View Bidders Responses

QUICK REFERENCE GUIDE

View Bid Results after an Acquisition Event Ends

March 10, 2017

View Bid Results after an Acquisition Event Ends

Agency staff processing Request for Bids (RFBs) for an acquisition can easily see bid amount results after an event ends. SWIFT provides several ways to view bids. The SWIFT display of bid results does not take into consideration whether vendor submitting the bid is certified as Targeted (TG), Economically Disadvantaged (ED) or Veteran-Owned (VO). It also does not factor in the responsiveness of the bidders. Follow the criteria to analyze bid responses:  Preferences (TG/ED/VO)?  Did they answer all questions?  Did they respond to all factors?  Did they attach all required documents?

This guide highlights two commonly used ways that agencies can view the bid amount results: 1. By the total amount for all bidders. 2. By the line amounts for all bidders.

Use the Event Workbench to locate an event. Then, click on the Event Bid History icon. In order to view bid results, the Status of the event must be “Event Completed” or “Award Pending”. For more information about SWIFT modules, review the SWIFT Reference Guides. https://mn.gov/mmb/accounting/swift/training-support/reference-guides/

Steps to View Bid Results by the Total Amount for Each Vendor

Step 1: Access the Event Bid History page.  Navigation: Sourcing, Maintain Events, Event Workbench.  On the Event Workbench, locate an event that you wish to review. Make sure that the event has a Status of “Event Completed” or “Pending Award”. Enter search criteria. Click Search.  On the Search Results section, click the Bid History icon.

1 | P a g e - Q u i c k R e f e r e n c e G u i d e Step 2: Review the Event Bid History page.  SWIFT displays the Bid History page. To see the total amount of bids per vendor, click the Bidder/Bid icon. Also, click the Price icon.

 SWIFT displays a list of bidders in order of the lowest bid prices.

SWIFT provides options for this view.  You can click on the Expand All link to get line level information for each bidder.  You can click the View Line Details icon to open up the line details for an individual bidder.  You can print the page. On the top menu bar of every page, there is a Print link.

Steps to View Bid Results by the Line Amount for Each Vendor

Step 1: Access the Event Bid History page.  Navigation: Sourcing, Maintain Events, Event Workbench.  On the Event Workbench, locate an event that you wish to review. Make sure that the event has a Status of “Event Completed” or “Pending Award”. Enter search criteria. Click Search.  On the Search Results section, click the Bid History icon.

Step 2: Review the Event Bid History page.  SWIFT displays the Bid History page.  To see the amount of bids by line for all bidders, click the Bidder/Bid icon. Also, click the Price icon. 2 | P a g e - Q u i c k R e f e r e n c e G u i d e  Click on the Expand All link to get line level information for each bidder.

SWIFT displays the bids by the line level starting with the lowest bid.

 You can print the page. On the top menu bar of every page, there is a Print link.

3 | P a g e - Q u i c k R e f e r e n c e G u i d e