Warsi) Membership report for July: (Based on the August 4,2008 download from ASQ- Reported by Scott Fecho)

1 Preceding month's total 195 Unpaid member renewal 10 New members 6 Transfer in 0 Transfer out -1 New unpaid -20 Resigned -1 Adjustment Month end total 179

The SLC discussed the great increase in the number of unpaid, 20 for the month of July and a total of 47 on the unpaid list. It was suggested that Faiz do a study of the previous data to see if there is a trend of the amount of unpaid and if it is the same members, or any other information that can be gleaned from the data.

E. Programs: (Walt Mercer) (Via email 7/7/2008)

Up-coming member meetings:

September meeting 9/25/2008- Fountain Powerboats in Chocowinity, NC October meeting 10/23/2008 – Cotts Beverages Factory in Wilson, NC November meeting 11/20/2008 Program by Gregory Roth (Our ASQ Fellow) at The Beef Barn in Greenville, NC, Arrangements chair to verify that we have a private room See our website for further details and look for the Newsletter/Meeting notice for directions and contact information.

Laura Horton will send recommendations for restaurants in the Washington area for the Fountain tour. Future programs for next year will focus on pharmaceuticals and banking. It was requested that the SLC be in attendance at the Fountain Powerboat tour and arrive no later than 5:30 PM to sign members so they can get their RUs. Members will be requested to show up at 5:45 PM to get signed up for the tour. All members of the SLC in attendance agreed that there should be a brief business meeting before the tours/meals to let the membership know what is going on in the Section.

F. Arrangements: (Keith Daniel) No report

G. Certification: (Laura Horton)

 June 7, 2008 Exams – Results  The following exams were given at ECU:  Certified Green Belt (CGB): 1 exam given – 0 pass  Certified Quality Auditor (CQA): 1 exam given – 1 pass (NOTE: person not on section 1126 listing, only alpha)  Certified Quality Engineer (CQE): 2 exams given – 0 pass  Certified Quality Improvement Association (CQI): 12 exams given – 11 pass

 Remaining 2008 Exams  Next exam is scheduled October 18, 2008. & December 6, 2008.

 Room reservations had been requested via email on 7/8/08. 2nd request sent 7/29/08 & determined room scheduling contact point has changed again. Per new contact @ ECU on 8/5/08, reservations can not be done until after “Census Date” (9-2-08)

2 H. Recertification: (John Suedbeck) No packages were submitted for July, but two have been submitted for August

I. Internet Liaison: (Lawanda Drake) (Via email 7/6/2008) I met with Carol Collins August 6, 2008, to explore the organization of the new section website housed on the ASQ server http://www.asq.org/sections/mini-sites/1126/index.html. I had copied a lot of material from the old site http://personal.ecu.edu/collinsc/asq/1126.html into the templates ASQ provides for site maintenance of the new site. However, we noted some problems: 1. The material copied from another e-file needs reformatting because some of the underlying HTML tags are imported and they are imported on a “best guess” basis by the ASQ server. (For example, the horizontal line appeared as a long series of dashes in the middle of text.) If MS Word e-file contents are copied, the bulleting and numbering formatting is partially lost (see below) we cleaned all this up. 2. The formatting with numbered lists and bullets requires inserting HTML tags. (You can compose the formatting in MS Word and copy to templates. Although the numbers and bullets are copied, all formatting is lost. Inserting leading spaces at the beginning of the line of type does not help; these are ignored when the page is displayed.) 3. Hyperlinks cannot be inserted except by knowing HTML—we are calling ASQ about this. The material we need to post to the Careers (old Jobs) page and the Certification page (where we will put the old Education page) require numerous hyperlinks. 4. Our awards graphics (of the award itself) and photos of people cannot be used. There is no way to upload graphics except for the tiny one we can use on the home page of the site. 5. Events—this is the page will serve as the new Programs page: a. The new Events page will contain the information on our Programs page. However, there is no text area for putting common information, like how to make reservations. b. Also when we enter the event, nothing appears on the new Events page, even all the other events that exist on the ASQ calendar from last Spring. (On the admin page where the Events page is edited, all old events appear but not the one just posted.) 6. We are asking about how we can use the Newsletter page. 7. We are posting both the old Awards page and the Community Service page under the new Recognition Page. 8. It looks as though we have to put all the Education page on the Certification page, and the Student chapter under the tab “operations” on the About the Section page. We are asking ASQ about a better way to handle this. 9. We are asking ASQ to provide popup editing windows accessed by editing buttons that allow webmasters to: insert a numbered list, insert a bulleted list, insert a hyperlink, insert an indentation, insert a horizontal rule. In summary, we have found a place for all the current text, but no graphics. We do not like how we are having to display the Student Chapter page; we can live with how we are displaying the other information. We must put reservation information with each and every event listing. We can manually format with bullets and numbers somewhat by using MS Word and copying and pasting. We cannot insert hyperlinks and horizontal rules without knowing HTML.

3 J. Newsletter/Publicity: (Brenda Wolf) No report

Old/New Business:

1. Lawanda will come up with a “Top 5” list for migration from the old website to the new website. Current information should take the highest priority, old pictures the lowest.

2. It was decided that the pricing for the meals at the member meeting reflect the actual costs of the meal, with a little added for the speaker’s gifts, at each different meeting location. Laura Horton drafted a letter to be sent out in the first Newsletter before the September member meeting. The SLC approved the letter with one minor change to the wording. Another thing to be considered by the SLC is limiting the number of SLC meetings as the year goes by to reduce the cost to the section for the meals. Gregory Roth suggested that some of the later SLC meetings might be able to be combined with the Member Meetings.

3. A continued agenda item is that we look into taking half the money set aside each year for the M.O. Becket Scholarship and offer it to a deserving dependant of a Section 1126 member. There was no scholarship awarded for the last semester, see email from Carol Collins. ECU intends to award the scholarship for the fall semester. Janet Sanders should look into this as soon as the semester begins and report back to the SLC.

4. Laura Horton made the motion that we submit the business plan as written, seconded by Scott Fecho and approved by all in attendance.

6. Gregory Roth sent out an email to the members of the SLC listing possible topics and formats for the Section Newsletter. Added to this is for all members of the SLC to think about possible subjects for ½ day seminars/training. All agreed that the location to have these sessions would not be a problem. Will be a continued agenda item for the September 4, 2008 SLC meeting.

7. All members of the SLC are requested to make sure their contact information is correct and sent back to Laura Horton so she can give it out at the September 4, 2008 SLC meeting.

8. We got “Thank You” cards from the Learning Center for our support of Newspapers in Education and the papers supplied and Walt Mercer presented the bill to continue for another year. Lawanda and Carol will post the cards on the website.

9. Carol Collins gave her Section PO Box key to John Suedbeck.

The September SLC meeting is scheduled for 9/04/2008 6:00PM at McAlister's Deli in Greenville, NC. Arrangements Chair, please make the reservation.

Meeting adjourned at 8:10 PM.