HENRIETTA TOWNSHIP BOARD MEETING MINUTES - Rough

HENRIETTA TOWNSHIP BOARD MEETING MINUTES - rough December 14, 2006 Unofficial Minutes www.henriettatownship.govoffice2.com Email: [email protected]

ATTENDEES: Gary Nasser, Janet Gruis, Ryan Leckner, Brenda Carpenter, Sharon Koskela Absent: Lowell Warne, Judi Nelson

Chairman Leckner called the meeting to order and led the pledge of allegiance

SECRETARY’S MINUTES: Nasser made a motion to approve the November minutes and Leckner seconded. Motion carried.

TREASURER’S REPORT: Koskela made a motion and Nasser seconded to accept the Treasurer’s Report as written and reported. Motion carried. (See attached). Nasser made a motion to approve the bills for payment and Koskela seconded. Motion carried. Township Finances were discussed.

ZONING ADMINISTRATOR’S REPORT

Conducted a site visit again this month to Silver Star Park. The mobile home noted before is still present and earth has been moved for phone lines dug. Received a call regarding the dilapidated fence surrounding the property. Winterberger sent correspondence to Marcy Hayes. Joel Stefel – antique shop correspondence has been sent. No response from either. Winterberger did a site visit to Dave Barrett’s in Nov. and Mr. Barrett has closed off road approaches, but the blocks don’t look permanent. November entailed only two garage permits.

Clean Air Act Correspondence Request for Pickett’s Landfill. This request was forwarded to Winterberger for response but due to e-mail difficulties the request was not received. Pickett’s Landfill – Closed before zoning ordinance was developed. It is classified AG-FOREST. Winterberger will call Mr. Newman and discuss. Once taken over by EPA the Board of Directors had no authority over it and does not believe responsibilities lie within the township’s authority.

PLANNING COMMISSION REPORT

The commission reviewed the ordinance’s commercial district regulations. Right now business and residence present on their properties together are considered non-conforming. Discussion to apply 5- acre designations to be considered conforming uses (commercial /w residential). Also, the Planning Commission is researching events and festivals segments based on concerns and are looking at ways to possibly allow certain activities monitored by time of day and limited hours of operations for example.

Winterberger has been directed to work with HRDC and Hubbard County to get an updated version of our township map. The new one will have the proposed annexed areas. Discussion of the joint land use and zoning task force took place. Landfills were discussed and the interests Hubbard County has in how the ordinance will regulate their uses.

Winterberger asked about a recorded rezoning request for A&D Developing (Dale Breitweiser). After checking the file, a recorded copy had been returned to the township and that original was given to Winterberger for filing with a copy returned to the township file.

Liquor License renewals were presented for: Dorset Café, The Goose Crossing at Park Rapids, Dorset Corner Liquor, and Bogey’s. Because there have been no incidents with any of these established businesses, Nasser made a motion to approve the renewals as presented. Koskela seconded. Motion carried. Don Carlson, a newly elected county commissioner, was in attendance and offered his services to the Board.

Proposals for City of Dorset Lot/Discovery Circle Lots. A proposal for the City of Dorset lot had been received on December 14, 2006. Mr. Bruce Bolton offered $2,700.00 for the property with the stipulation as the buyer he would remove the old building at his own expense. Regarding the Discovery Circle Lots, ReMax was the only real estate company to return a proposal, setting the asking prices at between $ 21-23,000 for the smaller lot; and between $23-25,000 for the larger lot with a 6% commission rate plus closing costs, abstract update, etc. Coldwell and Preferred Properties have not responded as yet. The consensus was to hold off on making any decisions until January when the full Board could be present to discuss these issues and give Chairman Leckner a chance to contact the others again.

NW Foundation Grant – Carpenter will contact Tim Flathers from HRDC and let him know the Board will consider a contribution after review of our finance situation. The proposed upcoming meeting dates are Jan. 17th or Jan. 19th.

It was discussed that a meeting be called with Troy Gilcrist after he receives our township case files from Rebecca Anderson. Carpenter will contact Rebecca sometime next week and offer to pick it up the information.

Miscellaneous Township Hall Issues: 1) Bathroom Toilet and Fan Issues. 2) Mowing Services – duplicate service. A written request will be sent to Karen Danks and Mike McMorrow to attend the January meeting to talk with them about the mowing services.

The township assessor, Mary Ann Maurer discussed a dog kennel business in our township that had been put on the record as commercial. The County Commissions changed it back to Ag and now received notice from the State which will force it to be put back on as a commercial classification. Ms. Maurer had a question regarding decks and porches. Township ordinance had stricken requirements for porches, decks from the ordinance on Ag properties.

Announcements: Next MATO meeting is January 22, 2007, at Henrietta Township Hall at 7:30 p.m.

Discussion ensued about Chairman Leckner meeting with Citizens National Bank regarding financing options for the township.

Leckner made a motion to adjourn and Nasser seconded. Motion carried. ------Meeting was reconvened at 9:35 p.m. Treasurer Gruis presented two payroll issues that need to be clarified before the year-end for Judi Nelson and Lowell Warne. It was decided Treasurer Gruis should contact each individual regarding their last payroll for 2006 so that the books could be accurately closed out.

A motion was made by Leckner and seconded by Nasser to adjourn. Motion carried.

Respectfully submitted,

Brenda Carpenter

Henrietta Township Minutes – December 14, 2006 Page 2