National Institute Of s1

National Institute of Science Communication & Information Resources Dr. K.S. Krishnan Marg, New Delhi-110012 Ph. 25846304-7/314,341, 25843182, Fax: 25849949

No. 18(5)/2005-Pur Dated: 27.6.2005

GLOBAL TENDER

Global tenders are invited in two separate bids (Technical alongwith EMD & Financial bid) under two bid system from reputed Indian Paper Mills only for supply of various type of printing paper (Part-A) and from Authorized Distributors/Dealers/Importers for Imported Art Paper/Card (Part-B):

S.No. Item Approx.Qty. Tender document cost 1 Part-A 179.11 MT Rs.5, 000/- Maplitho Printing Paper (White, Surface sized), Maplitho/Offset Printing (White, S.S. High Bright), Indian Art Paper (Glossy), Indian Art Card (Gloss), Indian Art Paper (Mat Finish). 2. Part-B 55.38 MT Rs. 2,000/- Imported Art Paper (Gloss & Matt Best quality) & Imported Art Card (Gloss Best quality)

Tender document (non-transferable) containing eligibility conditions detailed specifications and other terms & conditions can be obtained from NISCAIR, Book Shop, Dr. K.S. Krishnan Marg, (Near Pusa Gate), New Delhi-110012 on all working days between 10.00 A.M to 4.30 P.M.by remitting tender cost (non-refundable) by way of Demand Draft drawn on any schedule Bank in favour of the Director, NISCAIR payable at Delhi, on request letter upto 4.8.2005. Complete tender document can also be downloaded form our website www.niscair.res.in and D.D. towards the cost of tender document may be submitted with the tender at the time of submission of bid. Bid without tender document cost will not be entertained. Director, NISCAIR reserves the right to accept or reject any or all bids in part or full without assigning any reason thereof.

Stores & Purchase Officer

1 NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES (CSIR) Tender/Bid Document for the Purchase of Indigenous Printing Paper from Indian Paper Mills & Imported Art Card/Paper from Authorized Distributors/Dealers/Importers

(i) Last Date of Collecting Tenders: 4.8.2005

(ii) Last Date for Submission of Bids : 8.8.2005 (14.00 Hours)

(iii) Date of Opening of Technical Bids : 8.8.2005 (1 5.00 Hours)

(iv) Indicative Date of Opening of Financial Bids : 22.8.2005 (15.00 Hours)

Cost of Tender Document

Part-A (Indian Paper/Card): Rs 5,000/-

Part – B (Imported Paper/Card): Rs 2,000/-

2 NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES Dr. K.S. Krishnan Marg (Near Pusa Gate), New Delhi - 110 012

Bid/Tender Document No. …………………

Date of Issue ……………….

Name of the Firm: ...... ……………………… ...... … ......

Important Notice

An incomplete offer and/or late bid is liable to be ignored. To aid the bidders in submitting complete offers, a checklist is included in the bid document (Annexure -- 0). The bidders must fill this and submit along with their offer in their own interest.

CONTENTS

INVITATION FOR THE BIDS/TENDERS 4

3 INTRODUCTION 5

INSTRUCTIONS TO BIDDERS/TENDERERS 6

ANNEXURE – 0 Check List for Bid/Tender Submission 13

ANNEXURE – 1 (Part-A; Part-B) Details of Printing Paper Required 14

ANNEXURE – 2 (Part-A; Part-B) Schedule to Tender 16

ANNEXURE – 3 General Terms & Conditions 18

ANNEXURE – 4 Tender Form (Technical Bid) 26

ANNEXURE – 5 Important Instructions to Tenderers 29

ANNEXURE – 6 (Part-A; Part-B) Earnest Money Deposit Details 30

ANNEXURE - 7 Proforma for Bank Guarantee for Performance Security 32

ANNEXURE – 8 Bid/Tender Form (Financial Bid) 33

ANNEXURE – 9 Financial Bid Analysis 35

ANNEXURE – 10 Statement of Financial Deviations 36

ANNEXURE – 11 Bid Security Form (EMD) 37

4 1. INVITATION FOR THE BIDS/TENDERS

Supply of Printing Papers

1.1 Sealed bids in three envelops, viz., Technical Bid, Financial Bid and Earnest Money Deposit (EMD), valid for 90 days are invited from the reputed Printing Paper Mills manufacturing high quality maplitho paper and the high quality art paper/card for the supply of various types of indigenous printing papers and from authorized distributors/dealers/importers for imported art card/paper, required by NISCAIR for the printing of their journals, books and magazines. All the respective contents, i.e. Technical Bid, Financial Bid and Earnest Money Deposit, should be submitted in three different envelopes duly sealed and clearly marking the type of content, bidder’s name & address on the top of the sealed envelopes. 1.2 The details of the printing papers required are given in the Schedule attached as Annexure-1 The terms & conditions governing the contract are given in Annexure-3. Those who are willing and are in a position to quote for supply in accordance with the requirements stated in the schedule then submit your tender to this office on prescribed Tender Form attached as Annexure-4. Important instructions are given in Annexure-5. 1.3 Bids, complete in all respect and addressed to the Director, NISCAIR, should reach at the following address latest by ………….. hours on the due date & time.

NISCAIR Bookshop National Institute of Science Communication And Information Resources (CSIR) Dr K.S. Krishnan Marg (Near Pusa Gate), New Delhi-110 012 Ph : 25843182; Fax : 25847062/25849949

1.4 The Technical Bids will be opened in the Conference Hall of NISCAIR on the same day at …….. hours in the presence of bidders or their authorized representatives who choose to be present and whose EMD is found in order.

5 2. INTRODUCTION

2.1 Introduction

The National Institute of Science Communication And Information Resources (NISCAIR) is a constituent unit of the Council of Scientific & Industrial Research (CSIR). The R&D programmes being undertaken at NISCAIR are geared towards meeting the information needs of different segments of the society. Apart from bringing out a variety of scientific and technical publications and providing information services and training in science communication, NISCAIR undertakes consultancy work in designing, editing and publication of journals, books, reports, etc.

2.2 Scope of Work It is proposed to purchase indigenous printing papers costing around Rs 79 lakhs, directly from Indian Paper Mills, for the printing of various types of books and journals published by NISCAIR. Reputed Indian Paper Mills are, therefore, invited to submit their rates for the various types of printing papers required by NISCAIR in different sizes, as given in Schedule (Annexure-2; Part-A). For imported printing papers, authorized Distributors/Dealers/Importers may submit their rates for different types of printing paper (costing around Rs 31 lakhs) required by NISCAIR in different sizes as given in Schedule (Annexure – 2; Part-B).

3. INSTRUCTIONS TO BIDDERS/TENDERERS

3.1 Eligible Bidders

6 This invitation for bids is open to (i) Manufacturers of indigenous Printing Paper, having sufficient requisite facilities and production capacity of at least 30,000 (Thirty thousand) MT per annum for Maplitho and 8,000 (Eight thousand) MT per annum for Indian art paper (Annexure-I; Part-A); and (ii) Authorized distributors/dealers/importers, who have supplied imported printing paper/art card worth more than Rs 40 lakhs to government departments/autonomous bodies/public sector undertakings in a financial year (Annexure-I; Part-B). 3.2 Cost of Bidding The bidder shall bear all costs associated with the preparation and submission of its bid. NISCAIR will in no case be responsible or liable for these costs, regardless of the conduct or the outcome of the bidding process.

3.3 The Bidding Documents

3.3.1 The services required, bidding procedures and contract terms are prescribed in the bidding documents. In addition to the invitation for bids, the bidding documents include: a) Instructions to bidders/tenderers b) Schedule to tender and specifications/sizes of paper required c) General terms & conditions of contract d) Contract form e) Tender/ bid form f) Important instructions to tenderers 3.3.2 The bidder is expected to examine all instructions, forms, terms and conditions, specifications, schedule to Tender, and other documents before quoting. Failure to furnish all information required or submission of bid not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and may result in rejection of its bid.

3.4 Preparation of Bids

3.4.1 Technical and Financial Bids: The bids are to be submitted in three parts in separate sealed envelopes (a) Technical Bid (b) Financial Bid (c) Earnest Money Deposit (EMD) as per Annexure – 6 (Part-A; Part-B). If the EMD is not received or is not in order, the technical bid will not be opened.

3.4.2 Technical Bid The Technical bid prepared by the bidder shall be provided in the following Model Response

7 Format:

Model Response Outline (a) Standing of Bidder—For indigenous printing papers: Production capacity of at least 30,000 (Thirty thousand) MT per annum for Maplitho and 8,000 (Eight thousand) MT per annum for Indian art paper (copy of the production capacity certificate(s) from the Excise Department may be enclosed). For imported art card/paper: Authorized distributors/dealers/importers (copy of the certificates of distributorship/dealership/ authorization to import paper) who have supplied imported printing paper/art card worth more than Rs 40 lakhs to government departments/autonomous bodies/public sector undertakings (proof may be enclosed) in a financial year. (b) Paper manufactured from virgin pulp based on wood and of the best quality and workmanship (certificate from the mill in this regard should be enclosed). (c) List of other Govt. Departments/Autonomous Bodies/Public Sector units for which the bidder is supplying/have supplied printing paper or having the similar type of contracts and a certificate regarding the satisfactory performance of the contract. (d) Copy of the audited balance sheet of the vendor for the previous year indicating the turnover. (e) Documentation establishing bidders capabilities and qualifications to satisfy NISCAIR that the bidder will assume the total responsibility for the satisfactory execution of the contract. (f) Level of agreement with the proposed terms and conditions. (g) Sales Tax Regn. No. (h) Importer’s Regn. No./Authorization to import/distributorship/dealership (i) PAN No. 3.4.3 Financial Bid The financial bid shall indicate the unit price for each and every item indicated in the specifications. (i) The bidders must quote their rates strictly as per Tender Annexure 2; Part-A for Indian printing paper and as per Annexure 2; Part-B for Imported Art Card/Paper, in separate envelopes. (ii) The prices quoted must be net per unit as shown in the Schedule and must include all charges for delivery at the Godowns of NISCAIR at Delhi or at any Press nominated by NISCAIR at Delhi/Noida/Ghaziabad/Faridabad. (iii) The rate must be stated for each item separately both in words and figures. If there is discrepancy between the price quoted in word and figures the price whichever is the higher of the two will be treated as the bid price. Article I. The price quoted by the tenderers should be exclusive of Sales Tax; the Sales Tax should be quoted separately.

(v) The prices once accepted by NISCAIR shall remain valid till the successful execution of the order and till supplies are fully effected and accepted or 6 months from the date of acceptance of tender whichever is later. NISCAIR shall not entertain any increase in the rates during the period. However, in the event there is a reduction or increase in Government levy/duties during the period of

8 execution of the order, the rates shall be suitably adjusted with effect from the date notifying the said reduction or increase in the Government levy/excise duty. (vi) Rates should be valid at least for 90 days from the date of opening of the technical bids.

3.4.4 Terms of Delivery The delivery of STORE is required by the date(s) as specified in the Schedule to the Tender. However, if it is not possible for the successful tenderer to effect delivery by the date(s), the mills/tenderer should specify the date by which it can guarantee delivery.

3.4.5 Samples Five (5) full sheets in size 23²×36²/30×40 (folded) or in the size as required in Annexure-I, as samples of each variety of STORE ITEMS quoted for, should be sent along with the tender duly stamped and signed indicating the size, GSM, name of the manufacturer, name of the tenderer, etc. including (a) The Mill’s/Distributor’s/Dealer’s/Importer’s name and address; (b) Tender No.; (c) Part No. (Group No.) against which the tender is submitted; and (d) Any other description; if necessary. written clearly on them.

3.5 Submission of Bids 3.5.1 Sealing and Marking of Bids (a) The bids shall be submitted in three separate sealed covers which shall be marked as “Technical Bid”, “Financial Bid” and “Earnest Money Deposit (EMD)”. (b) The outer envelope containing Technical Bid, Financial Bid, and EMD shall be addressed to The DIRECTOR, NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES, Dr K.S. Krishnan Marg, New Delhi - 110 012. (c) The outer and inner envelopes shall indicate the name and address of the bidder to enable the bid to be returned unopened in case it is declared late. (d) Telex, cable or facsimile bids will be rejected.

3.5.2 Deadline for Submission of Bids (a) Bids must be received by NISCAIR at the address given in Section - I not later than the time and date specified on the cover page. In the event of the specified date for the submission of bids being declared a holiday for NISCAIR, the bids will be received up to the appointed time on the next

9 working day. (b) The Director, NISCAIR may, at his discretion extend this deadline for submission of bids by amending the bid documents, in which case all rights and obligations of NISCAIR and bidders previously subject to the deadline will thereafter be subject to the deadline as extended.

3.5.3 Late Bids Any bid received by NISCAIR after the deadline for submission of bids prescribed by the NISCAIR will be rejected and/or returned unopened to the bidder.

3.6 Bid Opening and Evaluation 3.6.1 Opening of Technical Bids NISCAIR will open all technical bids in the first instance if the EMD is submitted as per requirement in the presence of bidders’ representatives, who choose to attend, at the time, on the date and at the place specified in the ‘Invitation for Bids’. The bidder or bidders’ representatives present there shall sign a register evidencing their attendance.

3.6.2 Clarification of Bids (a) During evaluation of the bids, NISCAIR may, at its discretion, ask the Bidder for clarification of its bid. The request for clarification and the response shall be in writing and no change in price or substance of the bid shall be sought, offered or permitted.

(b) No Bidder shall contact NISCAIR on any matter relating to its bid from the time of the bid opening to the time the contract is awarded. If the Bidder wishes to bring additional information to the notice of NISCAIR, it should be done in writing.

(c) Any effort by a Bidder to influence NISCAIR in its decisions on bid evaluation, bid comparison or contract award decisions may result in rejection of the Bidder’s bid.

3.6.3 Evaluation of Technical Bid (a) Prior to the detailed technical evaluation, NISCAIR will determine the substantial responsiveness of each bid to the Bidding Documents pursuant to Clause 3.4.2. For purpose of this Clause, a substantially responsive bid is one, which conforms to all the terms and conditions of the Bidding Documents without material deviations. (b) A bid determined as not substantially responsive will be rejected by NISCAIR and may not subsequently be made responsive by the Bidder by correction of the non-conformity. (c) The Technical Bid evaluation will be done on the basis of Clause 3.8.

3.6.4 The bidders short-listed by NISCAIR based on evaluation of their technical bids may be called for detailed discussions with a team selected by NISCAIR for the purpose, at a specified date, time and venue, if needed.

10 3.6.5 Opening of Financial Bids (a) NISCAIR will open the Financial Bids of only those bidders who have been found to be technically qualified for the supply of printing paper, pursuant to Clause 3.6.3. (b) The Financial Bids of the technically qualified bidders shall be opened in the presence of their representatives, who choose to be present, on a specified date, time and venue.

3.6.6 Evaluation and Comparison of Bids (a) Arithmetical errors will be rectified on the following basis: If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected. If the Vendor does not accept the correction of errors, its bid will be rejected. If there is a discrepancy between words and figures, whichever is the higher of the two will be treated as the bid price. (b) Bidders shall state their bid price for the payment schedule outlined in the Clause12 (Annexure–3). Bids will be evaluated on the basis of this base price. Bidders are, however, permitted to state an alternative payment schedule and indicate the reduction in bid price they wish to offer for such alternative payment schedule. NISCAIR may consider the alternative payment schedule offered by the selected Bidder but it may not be binding on NISCAIR.

3.7 Award of Contract 3.7.1 Award Criteria Subject to Clause 3.7.4, NISCAIR will award the Contract to the successful Bidder whose bid has been determined to be substantially responsive and has been determined as the best evaluated bid provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily.

3.7.2 NISCAIR’s Right to accept any Bid and to Reject any or all Bids NISCAIR reserves the right to accept or reject any bid in part or full, and to annul the bidding process and reject all bids at any time prior to award of Contract, without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for NISCAIR’s action.

3.7.3 Notification of Award (a) Prior to the expiry of the period of bids validity, NISCAIR will notify the successful Bidder in writing by letter or by fax, to be confirmed in writing by speed post or hand delivered letter, that its bid has been accepted. (b) The notification of Award will constitute the formation of the Contract.

3.7.4 Signing of Contract At the same time as NISCAIR notifies the successful Bidder that its bid has been accepted, NISCAIR will send the Bidder the Contract.

11 3.7.5 Performance Security (a) The Vendor should furnish performance security to NISCAIR for an amount equivalent to 10% of the order amount in accordance with the conditions of contract in the Performance Security Form prescribed by NISCAIR (Annexure-7) or another form acceptable to NISCAIR in the form of bank guarantee, valid for 6 months from the date of the purchase order. (a) Failure of the successful Bidder to comply with the requirement of Clause 3.7.4 or Clause 3.7.5(a) shall constitute sufficient grounds for the annulment of the award in which event NISCAIR may make the award to the next evaluated bidder or call for new bids and forfeiture of the EMD.

3.7.6 Corrupt or Fraudulent Practices

(a) Vendors shall observe the highest standard of ethics during the procurement and execution of the contract. (b) NISCAIR will reject a proposal for award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question. (b) NISCAIR will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for this bid, or in executing the contract.

3.7.7 Miscellaneous (a) It will be imperative on each bidder to fully acquaint itself of all the local conditions and factors, which would have effect on the performance of the contract. (b) During the validity of this bid or during the extended period, if any, if the bidder provides the same or equivalent services to any other Department/Organization in India at a price lower than the price fixed for NISCAIR, the bidder shall automatically pass on the benefits to NISCAIR.

3.8 Factors Affecting the Award of Contract (a) The bidder should have its own Contract support facilities. The support facilities should be fully owned and managed by the bidder. (b) Conformity with the Request for Bid/Tender required and conditions. (c) The assessment based on the response to Model Response Outline. (d) The assessment of the capability of the bidder to meet the terms and conditions.

(e) (i) For indigenous printing paper, production capacity of atleast 30,000 (Thirty thousand) MT per annum for Maplitho and 8,000 (Eight thousand) MT per annum for Indian art paper. (ii) For imported art card/paper, orders for supply worth Rs 40 lakhs to government departments/autonomous bodies/public sector undertakings, etc. in a financial year.

12 (e) Paper manufactured from virgin pulp based on wood and of the best quality and workmanship (certificate from the mill in this regard should be enclosed). (f) Quality of printing paper, viz. uniform formation, even finish, free from specks, holes and other blemishes. The paper should be fluff free & pick free and white in single shade. The coating of art paper should be uniform and of excellent quality without blackness and picking.

ANNEXURE - 0

13 Check List for Bid/Tender Submission

The following check-list must be filled in and submitted with the Technical Bid/Tender document:

Technical Bid

1. Has the bid document been issued to you? Yes/No 2. Have you attached the bid/tender form (Technical Bid) as shown in Annexure-4 Yes/No 3. Have you signed and attached Annexure – 3. Yes/No 4. Have you attached a copy of the last audited balance sheet? Yes/No 5. Have you attached copies of relevant work orders from Govt. Deptt. ? Yes/No 6. Have you attached (i) a copy of authorization of distributorship/dealership/ Yes/No license to import paper, and also (ii) proof of your turnover in a financial year (Applicable to tenderers of imported art paper/art card) 7 Have you attached the details about the production capacity of your paper mill Yes/No (Applicable to tenderers of indigenous paper) 8 Have you attached a certificate from the mill stating that the paper is Yes/No manufactured from the virgin pulp based on wood (Applicable to tenderers of indigenous paper)

a. Earnest Money Deposit

8. Have you attached EMD details [Annexure – 6]? Yes/No

Financial Bid

9. Have you attached the Schedule to Tender (Financial Bid) Annexure - 2? Yes/No 10. Have you attached the bid/tender form in the format shown in Annexure – 8? Yes/No 11. Have you attached Financial Bid Analysis [Annexure- 9]? Yes/No

14 ANNEXURE - 1

Details of Printing Paper Required

Part-A

Sl No. Type of Paper & Specifications Qty (tentative)

Group-I 1. Maplitho Printing Paper (white, surface sized) Bulk 1.2-1.25, Brightness(ISO) 78-80, Smoothness 200(max), Opacity 80 (min), Cobb 20 (min), pH 5.5-7, Breaking Length: MD 4000-5000, CD 2000-3000]

(a) Sheets or Reels 39.99 MT (2272 Reams) Reel 86cm (70 gsm) Ream (Size: 58.5x86 cm/ 17.6 kg Group-II 2. Maplitho/Offset Printing Paper (white, surface sized, highbright) [Same as in '1' above except for Brightness (84 min.)]

(a) 58.5x91cm/18.6kg (23x36/70 gsm) 4.0 MT (215 Reams) (b) 58.5x91cm/21.3kg (23"x36"/80 gsm) 17.04 MT (800 Reams) Group-III 3. Indian Art Paper (Glossy) [Gloss 555, Bulk 0.850.05, Brightness (ISO) 82 2, Smoothness (Gurley) 35050, Stiffness 175 (min), Burst factor 16 2, Cobb 24  2, pH 6-8, Wax pick 6A clear]

(a) 58.5x86cm/22.6kg (23"x34"/90 gsm 27.24 MT (1200 Reams) (b) 58.5x91cm/24kg (23"x36"/90 gsm) 1.20 MT (50 Reams) (c) 58.5x 91cm/29.3kg (23"x36"/110 gsm) 11.72 MT (400 Reams) (d) 58.5x91cm/34.6kg (23"x36"/130 gsm) 3.46 MT (100 Reams) 4. Indian Art Card (Gloss) (150 sheets in a Pkt) [Gloss 555, Bulk 0.90.05, Burst Factor 162, Brightness(ISO) 822, Smoothness: (Gurley) 300+50, Stiffness: Taper 20/10, Clark 28020, Cobb 24  2, pH 6-7, Wax pick 6 A clear ]

(a) 58.5x91cm/17.6kg (23"x36"/220 gsm) 2.64 MT (150 Packets) Group-IV 5. Indian Art Paper (Mat Finish ) [Gloss 305, Bulk 0.78-0.80, Brightness (ISO) 84 2, Smoothness (Gurley) 350 50, Stiffness 175 (min), Burst factor 16 2, Cobb 30  2, pH 6-8, Wax pick 7A clear]

(a) 58.5x91cm/26.6kg (23"x36"/100 gsm) 71.82 MT (2700 Reams)

(Contd)

15 Part-B (Imported Art Paper/Card)

6. Imported Art Paper (Gloss and Matt): (Best Quality) (a) 58.5x91cm/34.6kg (23"x36"/130 gsm) Gloss 17.30 MT (500 Reams) (b) 58.5x91cm/34.6kg (23”x36”/130 gsm) Matt 3.46 MT (100 Reams) (c) 58.5x91cm/26.6kg (23”x36”/100 gsm) Matt 18.62 MT (700 Reams) 7. Imported Art Card (Gloss) (100 sheets in a Pkt): (Best Quality) (a) 58.5x91cm/12.0kg(23"x36"/225 gsm) 14.40 MT (1200 pkts) (b) 58.5x91cm/16.0kg(23"x36"/300 gsm) 1.60 MT (100 pkts)

Note: (1) The quantities may be increased or decreased by about 30% of a Group at the time of placing order. (2) The imported art card/paper should be supplied in original packing Delivery: The delivery of paper shall be effected at the godown of NISCAIR free of all delivery charges and within the stipulated time and as may be elucidated batch by batch in the confirmed order.

Signature……………………….. Date…………………………….. Address………………………… SEAL

16 ANNEXURE - 2 Details of Printing Paper Required (Schedule to Tender)

Quote Your Rates for the Following Part-A (groupwise) and/or Part-B Part-A

Sl No. Type of Paper & Specifications Qty (tentative) Rupees in figures and words Rate per kg Total amount

Group-I 1. Maplitho Printing Paper (white, surface sized) Bulk 1.2-1.25, Brightness(ISO) 78-80, Smoothness 200(max), Opacity 80 (min), Cobb 20 (min), pH 5.5-7, Breaking Length: MD 4000-5000, CD 2000-3000]

(a) Sheets or Reels 39.99 MT Reel 86cm (70 gsm) (2272 Reams) Ream (Size: 58.5x86 cm/ 17.6 kg Group-II 2. Maplitho/Offset Printing Paper (white, surface sized, highbright) [Same as in '1' above except for Brightness (84 min.)]

(a) 58.5x91cm/18.6kg (23x36/70 gsm) 4.0 MT (215 Reams) (b) 58.5x91cm/21.3kg (23"x36"/80 gsm) 17.04 MT (800 Reams) Group-III 3. Indian Art Paper (Glossy) [Gloss 555, Bulk 0.850.05, Brightness (ISO) 82 2, Smoothness (Gurley) 35050, Stiffness 175 (min), Burst factor 16 2, Cobb 24  2, pH 6-8, Wax pick 6A clear]

(a) 58.5x86cm/22.6kg (23"x34"/90 gsm 27.24 MT (1200 Reams) (b) 58.5x91cm/24kg (23"x36"/90 gsm) 1.20 MT (50 Reams) (c) 58.5x 91cm/29.3kg (23"x36"/110 gsm) 11.72 MT (400 Reams) (d) 58.5x91cm/34.6kg (23"x36"/130 gsm) 3.46 MT (100 Reams) 4. Indian Art Card (Gloss) (150 sheets in a Pkt) [Gloss 555, Bulk 0.90.05, Burst Factor 162, Brightness(ISO) 822, Smoothness: (Gurley) 300+50, Stiffness: Taper 20/10, Clark 28020, Cobb 24  2, pH 6-7, Wax pick 6 A clear ]

(a) 58.5x91cm/17.6kg (23"x36"/220 gsm) 2.64 MT (150 Packets) (Contd)

17 Sl No. Type of Paper & Specifications Qty (tentative) Rupees in figures and words Rate per kg Total amount

Group-IV 5. Indian Art Paper (Mat Finish ) [Gloss 305, Bulk 0.78-0.80, Brightness (ISO) 84 2, Smoothness (Gurley) 350 50, Stiffness 175 (min), Burst factor 16 2, Cobb 30  2, pH 6-8, Wax pick 7A clear]

(a) 58.5x91cm/26.6kg (23"x36"/100 gsm) 71.82 MT (2700 Reams)

Part-B (Imported Art Paper/Card)

6. Imported Art Paper (Gloss and Matt): (Best Quality) (a) 58.5x91cm/34.6kg (23"x36"/130 gsm) Gloss 17.30 MT (500 Reams) (b) 58.5x91cm/34.6kg (23”x36”/130 gsm) Matt 3.46 MT (100 Reams) (c) 58.5x91cm/26.6kg (23”x36”/100 gsm) Matt 18.62 MT (700 Reams) 7. Imported Art Card (Gloss) (100 sheets in a Pkt): (Best Quality) (a) 58.5x91cm/12.0kg(23"x36"/225 gsm) 14.40 MT (1200 pkts) (b) 58.5x91cm/16.0kg(23"x36"/300 gsm) 1.60 MT (100 pkts)

Note: (1) The quantities may be increased or decreased by about 30% of a Group at the time of placing order. (2) The bidder should ensure the supply of all sizes of paper and the tentative quantities as mentioned. The lowest bidder will be decided by considering the rates Groupwise. (3) The imported art card/paper should be supplied in original packing. (4) The rate shall be inclusive of Excise Duty, cartage and other charges, if any. Only Sales tax shall be applicable extra @………………... Delivery: The delivery of paper shall be effected at the godown of NISCAIR free of all delivery charges. Signature……………………….. Date…………………………….. Address………………………… SEAL

18 Annexure - 3

GENERAL TERMS & CONDITIONS TO THE TENDER AS PER SCHEDULE ATTACHED

Definitions and Interpretation In this contract, the following terms shall be interpreted as indicated:

(i) “The Contract” means the agreement entered into between NISCAIR and the Vendor as recorded in the Contract Form signed by the parties, including all the attachments and appendices thereto and all documents incorporated by reference therein.

(ii) “The Contract Price” means the price payable to the Vendor under the Contract for the full and proper performance of its contractual obligations. (iii) “NISCAIR” means the organization intending to purchase Printing paper. It means and includes an officer who is authorised on behalf of the Director, NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES, Dr K.S. Krishnan Marg (Near Pusa Gate), New Delhi 110 012. (iv) “The Vendor” means the firms providing the desired services under this Contract. (v) “The Site” means the NISCAIR Campus. (vi) “Day” means calendar day. (vii) “STORES” means the items of printing paper.

1. GENERAL CONDITIONS APPLICABLE TO CONTRACT

(a) PARTIES The parties to the contract are Contractor which means the person with whom the contract is made and includes his heirs/executors/administrators and permitted assignees as the case may be and NISCAIR, hereinafter referred to as Purchaser.

(b) ADDRESS OF THE CONTRACTOR AND NOTICES AND COMMUNICATIONS ON BEHALF OF THE PURCHASER

19 (i) For all purposes of the contract, including arbitration thereunder, the address of the Contractor mentioned in the tender shall be the address to which all communications addressed to the Contractor shall be sent, unless the Contractor has notified a change by a separate letter containing no other communication and sent by registered post, acknowledgement due, to the

Director, NISCAIR, Dr K.S. Krishnan Marg (Near Pusa Gate), New Delhi-110 012. The Contractor shall be solely responsible for the consequences of any omission to notify a change of address in the manner aforesaid. (ii) Any communication or notice on behalf of the Purchaser in relation to the contract may be issued to the contractor by the Director or any other officer authorised by him on his behalf and all such communications and notices may be served on the Contractor either by Registered Post or under Certificate of Posting or by ordinary post or by hand delivery at the option of such officer.

2. AUTHORITY OF THE DIRECTOR For all purposes of the contract, the Director, NISCAIR, shall be entitled to exercise all the rights and powers of the Purchaser.

3. RESPONSIBILITY OF THE CONTRACTOR FOR EXECUTING THE CONTRACT (i) Risk in respect of supplies of ITEMS OF PAPER is notified in the Schedule to Tender, hereinafter called as STORES, for all purposes under this contract: The Contractor shall perform the contract in all respects in accordance with the terms and conditions thereof. The STORES and every constituent part thereof, whether in the possession or control of the Contractor, his agents or servants or a carrier or in the joint possession of the Contractor and the Purchaser, his agent or servants shall remain in every respect at the risk of the Contract until their actual delivery to the Purchaser at the stipulated place or destination on where so provided in acceptance of tender until their delivery to a subordinate office of the NISCAIR. The Contractor shall be responsible for all loss, destruction, damage or deterioration of or to the Stores from any cause whatsoever while the Stores after their approval are awaiting despatch of delivery or are in the course of transit from the contractor to the Purchaser, or as the case may be to any of its subordinate offices. The Contractor shall alone be entitled and responsible to make claims against a railway administration or other carrier in respect of non-delivery, short delivery mid-delivery, loss, destruction, damage or deterioration of the goods entrusted to such carrier by the Contractor for transmission to the consignee or the interim consignee as the case may be.

(ii) Purchaser’s Right of Rejection It shall be lawful for the Purchaser to reject the STORES or any part, portion of consignment thereof within reasonable time after actual delivery thereof to him at the place of destination specified in the Schedule if such STORES or part, portion of consignment thereof is not in all respects in conformity with the terms and conditions of the contract, quality and the prescribed specifications.

(iii) Subletting and Assignment

20 The Contractor shall not save with the previous consent, in writing , of the Director, NISCAIR subject transfer or assign the contract or any part thereof, interest therein or benefit or advantage thereof in any manner whatsoever.

(iv) Changes in Firm

(a) Where the Contractor is partnership firm, a new partner shall not be introduced in the firm except with the previous consent in writing of the Director, NISCAIR, which may be granted only upon execution of a written undertaking by the new partner to perform the contract and accept all liability incurred by the firm under the contract prior to the date of such undertaking. (b) On the death or retirement of any partner of the Contractor firm before complete performance of the contract, the Director, NISCAIR, may at his option, cancel the contract and in such case the Contractor shall have no claim whatsoever to compensation against the Purchaser. (c) If the contract is not cancelled as provided in sub-clause (b) above notwithstanding the retirement of a partner from the firm he shall continue to be liable under the contract for acts of the firm until a copy of the public notice given by him under Section 32 of the Partnership Act has been sent by him to the Director, NISCAIR, by Regd. Post, acknowledgement due.

(iv) Consequence of Breach

(a) Should the Contractor or partner in the Contractor firm commits breach of either of the conditions (iii) or (iv) (a) of this sub-clause, it shall be lawful for the Director, NISCAIR, to cancel the contract and purchase or authorise the purchase of the STORES at the risk and cost of the Contractor and in that event the provisions of Clause 7 shall apply as far as applicable. (b) The decision of the Director, NISCAIR, as to any matter of thing concerning or arising out of this sub-clause or on any question whether the Contractor or any partner of the Contractor firm has committed shall be final and binding on the Contractor.

4. QUOTING OF THE RATES BY CONTRACTOR (ii) Bidders must quote their rates strictly as per tender Annexure 2; Part-A for Indian Printing Papers and as per Annexure 2; Part-B for Imported Art Card/Paper.

(ii) The rates quoted shall be inclusive of excise duty and other charges, if any. Only Sales Tax shall be applicable extra, the percentage of which shall be indicated clearly in the Tender. (iii) The price quoted by the Contractor should not be higher than the controlled price fixed by law, if any, for the STORES or where there is no controlled price, save for special reasons stated in the tender shall not be higher than the price usually charged by the contractor for STORES of the same nature, class or description to a private purchaser.

21 (iii) The price charged for the STORES supplied under the contract by the Contractor shall in no event exceed the lowest price at which the Contractor sells the STORES of identical description to any other person during the period till performance of all supply orders placed during the currency of the contract is completed. If at any time during the period the Contractor reduces the sale price of such STORES or sells such STORES to any other person

including his dealers at a price lower than the price chargeable under the contract, he shall forthwith notify such reduction or sale to the Director, NISCAIR and the price payable under the contract for these items of STORES supplied after the date of coming into force of such reduction or sale shall stand correspondingly reduced. (v) If it is discovered that the Contractor has contravened the above condition, then without prejudice to any other action which might be taken against him, it shall be lawful for the Director, NISCAIR (a) to revise the price at any stage so as to bring it in conformity with sub-clause (i) above, or (b) to terminate the contract and purchase the items of STORES at the risk and cost of the Contractor and in that event the provisions of Clause 7 shall, as far as possible, be applicable.

5. SPECIFICATIONS, etc. The items of paper listed in the Schedule shall be manufactured from virgin pulp based on wood and of the best quality and workmanship. The Contractor shall supply the paper listed in the Schedule in accordance with the specifications prescribed unless any deviation has been expressly specified in acceptance of the tender.

6. DELIVERY (i) The Contractor shall deliver the items of paper notified in the schedule in accordance with the conditions of the contract at the time/times and at the place/places and in the manner specified in the Schedule. The Contractor shall comply with the instructions that the Director, NISCAIR, or an officer authorised by him, may from time to time give regarding their safe transit. (ii) The delivery of STORES shall be effected at the godowns of the NISCAIR free of all delivery charges and within the stipulated time and as may be elucidated batch by batch in the confirmed order. No extension of time for delivery of STORES shall normally be accorded. However, in exceptional cases the Director, NISCAIR may accord extension of time when the delay in delivery is due to reasons beyond the control of the supplier. A penalty not exceeding 0.5% of order value per day for each day of default may be imposed, subject to a maximum of 10% of value of order, if the stores are not supplied within the specified time for delivery extended delivery period.

(iii) Passing property: Property in the STORES shall not pass to the purchaser unless and until the STOCKS have been delivered in accordance with the conditions of the contract, in cases where local delivery or free delivery at the specified destination is stipulated or in any other case the Contractor has obtained the railway receipt, consignment note, or the bill of lading, warehouse certificate as the case may be, in accordance with the terms of the contract. (iv) Time and date of delivery - the essence of the contract: The time for and the date of delivery of the STORES stipulated in the schedule shall be deemed to be of the essence of the contract and delivery must be completed not later than the date (s) specified.

22 . FAILURE AND TERMINATION If the Contractor fails to deliver the STORES or any instalment thereof within the period fixed for such delivery in the schedule or at any time repudiates the contract before the expiry of such period, the Director, NISCAIR may, without prejudice to the right of the purchaser, recover damages for breach of the contract as under: (i) Purchase or authorise the purchase elsewhere without notice to the Contractor, on the account and at the risk of the Contractor of STORES not so delivered or others of a similar description where STORES exactly complying with particulars are not, in the opinion of the Director, NISCAIR which shall be final, readily procurable without concealing the contract in respect of the installments not yet due for delivery, or (ii) Cancel the contract or a portion thereof and if so desired purchase or authorise the purchase of the STORES not so delivered for others of a similar description where the items of paper exactly complying with particulars are not in the opinion of the Director, NISCAIR which shall be final readily procurable at the risk and cost of the Contractor. (iii) Where action is taken under sub-clause (i) or sub-clause (ii) above, the Contractor shall be liable for any loss which the Purchaser may sustain on that account provided the purchase or, if there is an agreement to purchaser, such agreement is made in case of failure to deliver the stores within the period fixed for such delivery in the schedule within six months from the date of such failure and in case of repudiation of the contract before the expiry of the aforesaid period of delivery within six months from the date of cancellation of the contract. (iv) The contractors shall not be entitled to any gain on such purchase and the manner and method of such purchase shall be at the entire discretion of the Director, NISCAIR, it shall not be necessary for the Purchaser to have a notice of such purchase on the Contractor. (v) In case contractor fails to supply the required goods in the specified period, his Earnest Money will be forfeited.

8. INSPECTION AND REJECTION

(i) Consequence of rejection: If in the event stores are rejected by the Purchase at the destination and the Contractor fails to make satisfactory supplies within the stipulated period of delivery, the Director, NISCAIR shall be at liberty to: (a) Allow the Contractor to resubmit the Stores in replacement of those rejected, within a specified time, the Contractor bearing the cost of freight if any on such replacement without being entitled to any extra payment on that account, or (b) Purchase or authorise the purchase of quantity of Stores rejected or others of a similar description when the store exactly complying with particulars are not in the opinion of the Director, NISCAIR which shall be final, readily available without notice to the Contractor at his risk and cost and without

23 effecting the Contractor’s liability as regards the supply of any further instalment due under the contract, or

(c) Cancel the contract and purchase or authorise the purchase of the stores of a similar description when the stores exactly complying with particulars are not in opinion of the

24 Director, which shall be final, readily available at the risk and cost of the Contractor. In the event of action being taken under sub-clause (a) above or this sub-clause the provisions of Clause 7 shall apply as far as applicable.

(ii) The Purchaser’s decision as regards the rejection shall be final and binding on the Contractor. (iii) Where under a contract the price payable is fixed on f.o.r. station of despatch basis, the Contractor shall, if the Stores are rejected at destination by the consignee, be liable in addition to his other liabilities to reimburse to the Purchase the freight paid by the Purchaser. (iv) The specifications of all items of paper mentioned in the schedule shall conform to prescribed Standards. The Contractor shall, therefore, ensure delivery of the items of paper quoted for as per the prescribed Standards to prevent rejections. The acceptance or rejection of the paper with regard to substance (GSM) and size shall also come within the tolerance limits prescribed by BIS. Toleance of 2.5% for maplitho/coated paper and 5% for coated board/card shall be allowed. Release of payments shall be subject to the satisfactory acceptance of the paper or lab test and findings thereof being accepted as satisfactory. (v) Notification of results of Inspection: Unless otherwise provided in the specification or Schedule, the examination of the Stores will be made as soon as practicable after the same have been submitted for inspection, and the results of the examination will be notified to the Contractor. (vi) Discretion to send the paper for laboratory testing shall be vested with the Director, NISCAIR when and where found necessary and the decision thereof shall be final and binding on the Contractor. (vii) Marking of Stores Items: The Contractor shall if so required at his own expense mark or permit the Inspector to mark all the approved stores with a recognised government or purchaser’s mark. The stores which cannot be so marked shall, if so required by the Purchasers’, be packed in suitable packages or cases each of which shall be sealed and marked with such mark. (vi)Removal or Rejection: Any Stores submitted for inspection at a place other than the premises of Contractor and rejected shall be removed by the contractor subject to as hereinafter provided within fourteen days of the date of receipt of intimation of such rejection. If it is provided that letter containing such intimation is addressed and posted to him at the address mentioned in the Schedule it will be deemed to have been served on the Contract at the time when such letter would in the course of ordinary post reach the Contractor.

9. RECOVERY OF DUES Whenever any claim for the payment of a sum of money arising out of or under the contract against the Contractor, the Purchaser shall be entitled to recover such sum by appropriating in whole or in part the security if any, deposited by the Contractor. In the event of the security has been taken from the Contractor, the entire sum recoverable shall be recovered by appropriating any sum then due or which at any time thereafter may become due the contractor under the contract or any other contract with the Purchaser or the

25 Government or any person contracting through the Director, NISCAIR, if such sum even be not sufficient to cover the full amount recoverable, the Contractor shall on demand pay to the Purchaser the balance remaining due. (ii) For the purpose of this clause, where the Contractor is a partnership firm, the Purchaser shall be entitled to recover such amount by appropriating in whole or in part any sum due to any partner of the firm whether in his individual capacity or otherwise.

10. LAW COVERING THE CONTRACT (i) This contract shall be governed by the Law of India for the time being in force.

(ii) Irrespective of the place of delivery, the place of performance or place of payment under the contract, the contract shall be deemed to have been made at the place from which the acceptance of tender has been issued.

(iii) Jurisdiction of Courts: The courts of the place from where the acceptance of tender has been issued shall alone have jurisdiction to decide any dispute arising out of or in respect of this contract. (iv) In the event of any disputes, differences, and questions arising out of or in anyway touching or concerning those present or the subject matter hereof or the respective right, duties, or liabilities of the parties under or in respect of this Tender (except those the decision whereof is otherwise herein provided for) shall be referred to an arbitrator to be appointed by the Director General, CSIR. The award of the Arbitration so appointed shall be final and binding on the parties. The provisions of the Arbitration Act 1940 or any statutory modification or enrolment thereof and the rules made thereunder for the time being in force shall apply to such arbitration. (v) Upon every and any such reference the assessment of the cost incidental to the reference and awards respectively shall be in discretion of the arbitrator. The venue of the arbitration shall be the place from which the acceptance of tender is issued.

11. INSOLVENCY AND BREACH OF CONTRACT

(i) The Director, NISCAIR, may at any time, by notice in writing summarily terminate the contract without compensation to the Contractor in any of the following events, that is to say:

(ii) If the Contractor being an individual or if a firm, any partner thereof, shall at any time, be adjudged or shall have a receiving order or order for administration of his estate made against him or shall take any proceeding for composition under any Insolvency Act for the time being infers or make any conveyance or assignment of his effects or enter into any arrangement of composition with his creditors or suspend payment or if the firm be dissolved under the Partnerships Act, or.

26 (iii) If the Contractor being a company is wound up voluntarily or by the order of a Court or a Receiver, Liquidator or Manager on behalf of the Debenture holder is appointed or circumstances shall have raised which entitled the Court or Debenture-holder to appoint a receiver, Liquidator or Manager, or, (iv) The Contractor commits any breach of the contract not herein specifically provided for: (v) Provided always that such determination shall not prejudice any right of action or remedy which shall have occurred or shall occur thereafter to the Purchaser and provided also the Contractor shall be liable to pay to the Purchaser for any extra expenditure he is thereby put to and the Contractor shall under no circumstances be entitled to any gain on re-purchase.

12. PAYMENT UNDER THE CONTRACT

(i) Unless otherwise agreed upon between the parties, no payment in advance shall be considered. (ii) Unless otherwise agreed upon between the parties, payment for delivery of the STORES will be made on submission of bills within working 15 days subject to inspection and finding the stores acceptable and in accordance with the instructions given in the Acceptance of Tender, by a crossed cheque of Syndicate Bank, Pusa Campus, New Delhi. (iii) Counter conditions by the tenderers for matters concerning payment of bills shall not be acceptable.

(1) Signature of Witness Signature with stamp of Tenderer

Name in Block Letters……………………………. Address………………………………………….. …………………………………………………… …………………………………………………… ……………………………………………………

(2) Signature of Witness Name in Block letters……………………………. Address………………………………………….. …………………………………………………… …………………………………………………… ……………………………………………………

27 Annexure – 4

TENDER FORM (Technical Bid) Tender No:…………………

Full name and address of the tenderer in addition to Post Box, if any, should be quoted in all communications to this office.

(a) Item/items quoted for: ………………….. Contractor’s Telegraphic Address

(b) Estimated value: Rs. ……………………. …………………………………..

(c) Earnest money accompanying the tender: .………………………………….

Rs……………………………….………….. ………………………………….

DD/No…………….dated………………… Telephone……………………… drawn on ………………………………….. Dated……………………………

From: ………………………………………………

………………………………………………

To The Director National Institute. of Science Communication And Information Resources (CSIR) Dr K.S. Krishnan Marg New Delhi-110 012

Dear Sir,

1. I/We hereby offer to supply the ITEMS OF PAPER as listed in the schedule to this tender hereto portion thereof as you may specify in the acceptance of Tender at the price given in the said Schedule and agree to hold this offer open for a period of 3 months from the date of opening of the tender. I/we shall be bound by a communication of acceptance issued by you.

28 2. I/We have understood the Instruction to Tenderers and Conditions of Contract in the form as given in the Annexures to the invitation to the tender and have thoroughly examined the specifications quoted in the Schedule hereto and am/are fully aware of the nature of the goods required and my/our offer is to supply the goods strictly in accordance with the specifications and requirements. 3. A crossed Bank Draft/Pay Order in your favour (Director, NISCAIR, New Delhi) for Rs…………. (Rupees…………………………only) as Earnest Money is enclosed. The Draft/Pay order is drawn on ………………………………… ………………………………………………..Bank. 4. The following have been added to and form part of this tender.

(a) (i) For Indian art paper: Certificate confirming current production capacity of the mill(s) whose product is being quoted for, together with the statement of production capacity of more than 30,000 MTs per annum for maplitho and 8000 MT per annum for Indian art paper during the last financial year as certified by the Excise Department.. (ii) For imported art card/paper, authorized distributors/dealers/importers (certificates of distributorship/dealership/authorization to import paper) who have supplied imported printing paper/art card worth more than Rs 40 lakhs to government departments/autonomous bodies/public sector undertakings, etc. (copy of supply orders/proofs may be enclosed) in a financial year. (b) Samples of paper items quoted for, as per instructions provided in the Tender. (c) Annexure 3 to this tender for STORE ITEMS containing the terms and conditions duly signed and stamped on each page, in token of our acceptance of the Terms and Conditions, and the General Instructions enclosed therewith. (d) Details of Income-tax PAN No. (e) Bid Form. (f) Copy of last audited balance sheet. (g) Any other enclosure. (Please give details)

5. If our bid is accepted, we will submit a bank guarantee for the sum equivalent to 10% of the order value for the due performance of the contract, in the form prescribed by NISCAIR (Annexure 7).

6. Certified that the bidder is: a sole proprietorship firm and the person signing the bid document is the sole proprietor/constituted attorney of the sole proprietor, or a partnership firm, and the person signing the bid document is a partner of the firm and he has authority to refer to arbitration disputes concerning the business of the partnership by virtue of the partnership agreement/by virtue of general power of attorney, or a company and the person signing the document is the constituted attorney.

29 (NOTE: Delete whatever is not applicable. All corrections/deletions should invariably be duly attested by the person authorised to sign the bid document)

7. We do hereby undertake, that, until a formal work order is prepared and executed, this bid, together with your written acceptance thereof and placement of letter of intent awarding the work order, shall constitute a binding contract between us.

Yours faithfully,

(Signature of Tenderer)

Address……………………….. ……………

…………………………………………..…..

Dated:………………………………….……

List of Enclosures:

………………………………………………

30 Annexure - 5

IMPORTANT INSTRUCTIONS TO TENDERERS

The following instructions and guidelines should be noted for strict compliance by the tenderers: 1. For indigenous printing paper: production capacity of at least 30,000 (Thirty thousand) MT per annum for Maplitho and 8,000 (Eight thousand) MT per annum for Indian art paper (copy of the production capacity certificate(s) from the Excise Department may be enclosed). For imported printing paper/art card: authorized distributors/dealers/importers (copy of the certificates of distributorship/dealership/ authorization to import paper) who have supplied imported printing paper/art card worth more than Rs 40 lakhs to government departments/autonomous bodies/public sector undertakings, etc. (copy of supply orders/proof may be enclosed) in a financial year may be enclosed. 2. Paper manufactured from virgin pulp based on wood and of the best quality and workmanship (certificate from the mill in this regard should be enclosed). 3. The tender documents should be purchased by the tenderer from the Director, NISCAIR, as per instructions contained in the tender document. The tenders furnished in any other manner may be treated invalid. 4. The tenders not submitted in the prescribed form and not accompanied with Earnest Money as per schedule and provisions made shall be disqualified. 5. The tenders conditional in nature and inconsistent with the terms and conditions of the contract shall be considered invalid. 6. The tender should accompany with FIVE (5) FULL SHEETS of paper AS SAMPLES in size 23²×36²/30×40 or in the size as required in Annexure - I as per specifications, for each item of paper in the Schedule quoted for, duly signed by the tenderer, giving complete nomenclature, name of the manufacturing mill and a corresponding test report showing conformity with the specifications mentioned in the tender documents. Non-compliance of this requirement shall render the tender invalid. 7. Any tender received after the deadline for submission of tenders shall stand disqualified and hence shall not be considered. 8. Tenderers are expected to examine carefully all instructions, conditions, specifications and schedule to the tender documents before quoting. Failure to comply with the terms and provisions of the tender documents will be at the tenderer’s risk. 9. The packing and physical properties of paper shall be in full conformity with the BIS specifications and also as given in Details of Printing Paper required (Annexure – 1). 10. All the items of paper shall be of uniform formation, evenly finished, generally free from specks, holes and other blemishes. The paper shall be fluff-free, pick free and white in single shade. Coating of the art paper/art card should be uniform and of excellent quality. 11. Tenderers are advised to ensure submission of lab-test reports in respect of supplies effected for each item of paper, as conducted with the R&D Laboratories attached to the respective mills, for reference and verification as and when found necessary.

31 ANNEXURE - 6

Earnest Money Deposit Details

Part-A

Sl No. Type of Paper & Specifications Qty (tentative) Earnest Money Deposited Group-I 1. Maplitho Printing Paper (white, surface sized) 39.99 MT Bulk 1.2-1.25, Brightness(ISO) 78-80, Smoothness (2272 Reams) 200(max), Opacity 80 (min), Cobb 20 (min), pH 5.5-7, Breaking Length: MD 4000-5000, CD 2000-3000]

(a) Sheets or Reels Rs 58,000/-. Reel 86cm (70 gsm) Ream (Size: 58.5x86 cm/ 17.6 kg Group-II 2. Maplitho/Offset Printing Paper (white, surface sized, highbright) [Same as in '1' above except for Brightness (84 min.)]

(a) 58.5x91cm/18.6kg (23x36/70 gsm) 4.0 MT (215 Reams)

(b) 58.5x91cm/21.3kg (23"x36"/80 gsm) 17.04 MT Rs 30,600/- (800 Reams) Group-III 3. Indian Art Paper (Glossy) [Gloss 555, Bulk 0.850.05, Brightness (ISO) 82 2, Smoothness (Gurley) 35050, Stiffness 175 (min), Burst factor 16 2, Cobb 24  2, pH 6-8, Wax pick 6A clear]

(a) 58.5x86cm/22.6kg (23"x34"/90 gsm 27.24 MT (1200 Reams) (b) 58.5x91cm/24kg (23"x36"/90 gsm) 1.20 MT (50 Reams) (c) 58.5x 91cm/29.3kg (23"x36"/110 gsm) 11.72 MT (400 Reams) (d) 58.5x91cm/34.6kg (23"x36"/130 gsm) 3.46 MT (100 Reams)

(Contd)

32 Sl No. Type of Paper & Specifications Qty (tentative) Earnest Money Deposited

4. Indian Art Card (Gloss) (150 sheets in a Pkt) [Gloss 555, Bulk 0.90.05, Burst Factor 162, Brightness(ISO) 822, Smoothness: (Gurley) 300+50, Stiffness: Taper 20/10, Clark 28020, Cobb 24  2, pH 6-7, Wax pick 6 A clear ]

(a) 58.5x91cm/17.6kg (23"x36"/220 gsm) 2.64 MT Rs 88,000/- (150 Packets) Group-IV 5. Indian Art Paper (Mat Finish ) [Gloss 305, Bulk 0.78-0.80, Brightness (ISO) 84 2, Smoothness (Gurley) 350 50, Stiffness 175 (min), Burst factor 16 2, Cobb 30  2, pH 6-8, Wax pick 7A clear]

(a) 58.5x91cm/26.6kg (23"x36"/100 gsm) 71.82 MT Rs 1,40,800/- (2700 Reams)

Part-B (Imported Art Paper/Card)

Sl No. Type of Paper & Specifications Qty (tentative) Earnest money Deposited

6. Imported Art Paper (Gloss and Matt): (Best Quality) (a) 58.5x91cm/34.6kg (23"x36"/130 gsm) Gloss 17.30 MT (500 Reams) (b) 58.5x91cm/34.6kg (23”x36”/130 gsm) Matt 3.46 MT (100 Reams) (c) 58.5x91cm/26.6kg (23”x36”/100 gsm) Matt 18.62 MT (700 Reams) 7. Imported Art Card (Gloss) (100 sheets in a Pkt): (Best Quality) (a) 58.5x91cm/12.0kg(23"x36"/225 gsm) 14.40 MT (1200 pkts) (b) 58.5x91cm/16.0kg(23"x36"/300 gsm) 1.60 MT Rs 1,25,400/- (100 pkts)

Signature………………………. Date……………………………..

Address…………………… SEAL

33 Annexure - 7

PROFORMA FOR BANK GUARANTEE FOR PERFORMANCE SECURITY (To be stamped in accordance with the stamp act)

Ref: ______Bank Guarantee No.______

To The Director National Institute of Science Communication And Information Resources Dr. K.S. Krishnan Marg, New Delhi 110 012 Dear Sir, In accordance with purchase order for the supply of printing paper at NISCAIR, M/s ______(hereafter called the Vendor) having their Registered/ Head Office at______wish to give an irrevocable Bank Guarantee for the supply of printing paper for an amount of Rs………………………. (Rupees ………………… …………………………………..only) as required to be submitted by the Vendor as a condition precedent for the award of contract, which amount is liable to be forfeited/adjusted on the happening of any of the following: 1. If the Vendor withdraws his contract during the period of contract specified by the Vendor on the bid form. 2. If the Vendor having been accepted the Award of Contract (a) fails or refuse to execute the contract within the stipulated time, i.e. 10 days (b) fails or refuse to provide the satisfactory services during the contract period. We, the ______Bank at having our head office at______and local office______Guarantee and undertake to pay immediately on demand by NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES, the amount of Rs…………………… (Rupees______) without any reservation, protest, demur and recourse. Any such demand made by NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES shall be conclusive and binding on us, irrespective of any dispute or difference raised by the Vendor. The Guarantee shall be irrevocable and shall remain valid up to______. If any further extension of any guarantee is required, the same shall be extended to such required period on receiving instructions from M/s______on whose behalf this guarantee is issued. In witness whereof the bank through its authorised officer, has set its hand and stamps on this ______day of ______, 2005. Witness: 1) Signature: ______2) Signature ______Name ______Name ______Address ______Address ______

Signature Name: (Designation with stamp)

34 Annexure –8 BID/TENDER FORM (Financial Bid) To

The Director National Institute of Science Communication And Information Resources Dr. K.S. Krishnan Marg, New Delhi 110 012

Ref : Bid document No. Dated :……………….

Sir, Having examined the bidding documents and having submitted the technical bid for the same, we, the undersigned, hereby submit the financial bid for supply of goods and services as per the schedule of requirements and in conformity with the said bidding documents. We hereby offer to supply the Goods / Services at the prices and rates mentioned in the Commercial Bid. We do hereby undertake, that, in the event of acceptance of our bid, the supply of Goods / Services shall be made as stipulated in the schedule to the Bid document and that we shall perform all the incidental services. We enclose herewith the complete Financial Bid as required by you. This includes : (a) Bid Letter (a) Price Schedule (Schedule to tender enquiry, quoting rates, duly signed & stamped.) (b) Statement of deviations from Financial terms and conditions. We agree to abide by our offer for a period of 90 days from the date fixed for opening of the bid documents and that we shall remain bound by a communication of acceptance within that time. We have carefully read and understood the terms and conditions of the bid document and we do hereby undertake to supply as per these terms and conditions. The Financial Deviations are only those mentioned in the statement of deviations from financial terms and conditions. Certified that the bidder is : A sole proprietorship firm and the person signing the bid document is the sole proprietor / constituted attorney of sole proprietor. A partnership firm, and the person signing the bid document is a partner of the firm and he has authority to refer to arbitration disputes concerning the business of the partnership by virtue of the partnership agreement / by virtue of general power of attorney. Or A company and the person signing the bid document is the constituted attorney. (Note : Delete whatever is not applicable. All corrections / deletions should invariably be duly attested by the person authorized to sign the bid document.)

35 We do hereby undertake, that, until formal work order is prepared and executed, this bid, together with your written acceptance thereof and placement of letter of intent awarding the work order, shall constitute a binding contract between us.

Dated this day of ………… .2005 Signature of Bidder List of enclosures Full Address : ………………………………. …………………………….. Telephone No.…………………………………. …………………………….. Telegraphic Address : ………………………………. …………………………….. Fax No.: ………………E-mail : …………………….. Company Seal

36 Annexure – 9 Estimated Quantity and Financial Bid Analysis

Sl. Name of the Quantity Manufacturer Compliance to Unit Cost Total cost No. Items suggested (Rs.) inclusive of all Tech. other charges Specifications 1 2 3 4 5 6 7 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Attach sheet giving detailed technical specifications & deviations. Seal & Stamp of the Bidder Note : (i) For Financial Bid comparison total value in Col. 7 shall be the basis (ii) Actual payment shall be computed on the basis of value for Items, Unit value quoted in Col. 6 and actual quantity supplied. (iii) The Bid should have Col. 3 × Col. 6 = Col. 7. Any error in the Table of any bidder is liable to be out rightly rejected. (iv) The price quoted should be inclusive of all charges including all applicable taxes, Octroi, freight and handling charges and all other miscellaneous expenses. (v) In case of discrepancy between unit price and total price, the unit price will prevail. (Signature of the Bidder)

Name : …………………….. Place : ……………………… Date : ………………………. Seal

Annexure –10 STATEMENT OF FINANCIAL DEVIATIONS (IF ANY)

37 Following are the Financial deviation(s) and variation(s) from the exceptions to the specifications and documents for the Bid document. These deviation(s) and variation(s) are exhaustive. Except these deviation(s) and variation(s), the entire work shall be performed as per your specifications and documents.

Sl. Section No. Clause No. Statement of deviation(s) and No. variation(s)

(Signature of the Bidder)

Name : …………………….. Place : ……………………… Date : ……………………….

ANNEXURE – 11

BID SECURITY FORM (EMD)

Whereas ……………………..…… 1(hereinafter called “the Bidder”) has submitted its bid dated ……. (date of submission of bid) for the supply of ………..… ………………………….………… (name and/or description of the goods) (hereinafter called “the Bid”).

38 KNOW ALL PEOPLE by these presents that WE ……………………… (name of bank) of ………………………… (name of the country), having our registered office at …………………….. (address of Bank) (hereinafter called “the Bank”), are bound unto …………………… (name of Purchaser) (hereinafter called “the Purchaser”) in the sum of ………………………………… for which payment well and truly to be made to the said Purchaser, the Bank binds itself, its successors, and assigns by these presents. Sealed with the Common Seal of the said Bank this ……………. day of …………… 2005……… THE CONDITIONS of this obligation are:

1. If the Bidder withdraws its Bid during the period of bid validity specified by the Bidder on the Bid Form; or 2. If the Bidder, having been notified of the acceptance of its bid by the Purchaser during the period of bid validity: (a) fails or refuses to execute the Contract Form if required; or (b) fails or refuses to furnish the performance security, in accordance with the Instructions to Bidders.

We undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note that the amount claimed by it is due to it, owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions.

This guarantee shall remain in force up to and including forty five (45) days after the period of the bid validity, and any demand in respect thereof should reach the Bank not later than the above date.

……………………………. . (Signature of the Bank)

______1Name of Bidder