NAME: Executive Committee–MINUTES DATE: Time: Presiding: Recorded By: October 1, 2015 10:00 a.m. to Noon Deborah Hartel Shauna Moses

Present: Deborah Hartel, Harry Postel (via conference call), Pete Scerbo, Greg Speed (via conference call), Cheryl Marks Young Staff: Shauna Moses, June Noto, Debra Wentz Absent: Carolann Cavaiola, Anthony DiFabio, Deborah Megaro AGENDA DISCUSSION ACTIONS TIMEFRAME WHO’S ITEMS/ISSUE TAKEN/OUTCOME RESPONS- IBLE Approval of N/A The minutes were N/A N/A August 5, 2015 approved. Minutes President’s Fall Conference: Deborah Hartel Members can register The conference Board members Report referred to a memo sent on her online. will be held on and their staff behalf, encouraging Board October 15, members to attend and to 2015. encourage their staff to attend the conference.

Unwanted Meeting Attendees: It was recommended Immediate and June Noto, other that attendees for all ongoing NJAMHAA meetings sign in at the staff and front desk with their members names, organizations and the meetings they are attending.

It was suggested that Immediate and NJAMHAA the back door be kept ongoing staff locked.

Attendance at Board Committee It was requested that a Following this Shauna Moses and Practice Group Meetings: list of Board Comm- meeting Different ideas to ensure greater ittee and Practice attendance were shared. Group members be sent to Deborah Hartel and the chairs.

Then, personalized e- TBD Shauna Moses mails will be sent to Board members reminding them of the Board Committees and Practice Groups they joined and the meeting dates, along with the (continued) AGENDA DISCUSSION ACTIONS TIMEFRAME WHO’S ITEMS/ISSUE TAKEN/OUTCOME RESPONS-

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President’s attendance policy TBD Shauna Moses Report (minimum 50 percent (continued) of each, as stated in the Bylaws).

It was requested that Immediate and Debra Wentz, the meeting agendas ongoing Shauna Moses, include member lists Mary Abrams to facilitate tracking of attendance.

The attendance policy October 21, Agenda: Debra will be discussed at 2015 Wentz, Shauna the next Board Moses; Discus- meeting. sion at the Meeting: Deborah Hartel

New Jersey Mental Health Cheryl Marks Young Beginning Cheryl Marks Institute (NJMHI): Deborah offered to serve on the immediately Young announced that a NJMHI meeting NJMHI Board. is scheduled for October 30, 2015 from 10:00 a.m. to noon at NJAMHAA. She stated that 51 percent of the NJMHI Board must be NJAMHAA Board members NJMHI Board October 21, Agenda: Debra and Debra Wentz reported that Joe membership will be 2015 Wentz, Shauna Masciandaro offered to continue discussed at the next Moses; Discus- chairing the NJMHI Board if NJAMHAA Board sion at the NJMHI were going to be active. meeting. Meeting: Deborah Hartel CEO Report Recommendations from the Past The Executive N/A N/A Presidents Council (PPC): Debra Committee reinforced Wentz reported that the PPC that the PPC’s input is recommends that 1) all Board greatly valued. information be shared with the However, it was PPC; 2) PPC members be invited agreed that these to attend closed Board meetings; recommendations and 3) PPC members be invited to would not be imple- attend meetings with Commis- mented because the sioners at the discretion of the PPC members are no Board President. longer elected Board members.

The following N/A N/A clarification was provided regarding the second recommen- dation: (continued)

2 AGENDA DISCUSSION ACTIONS TIMEFRAME WHO’S ITEMS/ISSUE TAKEN/OUTCOME RESPONS- IBLE CEO Report Recommendations from PPC PPC members may be TBD Debra Wentz, (continued) (continued) invited to a closed Deborah Hartel Board meeting when there is a guest speaker. The Governance To be presented Agenda: Debra Committee recom- to the Board on Wentz, Shauna mends a Bylaw October 21, Moses; Presen- change to specify that 2015 tation at the only the two most Meeting: Greg recent Past Presidents Speed can attend closed Board meetings. These decisions will October 21, Agenda: Debra be reported at the next 2015 Wentz, Shauna Board meeting. Moses; Report at the Meeting: Deborah Hartel Debra reported that the PPC She and Deborah Following this Deborah Hartel, developed public policy strategies. Hartel will speak with meeting Debra Wentz Deborah Megaro, PPC Chair, to clarify and enforce with the PPC members that their role is advisory: They can recommend policy direction for the Board to consider, but the PPC’s role is not to direct what the Board does. Governance Greg Speed reported that the NJAMHAA staff will Following this Debra Wentz Committee Hospital Community Integration ask Allan Boyer, a meeting Council will focus on a value- consultant who based payment system, integrated proposed creating this care and population mapping. A Council, to recom- hospital-based member is needed mend a chairperson. to chair this group. Greg shared the Committee’s rec- This recommendation October 21, Agenda: Debra ommendation to prorate will be presented to 2015 Wentz, Shauna surcharges based on members’ the Board. Moses; Presen- budget sizes to cover the tation at the membership dues for the National Meeting: Greg Council for Behavioral Health. Speed The surcharges would be for FY 2016 to be included in the FY 2017 dues.** (continued) AGENDA DISCUSSION ACTIONS TIMEFRAME WHO’S 3 ITEMS/ISSUE TAKEN/OUTCOME RESPONSIBL E Governance For NJAMHAA membership It was agreed that the The proposal Governance and Committee dues, Greg proposed higher Governance and would need to be Finance & (continued) amounts for the four highest Finance & Compli- presented to the Compliance budget categories. Other attendees ance Committees will Board in Janu- Committees expressed concern that this would work together to deve- ary 2016. Once lead to a loss of members in those lop additional budget approved, it Debra Wentz, categories because the increases categories with would need to Shauna Moses would be significant. smaller ranges so that go to the full dues increases would membership in The goal is to address revenues be more acceptable to March 2016 for lost when agencies merge but do members. a vote via fax/ not move into significantly higher mail prior to the budget/dues categories. Annual Mem- bership Meeting, which will be held April 13, 2016. National Council Shauna Moses shared responses to The survey responses October 21, Shauna Moses for Behavioral the member survey. will also be shared 2015 Health Member- with the Board. In time for the ship and Dues October 21, Payment 2015 Board Attendees agreed to meeting Julia Schneider having the prorated surcharge amounts rounded up to the nearest numbers ending in 5 and 0 before presenting the Governance Commit- tee’s recommendation to the Board.

** If the Board approves the Governance Committee’s recommendation to prorate surcharges on members’ dues to pay for the National Council dues, an e- mail will be sent to members explaining that feedback from the survey was considered (continued)

4 AGENDA DISCUSSION ACTIONS TIMEFRAME WHO’S ITEMS/ISSUE TAKEN/OUTCOME RESPONS- IBLE National Council and how the calcula- Pending the Debra Wentz, for Behavioral tions were done. This Board’s Oct. 15, Julia Schneider, Health Member- e-mail will be sent 2015 vote on the Shauna Moses ship and Dues along with the recommendation Payment document that (continued) contains the budget ranges and the corresponding surcharges (the rounded-up amounts).

It was suggested that a certain It was decided that this FY 2017 and Julia Schneider percentage increase to the will be incorporated ongoing surcharges be built in over the into the dues structure. next few years to meet the full National Council dues amount.

Treasurer’s Cheryl reported that the Finance The Committee will October 21, Agenda: Debra Report & Compliance Committee recommend approval 2015 Wentz, Shauna reviewed the audit, which is clean. of the audit to the Moses; Presen- Board. tation of Recom- mendation to the Board: Cheryl Marks Young, Pete Scerbo Guest Speakers Deborah Hartel asked for Deborah requested Following this Shauna Moses at Open Board recommendations for guest that the Board be e- meeting [This Meetings speakers at open Board meetings. mailed with a request was done. Based Suggestions provided are: Allison for feedback on these on the feedback Blake, PhD, LSW, Commissioner, suggestions and other received, Lenore Department of Children and recommendations. Velez-Rigney Families (DCF); Kathi Bedard, was invited to Chief, Special Populations, Office the November of Treatment and Recovery 18, 2015 Support, Division of Mental meeting and Health and Addiction Services DCF Commis- (DMHAS), to discuss the Trauma sioner Blake will Informed Care Initiative; and be invited to the Lenore Velez-Rigney, Assistant February 10, Director, Office of Community 2016 meeting.] Services, DMHAS, to discuss the Certified Community Behavioral Health Clinics planning and certification process, trend, vision, etc. Upcoming Meeting Dates Board Meeting (Closed): October 21, 2015 from 10:00 a.m. to noon at NJAMHAA Board Meeting (Open to all members): November 18, 2015 (open to all members), from 10:00 a.m. to noon at NJAMHAA Executive Committee: December 2, 2015 from 10:00 a.m. to noon at NJAMHAA

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