Project Approval

[Project Name] Project Charter: Project Charter Template

Project Approval Approval of the Project Charter indicates an understanding of the purpose and content described in this deliverable. By signing this deliverable, each individual agrees work should be initiated on this project and necessary resources should be committed as described herein.

Sponsors Title Signature Date

Date Printed: 1/9/2018 Page 1 of 14 File Name: 0bd73770f555cd6ad1d315303dd802ec.docx NUIT Confidential Contents

Date Printed: 1/9/2018 Page 2 of 14 File Name: 0bd73770f555cd6ad1d315303dd802ec.docx NUIT Confidential Section 1 Project Overview

1.1 Problem Statement Following is the description of the business reason(s) for initiating this project, specifically stating the current business process and business problem.

1.1.1. Current Process

 Describe the current process here.

1.1.2. Business Problem

 Describe the challenges caused by the current process here.

1.2 Project Goals and Objectives Following is a description of the business goals and objectives of this project. For example, how will this project resolve the challenges outlined in section 1.1.2 above.  Describe the goals and objective of the project here.  If the project is expected to have multiple phases, describe what the goals and objectives are for each phase:

o Phase X -

o Phase XX -

1.3 Project Approach Following is an outline of the approach that will be taken to complete the project. The outline should identify the team members involved (e.g., units, schools, specific personnel) and a high-level description of the approach that they will follow.

 The Team includes . . .  The Approach that will be taken . . .

Date Printed: 1/9/2018 Page 3 of 14 File Name: 0bd73770f555cd6ad1d315303dd802ec.docx NUIT Confidential 1.4 Project Scope Following is a description of the project scope, which more clearly defines the products and/or services delivered by the project (in scope) as well as the products and services that will not be delivered (out of scope). There will be sign-off after each step. Add rows in each section as needed.

Phase X:

Phase X Includes (in scope) 1. 2. 3. Phase X Excludes (out of scope) 1. 2.

Phase X (if applicable):

Phase X Includes (in scope) 1. 2. 3. Phase X Excludes (out of scope) 1. 2.

1.4.1 Detailed Description of Project Deliverables  Provide detailed descriptions for any of the above-mentioned deliverables here.

Date Printed: 1/9/2018 Page 4 of 14 File Name: 0bd73770f555cd6ad1d315303dd802ec.docx NUIT Confidential 1.4.2 Project Timeline Following is a high-level timeline estimate for the project. A more formal timeline will be finalized during the Planning Phase of NUIT’s Project Management System. The final timeline will be based on information collected during the Requirements and Design Phase and will be dependant on project approval and resource availability.

The chart format and/or graphic format below can be utilized. The graphic version may be more effective if enlarged to fit “landscape” view. Task Name Duration Start Finish

PHASE X

Project Charter Project Kick-off/Awareness Campaign Requirements and Design Planning Execution and Testing Training Delivery PHASE X (If needed)

Date Printed: 1/9/2018 Page 5 of 14 File Name: 0bd73770f555cd6ad1d315303dd802ec.docx NUIT Confidential Comments Regarding the Projected Timeline: Include any special notes about the timeline here.

1.4.3 Project Milestones List the project’s major milestones and deliverables and the planned completion dates for delivery. This list should reflect products and/or services delivered to the end user as well as the delivery of key project management or other project-related work products.

Planned Completion Milestone/Deliverable Date

1.5 Critical Success Factors Following are the factors or characteristics that are deemed critical to the success of the project, such that, in their absence the project will fail.

 In Phase X -

Date Printed: 1/9/2018 Page 6 of 14 File Name: 0bd73770f555cd6ad1d315303dd802ec.docx NUIT Confidential 1.6 Assumptions Following are the assumptions related to business, technology, resources, scope, expectations, or schedules contributing to or supporting this project. (example: funding has been secured in the amount of $XXX, specific documentation is needed before coding or installation can be completed, etc.).

 Describe the assumptions here.

1.7 Constraints Following are the potential project constraints based on current knowledge. Constraints could include such items as schedule, budget, resources, products to be reused, technology to be employed, products to be acquired, and interfaces to other products.

 Describe constraints here.

1.8 Risks Following are the risks that could disrupt the successful completion of the project. For each risk, identify the probability of occurrence and the expected severity of impact. If available, also include the mitigation strategy for each identified risk. New risks identified throughout the project will be managed through Change Control.

Severity Probability Risk Name Description/Mitigation Impact on Project (H,M,L) (H,M,L) Example: Description: Getting Schedule delay High Medium Consensus on agreement on the most requirements important features to include/not includes. Mitigation option: Ensure all decision-makers are identified and involved prior to or during planning.

Date Printed: 1/9/2018 Page 7 of 14 File Name: 0bd73770f555cd6ad1d315303dd802ec.docx NUIT Confidential Section 2 Authority, Funding, Resources and Milestones

2.1 Project Authority Following is a description of those who have authority to make decisions related to the project. In each description, provide the individual’s name, title, department or college, and their specific level of authority (e.g., ability to change the project scope, ability to approve timeline changes, ability to sign off on deliverables, etc.).

 Identify authorized personnel here.

2.2 Funding Sources Following is the estimated cost to complete the project as well as the source of funds. In each description, provide the cost breakdown for various elements of the project (e.g. hardware, software, etc.), the source of funds, as well as the status of securing the funds (e.g., requested, approved, received, spent).

 Describe funding needs and resources here.

2.3 Human Resource Requirements Following is the estimated human resource needs to complete this project. To the extent possible, describe the specific personnel (or department) needed to support the project. Also include the work/tasks each is expected to complete. Human resource needs should include NUIT as well as customer resources needed to successfully complete the project.

 Describe human resource needs here.

2.4 Facilities, Technical, and Other Resources Following is the expected needs related to facilities, technology, and other resources. Examples include office space, special facilities, office or computer equipment, and support tools.

 Describe facility, technical, and other resource needs here.

Date Printed: 1/9/2018 Page 8 of 14 File Name: 0bd73770f555cd6ad1d315303dd802ec.docx NUIT Confidential Section 3 Project Organization

3.1 Project Structure Following is the organizational structure of the project team and the project sponsors. Add or delete boxes as needed to best illustrate all the entities involved. Section 3.2 below provides a chart to outline the roles and responsibilities and specific individuals elected to fill each role in the chart.

Date Printed: 1/9/2018 Page 9 of 14 File Name: 0bd73770f555cd6ad1d315303dd802ec.docx NUIT Confidential 3.2 Roles and Responsibilities Following is a summary of the roles and responsibilities for the project team and the Sponsors identified in the project structure above. Add, delete and modify the rows as needed to represent all critical project entities identified in the chart above.

Key Roles Responsibilities Proposed - Person Responsible Steering  Committee Project  Sponsors

Project  Manager Process  Owners Functional  Team Leaders Technical  Team Leaders

Team  Members

Date Printed: 1/9/2018 Page 10 of 14 File Name: 0bd73770f555cd6ad1d315303dd802ec.docx NUIT Confidential Section 4 Points of Contact

Following are the team members with their contact information for the primary us of this project.

Contact Name Department/College Campus Campus Email Phone ext.

Date Printed: 1/9/2018 Page 11 of 14 File Name: 0bd73770f555cd6ad1d315303dd802ec.docx NUIT Confidential Section 5 Glossary

Following are definition of terms and acronyms needed to interpret the Project Charter properly.

Term/Acronym Definition

Date Printed: 1/9/2018 Page 12 of 14 File Name: 0bd73770f555cd6ad1d315303dd802ec.docx NUIT Confidential Section 6 Document Tracking

Following is a log of all changes made to this document.

Who made the change Who approved the change Date Description (name and role on project) (name and title)

Date Printed: 1/9/2018 Page 13 of 14 File Name: 0bd73770f555cd6ad1d315303dd802ec.docx NUIT Confidential Section 7 Appendices

Following are any relevant appendices. Append this document as needed to include any relevant appendices that will help to further define the project.

Date Printed: 1/9/2018 Page 14 of 14 File Name: 0bd73770f555cd6ad1d315303dd802ec.docx NUIT Confidential