1-37 Use of Computer Systems

ALBUQUERQUE POLICE DEPARTMENT GENERAL ORDERS

SOP 1-37 Effective: 08/13/15 Expires: 02/13/16 Replaces: 04/27/15

1-37 USE OF COMPUTER SYSTEMS

1-37-1 Policy

It is the policy of the Albuquerque Police Department to implement the City of Albuquerque's "Employee Code of Conduct" regarding automated systems, to maintain proper licensing restrictions and requirements. To centralize and coordinate all automation efforts that include, but are not limited to, the effective acquisition and implementation of all computer systems, system applications and hardware components, under the direction of the Technical Assistance Section structure. This policy also applies to the security of the systems housed and utilized within APD.

1-37-2 Definitions

A. Automated System - Computers

Any electronic device, to include personally owned devices, wherein any work related access is subject to city audit or investigation.

1.37.3 Rules

[2-6] A. Computer Responsibility

Department System and Computer Security Violations

1. Department personnel will not disseminate or reveal any department related information without proper authorization.

2. Personnel shall not use City computer time, hardware or software for any personal compensation or profit.

3. The access of department records, systems, the Criminal Justice Information System and the files located within CJIS are only permitted in the performance of official duties and for criminal justice purposes.

[7] 4. Personnel will report violations or suspected violations to their supervisor or commander. The supervisor or commander will inform the Technical Assistance Section of the violations.

5. Personnel will not create or run unauthorized jobs, operate a computer in an unauthorized mode or intentionally cause any kind of operational malfunction or failure.

6. Personnel shall not compromise the physical security of any departmental building, property, equipment, and / or record(s).

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B. Computer Training

1. All APD personnel who are issued credentials to any APD application will request the appropriate training information from Technical Services if necessary.

C. Access

1. Personnel will be given access to computer systems according to their assignment, duties, and responsibilities

2. Personnel will comply with all application access rules.

[6] 3. Personnel will only use his/her own password or username to gain access to their designated systems.

[5] 4. Personnel will not lend their password or username to anyone, so to gain access into an automated system or computer.

5. Personnel will adhere to system procedural requirements as set forth within the application or the system user's manuals.

[5] D. Terminating Sessions

1. Personnel will log off the computer system before leaving their workstations. On-line terminals will not be left unattended.

[7] E. Computer Equipment

1. Personnel will contact the Technical Assistance Section if computer equipment needs to be installed or moved.

[5] F. Loading of Computer Software on Personal Computers

1. To maintain support and licensing requirements, all personnel will contact the Technical Assistance Unit and initiate a software installation approval form before loading software on any department owned personal computer.

2. Personal software, games, or any software not related to city business will not be loaded on department owned personal computers. Violations will immediately be reported.

[7] 3. Department owned software will not be removed or "downloaded" from any department personal computer without prior approval.

G. Computer Files

1. All externally saved files are to be stored within areas of controlled access.

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2. All files are retained in accordance with the City of Albuquerque Retention Schedule.