Idaho Association of Counties

IDAHO ASSOCIATION OF COUNTIES Board of Directors Minutes Boise, Idaho – Doubletree Riverside Hotel September 19, 2005

Members Present: Bob MacKenzie, President Jim Higens, Sheriffs Lori Beck, 1st Vice President John Buck, Coroners Roger Christensen, 2nd Vice President Bobbie Mauch, Treasurers Abbie Mace, Secretary/Treasurer Jon Cantamessa, District 1 Walt Femling, Immediate Past President Robin Christensen, District 2 Lee Heinrich, Past President Sharon Widner, District 3 Sherry Krulitz, Past President Paul Christensen, District 4 Duane Smith, Past President Wayne Brower, District 5 Marty Holland, Past President Roger Muir, District 6 Brent Bunn, Past President/ICRMP Rose Gehring, NACo Board Max Vaughn, Assessors Robert Cope, WIR Rep. Rora Canody, Clerks Judy Peavey-Derr, Ada County Rep Diana Thomas, IACC Noel Hales, Canyon County Rep. Paul Kimmell, IACC Dave Young, Prosecutors’ Representative Fred Tilman, Legislative Chair

Members Absent and Excused: Bruce Dredge, IACC Brent Bunn, Past President

Staff Members Present: Dan Chadwick Tony Poinelli Mary Kummer Maggie Colwell Kristin Stickney Sharon Gibson

Monday, September 19, 2005

I. Call to Order, Welcome, Introduction of Past Presidents and Guests

President Bob MacKenzie called the meeting to order at 6:02 p.m. He welcomed Grant Loebs, Twin Falls Prosecuting Attorney, Sandee Meyer, IPAA Executive Director, Bob Fisher, Employee Relations and Zelda Nickel-Orr, Past President to the meeting.

II. Roll Call Secretary/Treasurer Abbie Mace called roll for the Board Meeting. Three members, Brent Bunn, Bruce Dredge and Roger Muir, were absent when the roll was called. Roger Muir did arrive to the meeting after the roll was called.

S:\Board of Directors\2005 Board\Minutes, 09-19-05.doc 1 III. Approval of Minutes MOTION: Fred Tilman moved to approve the minutes from the April 2005 Board Meeting, Sherry Krulitz seconded the motion, motion carried unanimously.

IV. Recognition of Outgoing Board Members President Bob MacKenzie recognized Max Vaughn, IACA Representative, and was given a certificate of appreciation and a gift from the IAC Board. Also recognized was Bruce Dredge, IACC Representative, but was unable to attend the meeting and would be given his certificate and gift later.

V. 2005 Annual Conference Update

Mary Kummer, IAC Marketing and Events Director, gave the update of the 2005 Annual Conference. Registration had occurred from 3-5 p.m. in the Fireplace Foyer on Monday and will continue to run from 8-1 tomorrow. The tone of this conference is “IAC: Where the CEOs are the Stars”. IBF Group has agreed to do a trade out with us to provide the VIP pass name badges. The badges have a photo on them and will be printed at the registration booth.

This year Mary was quite successful in her sponsor/exhibitor recruitment. The goal for this conference was $31,000 and Mary managed to obtain $50,000 in sponsorships and exhibitors! There were also five new Associate Members that joined because of this recruitment period.

Mary recognized Bob Fisher again and announced that he was one of the workshop presenters this year. The keynote speakers are Gary Raney, Ada County Sheriff, and Jim Mulder, Executive Director of Association of Minnesota Counties, who will talk to the group about the Meth Epidemic. Another highlight from the conference is the AIC/IAC Relationship Committee Panel discussion. Tuesday night the conference attendees will enjoy hors d’oeuvres and jazz at the Idaho Historical Museum. Wednesday night is the annual banquet, awards ceremony, installation of officers and limited live auction.

VI. Guest Comments

Bob Fisher announced to the Board that he has been working closely with NACo to get the background check program working for the counties.

VII. IPAA Contract/IAC Office Use

Dan went to the IPAA Annual Meeting this summer and while attending was approached by IPAA to relocate Sandee Meyer, the IPAA Executive Director, to our building. In addition, we would house an assistant for Ms. Meyer that would do part-time work for IAC. IPAA would remain an independent organization, but the contract would result in a closer relationship between IAC and IPAA. There are two things that drove this idea: the desire to be closer and cooperate more with IAC and also to grow and reorganize independently from Ada County. The assistant hired would work approximately 30 hours per week and would work for Sandee, but also would provide some administrative support for IAC.

Some of the Board Members wondered how everything would work out in the office as far as offices. Dan explained that Sandee would take Maggie’s office and the new Policy Analyst would take over the member room. The assistant would be in the main lobby and we will arrange an area for Kerry Ellen out there as well. IPAA will remain independent. Use of equipment will be coded to properly bill IPAA for the costs.

S:\Board of Directors\2005 Board\Minutes, 09-19-05.doc 2 MOTION: Lee Heinrich moved that IAC accepts the contract with IPAA, Fred Tilman seconded and the motion passed unanimously.

Bob MacKenzie, Abbie Mace and Grant Loebs all signed the contract right then.

VIII. Programs and Services Subcommittee Report

The IAC Board recessed from its meeting and reconvened as the IAC Service Corporation.

Walt Femling gave the update for the committee. The Subcommittee met at the Blue Lakes Country Club on August 12th. Some of the items discussed are as follows:  They budgeted $12,000 for Associate Memberships and we are now coming in at $20,000.  The subcommittee voted to raise the rates for a basic Associate Membership to $250  They provided three resolutions to the committee, including: Recognition of Joint Purchasing Program U.S. Communities, Recognition of NACoFSC and Recognition of King County Directors Association.  Working on getting an agreement from Xerox to have a fee share with IAC. Could be purchased or leased contracts.

MOTION: Judy Peavey-Derr moved that we accept all three resolutions as they are, Rose seconded, motion approved unanimously.

One of the new service ideas the subcommittee is working on is contract monitoring for all the counties. They invited the committee to volunteer any programs or services they think would be useful in their counties.

MOTION: Fred Tilman moved to adjourn from the IAC Service Corporation Meeting, Judy Peavey-Derr seconded, Motion passed unanimously.

The Board Reconvened as the IAC Board of Directors

IX. IAC Staffing/Capital/Maintenance Needs

Dan Chadwick, IAC Executive Director, addressed the Board about the staffing, capital and maintenance needs at IAC. Because Maggie is leaving at the end of September, we would like to hire someone to start in October or November and be able to learn more about IAC before the legislative session starts in January. Dan asked the Board to adjust the budget for the two months Maggie is paid Maternity Leave to pay for an additional staff. The Board also was requested to approve $7500 for our share of the part-time assistant who would be working for Sandee and IAC.

MOTION: Wayne Brower moved to approve the budget changes of $7500 for an additional part-time person and to hire a replacement for two months while Maggie is still being paid, Jim Higens seconded, Motion approved unanimously.

IAC has a capital reserve set aside and Dan asked authority to spend up to $15,000 for technology upgrades in the office. We also need to make some improvements to the parking lot and other building needs. Dan requested up to $5,000 out of the building reserve fund to pay for those improvements.

S:\Board of Directors\2005 Board\Minutes, 09-19-05.doc 3 MOTION: Diana Thomas moved to approve withdrawal of up to $15,000 out of the Capital Reserve and $5,000 out of the Building Reserve fund, Robert Cope seconded, motion approved unanimously.

X. Capital Crimes Defense Fund – Paul Christensen

There are currently 6 active cases in Idaho. The CCDF has approximately $1.5 million in the bank and has budgeted $610,000 for next year’s cases. Their next meeting would be on Tuesday, September 20.

XII. Litigation Funds

 Industrial Litigation Fund Marty Holland gave the report on the Payette County Case. Board Members had a chance to look over the application before attending the meeting. Payette County has currently spent $30,000 and the Industrial Litigation Fund Committee recommends that they approve reimbursement of the $30,000 they have already spent. They will ask that the money goes directly into the Payette County Litigation Fund and not anywhere else in the budget.

MOTION: Dave Young moved that we approve the $30,000 for Payette County and make sure the money goes into their litigation fund, Judy Peavey-Derr seconded, Motion approved unanimously.

 Natural Resource Litigation Fund Maggie Colwell gave the board the update. The fund is $368,000 strong. The Board approved the last pay out of $5,000 last April. The only other expenditure was $35,000 in 2004.

Last year, the Board approved $35,000 for Gem County and their Mosquito Abatement case. They are still being sued by the man and are asking for up to $50,000 to assist with the case.

The Board approved $5,000 for the Roadless Rule Process to pay for law services from Perkins Coie. This was done along with four other groups and each contributed equal amounts. The Fund committee is now asking the Board approve up to $20,000 to continue to pay for the legal fees for the next 18 months.

MOTION: John Buck moved approving up to $50,000 in reimbursement for Gem County, Fred Tilman seconded, Motion approved unanimously.

MOTION: Jon Cantamessa moved to approve up to $20,000 for the roadless process, Wayne Brower seconded, Motion approved unanimously.

XIII. ICRMP Update

Diana Thomas gave the report for ICRMP. They are celebrating 20 years this year! This summer there was some media coverage in North Idaho. ICRMP had their first membership cancellation after the member chose not to follow ICRMP’s advice. ICRMP provides legal advice and training, but please make sure your county is following that advice. ICRMP is looking into insuring airports around the state. They are in great shape financially and it is one of the best and most successful programs around.

S:\Board of Directors\2005 Board\Minutes, 09-19-05.doc 4 XIV. Paul Kimmell’s AIC/IAC Report

City reps from all over Idaho met in May and spent 5 hours together. In June, the Committee met at AIC Annual. They discussed city and county relations, as well as revenue sharing and other issues. They also discussed some of the key issues between cities and counties. For more information, tune in Wednesday morning to the city/county panel discussion.

XV. GemPlan Update

Duane Smith gave the latest update on the GemPlan. Claims came in higher than expected the first year, so GemPlan had to increase their dues to build up their fund balance. Currently, third party administrators have been a problem for GemPlan, so they are currently investigating adding staff at Mutual to overcome this problem. The newest Board member is Stan Leach from Clearwater County. Duane asked that the Board look at the GemPlan resolution of support.

MOTION: Cope moves to adopt the GemPlan resolution of support, Paul Kimmell seconds, Motion approved unanimously.

XVI. Legislative Committee

The Legislative Committee met before the IAC Annual Conference and discussed the four resolutions that were found in the registration packet and four other legislative issues. This summer, the Property Tax Interim Committee held sessions around the state to hear from the public. They also heard testimony from organizations such as IAC, AIC, school boards, etc. Dan did an excellent job testifying for IAC. Property Tax will be the top issue this session. Legislation would be discussed further at IAC Annual Conference General Session.

XVII. NACo Parish and County Family Fund

Dan explained to the Board members that NACo had set up a fund to assist the County and Parish Associations in the areas affected by the hurricane. Dan suggested that if IAC would like to make a donation, it should come out of our fund balance. We currently have a $400,000 fund balance.

MOTION: Lee Heinrich moved that we donate $10,000 to the NACo Parish and County Family Fund, Jon Cantamessa seconded, Motion carried unanimously.

XVIII. Other Issues

There were no other issues to be discussed.

XIX. Executive Session

MOTION: Fred Tilman moved, Sherry Krulitz seconded to move into Executive Session, motion carried unanimously.

Adjournment

The IAC Board returned to open session and adjourned at 9:15 p.m.

S:\Board of Directors\2005 Board\Minutes, 09-19-05.doc 5 Respectfully Submitted,

Kristin Stickney Programs Coordinator

Approved by the Board, as amended: November 17, 2005

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