Lake County Family and Children First Council

Lake County FCFC Calendar (Revised 2/16/2007)

January Coordinator Send out renewal applications for members whose terms expire in July Send out info to schools on Children’s Trust Fund Calendar Art Contest Membership Committee Should begin working on nominations for the chair and chair elect position if vacancy will exist in July (Nominations must be mailed to members at least 30 days before the Annual meeting) Marketing Committee Plan for selection of the Children’s Trust Fund Calendar Art Contest local winner Planning Committee In even numbered years, begin development of a planning process for the identification of local needs as it relates to the Children’s Trust Fund local allocation plan usually due in March of odd numbered years Administrative Agent 15th HMG Part C Quarterly Fiscal report 15th HMG Quarterly expenditure report-(subsidy) Request admin. Fees from HMG from LCDJFS HMG Director 15th HMG Semi Annual Part C HMG program report(same report mentioned in subsidy agreement-done on GMIS) 1st-Quarterly CAPTA report due Trust Fund Providers 20th -Semi annual Progress reports (program and fiscal report )due

February Coordinator Report due and meeting scheduled this month with LCDJFS regarding HMG TANF program 1st-Public notice of RFP(odd years )released by Admin. Agent for Children Trust Fund dollars Membership Committee Recommends additional terms for Council members returning applications for a 2nd or 3rd term. (Nominations must be sent to Council members at least 30 days before the meeting) Administrative Agent Submits Council financial report to state auditor within 60 days after the close of the calendar year (ORC. 117.38) ADAMHS Board 15 thMid Year FAST program and expense report 15thABC Report

March Administrative Agent Prepares Council budget which includes HMG budget and administrative budget and recommendation for the administrative split for review by the Finance Committee Council Coordinator Prepare proposed Council budget for review by the Finance committee. Prepare and obtain signature on Designation of Administrative Agent for Council. Marketing Committee Schedule time to vote on Calendar Art Contestants if any are submitted Planning Committee Odd years- Recommend Children Trust Fund grantees for the next biennium Steering Committee Odd year- Select Children’s Trust Fund Grantees for the next biennium Determine the cost of living adjustment to coordinator and administrative assistant wages.(Administrative assistant to be effective April 1, Coordinator to be effective August1) HMG Project Director Annual HMG personnel survey Finance Committee Finance Committee Reviews proposed HMG budget prepared by the administrative agent for the next fiscal year and proposed Council budget submitted by the coordinator Determine how to split the administrative fee for HMG for the next year between Council and the Health District Reviews the Steering Committee recommendation for cost of living adjustments to Coordinator and Administrative Assistant wages

April Administrative Agent 15th-HMG Quarterly expenditure report-(subsidy) 15th HMG Part C Quarterly Fiscal report(GMIS) RFP released for HMG if Admin. Agent wants to subcontract services Request admin. fees from HMG from LCDJFS Coordinator 1st- Odd numbered years- Children’s Trust Fund Local Allocation Plan is due Submit winner of local Calendar Art contest to the state contest HMG Project Director HMG Part C Application Due(GMIS) 1st- CAPTA-quarterly report due Steering Committee Reviews and recommends to Council approval of the proposed Council and HMG budget which includes the administrative split and the COL increases for Coordinator and Administrative Assistant Prepare Plan for the Administrative Grant Council Vote on members recommended by membership committee for 2nd and 3rd terms Confirm Steering Committee decision on winners of Calendar Art Contest and the Children’s Trust Fund(CTF odd years) Votes on the proposed preliminary Council and HMG budget which includes the proposed split in the administrative fees for HMG and cost of living increases for Administrative Assistant and Coordinator

May Coordinator Prepare Children’s Trust Fund, Coordinator, and Administrative Assistant contracts for the next fiscal year Submit TANF HMG budget prepared by the admin. Agent to LCDJFS for contract

June Coordinator Submit Coordinator’s contract between the ESC and Council for approval at the ESC Board meeting which is held early in the month Send letters to Council members whose terms expire in July and who will not be serving additional terms thanking them for their service Council Chair Performs evaluation of Coordinator and recommends performance increase to wages if warranted with input from the Steering Committee Children’s Committee Chair Performs evaluation of Coordinator and recommends performance increase to wages to be effective July 1 if warranted with input from the Coordinator ADAMHS Board 30th –Outcome strategies for ABC. July Children’s Trust Fund 30th Annual Service Provider Progress Report (program and Providers Fiscal) due Administrative Agent Administrative Grant Application tentatively due July 2 SFY 08/09 Comprehensive Annual FCFCPlan due July2 15th-HMG Quarterly expenditure report-(subsidy) 15th-HMG Quarterly expenditure report (PartC done on GMIS) HMG Subsidy(GRF) Budget to be submitted with subsidy agreement Prepare and execute subcontracts if any for HMG service after JFS contract is executed Request admin. Fees for HMG from LCDJFS Present finalized Council budget to Council HMG Subsidy agreement Council Annual Meeting Votes on officers if there are any vacancies Votes on contracts which include performance increases if any for administrative assistant and coordinator, and cost of living, finalized Council and HMG budget, and HMG contracts and agreements Coordinator 15th –Non-behavioral Healthcare Dollars report due for GRF and TANF dollars-completed with information from HMG Project Director File Council budget according to ORC with administrative agent, commissioners, and county auditor HMG Project Director 1st –Quarterly CAPTA report due 15th -Final HMG Program report-Done on GMIS ADAMHS Board 31st-FAST ABC dollar requests for 07 August Administrative Agent 15th-HMG Final expenditure report(subsidy) 15th –HMG Final expenditure report(part C done on GMIS) 15th –Children’s Trust Fund Annual expenditure report due 15th-HMG GRF report of percent of expenditure by program components Coordinator 15th –Children’s Trust Fund Composite Annual program report due HMG Project Director 15th –HMG Final program report(same report as subsidy) done on GMIS ADAMHS Board 15th FAST final program and expenditure report 15th ABC Final Report due September

October Administrative Agent 15th-HMG Quarterly expenditure report-(subsidy) 15th –HMG Part C quarterly expenditure report(GMIS) Request admin. fees from HMG from LCDJFS HMG Project Director 1st- Quarterly CAPTA report due

November Coordinator Begin to monitor Children Trust Fund programs

December Begin to monitor HMG cases