Commissioners Court December 2014 Term

COMMISSIONERS COURT DECEMBER 2014 TERM

ON THIS THE 8TH DAY OF DECEMBER 2014, BEING THE SECOND MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSION, WITH MEMBERS PRESENT TO-WIT :

FRANCISCO G. PONCE

MIKE URIEGAS COUNTY JUDGE JUAN R. CARMONA

COMMISSIONER PCT. 1 COMMISSIONER PCT. 3

JOHNNY GLORIA MARIO Z. GARCIA RODRIGO JAIME

COMMISSIONER PCT. 2 COUNTY CLERK & EX-OFFICIO CLERK COMMISSIONER PCT. 4

OF COMMISSIONERS COURT

VISITORS SIGNED-IN: Josefa O. De Leon Christy Segit Joe Fowler Richie Griffin Andres Arambula Jose Calzada Eloy F. Rodriguez, Sr.

Josephine A. Farias Ayla Hernandez Travis Galindo Luciano Quintanilla Hugo Sulaica Joe Koch Claudia McDaniel

Valerie Rubalcaba Joe Alcala Leodoro Martinez, Jr. Carlos Briseño Mary E. Sandoval Daniel M. Gonzalez

Carlos Pereda Marion Boyd Ernest Flores

OTHER VISITORS: Dan Hejl Benjamin Factor

§ THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO-WIT : §

1. A D M I N I S T R A T I V E

1.1 CALL MEETING TO ORDER 1.2 ROLL CALL 1.3 PLEDGE OF ALLEGIANCE/SALUTE TO THE TEXAS FLAG

County Judge Francisco G. Ponce Called the Meeting to Order [10:00 am]; County Clerk Mario Z Garcia conducted Roll Call of Court Members w/ a full quorum present and so duly noted for the record. Court Members led the Pledge of Allegiance and Salute to The Texas Flag.

1.4 PUBLIC COMMENTS a) Johnny Gloria-Commsr. Pct.2,RE:-- 1) request from Food Bank Office for a county “contact person”(Court Advisory: Juan Carmona ),

2) City of Carrizo to allow County use of Bryan Street for parking at La Plazita Johnny Gloria b) Francisco G. Ponce-County Judge, RE:--Court Advisory: next Commissioners Court meeting set for Monday, December 23 will be held on Tuesday, December 24, 2014, 10:00 am

c) Juan Carmona-Commsr. Pct. 3, RE:--vandalism, destruction of cement picnic tables at Midway Park; to consider fencing area to only

allow access by walkway

1.5 APPROVED: MINUTES OF REGULAR MEETING – NOVEMBER 24, 2014

MOTION: Rodrigo Jaime SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :

Minutes of Regular Meeting held on November 24, 2014 as presented and w/amendment to Motion, Agenda Item 2.17 to read : to appoint

Commissioner Mike Uriegas and Re-Appoint County Judge Francisco G. Ponce to serve as Members on the Community Services Board,

Effective : January 1, 2015 as presented. MOTION CARRIED.

2. P E R S O N N E L & P O L I C Y

2.1 APPROVAL OF BONDS

MOTION: Rodrigo Jaime SECOND: Johnny Gloria THAT THE COMMISSIONERS COURT APPROVE :

Bond(s) for Commissioner Pct. 1- Mike Uriegas , Commissioner Pct. 3- Juan R. Carmona , Constable Pct. 2- Andres Arambula and Constable Pct. 4-

Jose Galvan all as presented . MOTION CARRIED.

2.2 APPROVED: MONTHLY REPORT – AG EXTENSION AGENT

MOTION: Mike Uriegas SECOND: Johnny Gloria THAT THE COMMISSIONERS COURT APPROVE :

Activity and Travel Report for Month of November 2014 from Ag Extension Agent- Ritchie Griffin as presented.

Discussion:--2015 County Livestock Show will be held at the Showbarn; bonding company advisory that if new building is not 100% completed will not allow to use due to liability(s) MOTION CARRIED. *attachment

2.3 APPROVED: MONTHLY REPORT – FCS EXTENSION AGENT

MOTION: Mike Uriegas SECOND: Rodrigo Jaime THAT THE COMMISSIONERS COURT APPROVE :

Activity and Travel Report for Month of November 2014 from FCS Extension Agent- Josie C. Farias as presented.

Discussion:--Food Handlers Class—State Policy for canned goods, i.e., no labeling, expired dates, dented cans or with rusted rim

MOTION CARRIED. *attachment

2.4 APPROVED: MONTHLY REPORT – CONSTABLE PCT. 1

Report for Month of November 2014 from Constable Pct. 1- Hugo Sulaica as presented.

Discussion:--(Court Advisory): more Traffic Control activity…get new video camera MOTION CARRIED. *attachment

12 : 08 : 14 PAGE : 1 OF 5 2.5 APPROVED: MONTHLY REPORT – CONSTABLE PCT. 2

MOTION: Johnny Gloria SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :

Report(s) for Month(s) of October, November 2014 from Constable Pct. 2- Andres Arambula. MOTION CARRIED. *attachment(s)

2.6 TABLED: MONTHLY REPORT – CONSTABLE PCT. 4

[RE:--Constable attending Conference in Huntsville,TX ]

To TABLE this Item . MOTION CARRIED.

2.7 APPROVED: MONTHLY REPORT – CAMINO REAL AMBULANCE

MOTION: Johnny Gloria SECOND: Rodrigo Jaime THAT THE COMMISSIONERS COURT APPROVE :

Report for Month of November 2014 from Travis Galindo for Camino Real Ambulance. MOTION CARRIED. *attachment

2.8 APPROVED: MONTHLY REPORT – ARCHITECTURA S.A., INC. STATUS ON PROJECTS

[RE:--Architect Jose Calzada w/ status : Summit Construction (Laredo) low bidder for Courthouse Annex project—legal paperwork on property completed for Asherton Recreation Center—fire hydrant on Wilson St., closest to site for new Fire Station—proposal to exchange present City

Hall property in Big Wells for county equipment for Big Wells Recreation Center—to complete plans this week for the Alaniz Field and proceed to go out for bids---relocate playground area away from basketball court at La Plazita Johnny Gloria ]

MOTION: Johnny Gloria SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :

Month Report from Jose Calzada for Architectura S.A., Inc on county projects. MOTION CARRIED. *attachment

2.9 STATUS REPORT: CREATIVE DEVELOPMENT SERVICES and HEJL, LEE & ASSOCIATES ON CETRZ/TRZ ROADWAY IMPROVEMENT PROJECT(s) UPDATE.

RE:--Business Development Manager Benjamin Factor and County Project Engineer Dan Hejl jointly addressed Court Members w/ respective updates: --(Factor) resolved reimbursement issues w/county auditor, county treasurer—on next Agenda: Expand TRZ Zone No. 5---county prioritized 8 roadway projects; next priority: Henrickson RD—to do a ‘fly over’ of zone areas for a cross-check reference—will keep court informed of any additional applications---in support of the monthly Commissioners Report on Roads—a Flood Mitigation Plan—will have report on drawdowns next time—everything still moving forward. (Hejl) presented court w/ Proposed Project & Projected Cash Flow Schedule and a

Scenario “A” and Scenario “B” of projected target dates, revenues to complete by calendar year 2019; court will select a Scenario at the next

Regular Meeting ] NO MOTION PRESENTED.

2.10 APPROVED: AWARD BID PROJECT – FAITH RANCH ROAD IMPROVEMENT PROJECT

[RE:--HLA recommendation]

to Award Bid for the Dimmit County Faith Ranch Road Improvement HLA Project No. 55004 to Anderson Columbia Co., Inc. in the amount of $6,943,532.80 as presented . Discussion:-- to set aside contingent funds for during construction; local materials(?) MOTION CARRIED. *attachment

2.11 APPROVED: OPEN-CLOSE BIDDING FOR ESPANTOSA ELEVATED STORAGE TANK PROJECT

[RE:--County Judge Francisco G. Ponce opened and duly read aloud the three(3) Bids timely submitted :

BIDDER: CITY: BASE BID AMOUNT:

Caldwell Tanks, Inc. Louisville, KY $ 619,200.00

Phoenix Fabricators and Erectors, Inc Avon, Indiana $ 617,027.00

Maguire Iron, Inc. Sioux Falls, SD $ 706,000.00 ]

The Opening of and Closing of all bidding for the Espantosa Elevated Storage Tank Project and designate Hejl, Lee & Associates to analyze bids for recommendation/report as presented . MOTION CARRIED. *attachment

2.12 APPROVED: SELECTION OF AND AWARD BID – COURTHOUSE “ANNEX” CONSTRUCTION PROJECT

[RE:-- Jose Calzada w/ Architectura S.A., Inc w/recommendation ]

To Award Bid for the Courthouse “Annex” Construction Project to Summit Building & Design (Laredo, TX) for total contract sum of

$ 6,515, 339.00 as presented . MOTION CARRIED.

2.13 APPROVED: PRESENTATION and PLANS FOR DIMMIT COUNTY FIRE STATION

[RE:--Architect Jose Calzada w/plans, illustrations of the new station ]

Presentation and Architect Plans by Architectura S.A., Inc., for the new Dimmit County Fire Station as presented .

MOTION CARRIED. *attachment(s)

2.14 DISCUSSION: RE-DO PROPOSED IMPROVEMENTS TO “LA PLAZITA JOHNNY GLORIA” CARRIZO SPRINGS, TEXAS

[RE:--Architect Jose Calzada to make changes after discussions w/court members this Agenda Meeting; and to have new plans as a Next Agenda Item ] NO MOTION PRESENTED.

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2. PERSONNEL & POLICY, contd.,

2.15 APPROVED: ADVERTISE FOR BIDS – ALANIZ SPORTS COMPLEX

To Advertise for Bids for the Alaniz Sports Complex as presented . MOTION CARRIED. 2.16 APPROVED: OPEN-CLOSE BIDDING FOR ATTORNEY TO SERVICE COUNTY CIVIL MATTERS

[RE:--County Judge Francisco G. Ponce opened and duly read aloud the two(2) timely bids submitted :

#1 Donato Ramons, PLLC (Laredo) #2 Nevárez Law Group, PC (Eagle Pass) ]

MOTION: Mike Uriegas SECOND: Johnny Gloria THAT THE COMMISSIONERS COURT APPROVE :

The Opening of and Closing of all bidding for (Legal Services) Attorney to provide services for County Civil Matters and designate analysis of bids for recommendation and report as presented . MOTION CARRIED. *attachment(s)

2.17 APPROVED: OPEN-CLOSE-AWARD BID – LEASE FOR AIRPORT PROPERTY

[County Judge Francisco G. Ponce opened and duly read aloud the one(1) timely bid submitted :

#1 AIR EVAC LIFETEAM (O’Fallon, MO) ]

The Opening of, the Closing of all bidding for Lease on Airport Property and Award Bid to AIR EVAC LIFETEAM for $9,000 per year for a 5-year term for the 2-acre lot at Dimmit County Airport to be paid in 12-equal payments of $750 per month, as presented.

2.18 APPROVED: RE-ADVERTISE FOR BIDS ON COMMUNICATION RADIO TOWER

[RE:--court advised that no bids were timely submitted ]

To Re-Advertise for bids on the Communication Radio Tower as presented . MOTION CARRIED.

2.19 APPROVED: OPEN-CLOSE-AWARD BIDDING FOR COUNTY SURPLUS EQUIPMENT

[RE:--County Judge Francisco G. Ponce opened and duly read aloud the ten(10) bids timely submitted :

#1 Ramiro Martinez (Carrizo Springs) #6 Juan Robledo (Asherton)

#2 Carlos Pereda (Eagle Pass) #7 Oscar Riojas (Asherton)

#3 Robert Betancourt (Carrizo Springs) #8 Alfonso C. Cruz (Asherton)

#4 Daniel Estrada (Asherton) #9 Jose Fregoso (Asherton)

#5 Ramon Jaime (Asherton) #10 Ricardo Riojas (Asherton) ]

MOTION: Mike Uriegas SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :

The Opening of, the Closing of all Bidding for the County Surplus Equipment and Award Bids to the highest bidder in each Item as presented.

2.20 APPROVED: HIRING – FULL TIME PERSONNEL FOR ROAD&BRIDGE PCT. 4

Hiring of full-time Personnel (TBA) for Road & Bridge Pct. 4 as presented . MOTION CARRIED. 2.21 APPROVED: (subject to) EXCHANGE COUNTY EQUIPMENT FOR PROPERTY IN BIG WELLS, TX

[RE:--this stems from on-going search for property to build new county building in Big Wells ]

The exchange of : 1) International Dump Truck, 2) Brush Chipper, 3) Road Maintainer for the real estate property in Big Wells, TX ….subject to

review, recommendation from legal counsel as presented . MOTION CARRIED.

2.22 APPROVED: TRANSFER OF PROPERTY TO CARRIZO SPRINGS CISD

The transfer of the Live Oak property (FmRd 1556) to Carrizo Springs Consolidated Independent School District (CSCISD) as presented .

MOTION CARRIED.

2.23 APPROVED: RENEWAL AGREEMENT FOR AWOS SYSTEM – DIMMIT COUNTY AIRPORT

[RE: --Aviation Support and Maintenance Services ]

Renewal Agreement on the Vaisala, Inc. AWOS SYSTEM located at the Dimmit County Airport as presented .

2.24 APPROVED: ADVERTISE FOR BIDS – DIMMIT COUNTY OIL & GAS LEASE

[RE:--stems from offer from Chesapeake Exploration to lease Dimmit County property for mineral development ]

MOTION: Rodrigo Jaime SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :

To Advertise for Bids to Lease Dimmit County property for oil and gas interests as presented. MOTION CARRIED. *attachment

2.25 APPROVED: SUPPORT ASSESSMENT PROJECT THROUGH THE EAGLE FORD CONSORTIUM

[RE:--Leodoro Martinez, Jr.-Executive Director MRGDC, Chairman Eagle Ford Consortium and José Alcala-Executive Administrative Assistant MRGDC jointly addressed court members w/presentation of and invitation to join a new project application, help create funding source which willrequire legislation, lobbying etc. for South Texas counties in the eagle ford shale territory. More information will be provided ]

MOTION: Juan Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE

Acknowledge and support of the Assessment Project through Eagle Ford Consortium. MOTION CARRIED. *no attachment

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2. PERSONNEL & POLICY, contd.,

2.26 APPROVED: TAX ASSESSOR COLLECTOR CEU REPORT FOR YEAR 2014

[RE:--SB 546 and Texas Property Code Sec. 6.231 compliance to report hours earned for attending seminars, conferences etc]

MOTION: Rodrigo Jaime SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE : Continuing Education Transcript Report for 2014 from TA&C Mary E. Sandoval as presented. MOTION CARRIED. *attachment

2.27 APPROVED: CHRISTMAS LUNCHEON/RENTAL FEE/ADDITIONAL PAY FOR COUNTY EMPLOYEES

MOTION: Rodrigo Jaime SECOND: Johnny Gloria THAT THE COMMISSIONERS COURT APPROVE : a 1) Christmas Luncheon for County Employees on December 24, 2014 at 12:00 Noon, 2) rental fee of $250.00 to City of Carrizo Springs for use of the Carrizo Springs Civic Center for the luncheon and 3) approve a one-time additional pay to county employees, i.e., : $200.00 for Full-Time Employees, $100.00 for Part-Time Employees employed 6 months and over and $50.00 for all other employees, e.g., Commodities Employees, School Crossing Guards… as presented . MOTION CARRIED.

2.28 APPROVED: COOPERATIVE WORKING AGREEMENT – “SERVING CHILDREN AND ADULTS IN NEED” (SCAN), INC

[RE:--provides drug prevention and intervention services, education to youth and adults ]

MOTION: Mike Uriegas SECOND: Johnny Gloria THAT THE COMMISSIONERS COURT APPROVE : and support the Cooperative Working Agreement between County of Dimmit Office of The County Judge and the Rural Border Intervention (RBI) Program of “Serving Children and Adults in Need (SCAN) Inc., as presented . MOTION CARRIED. *attachment

MEETING RECESSED

To Recess Meeting to-date [12:40 pm] and reconvene at 2:00 pm as presented. MOTION CARRIED.

RECONVENE MEETING

To Reconvene Meeting tp-date [2:10 pm] as presented . MOTION CARRIED.

3. L A W E N F O R C E M E N T

3.1 APPROVED: (subject to) INTERLOCAL GOVERNMENTAL AGREEMENT (LAW ENFORCEMENT) – CITY OF CARRIZO SPRINGS

Interlocal Governmental Agreement between the County of Dimmit and the City of Carrizo Springs for providing law enforcement services

… subject to review (of Agreement) by legal counsel as presented . MOTION CARRIED. *attachment

3.2 JAIL STATUS AND SHERIFF’S REPORT

MOTION: Juan Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :

Jail Status and Monthly Activity Report for Month of October 2014 from Sheriff Marion Boyd as presented .

4. GRANTS & PLANNING / REGULATORY COMPLIANCE DEPARTMENTS 4.1 NON-ACTION ITEM : STATUS REPORTS

[RE:-- verbal account of on-going project(s) status *No Attachment(s) ]

5. F I N A N C I A L

5.1 APPROVED: REIMBURSEMENT – 365TH COURT REPORTER

Reimbursement to 365 th Court Reporter Patricia Salinas for expenses incurred w/travel, meals on October l16 thru Novemb er 18, 2014 .

MOTION CARRIED.

5.2 APPROVED: CLAIMS

MOTION: Johnny Gloria SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :

Claims as presented . MOTION CARRIED. *attachment

5.3 APPROVED: CLAIM DOCKET

MOTION: Juan Carmona SECOND: Rodrigo Jaime THAT THE COMMISSIONERS COURT APPROVE :

General Fund docket ($177,169.80) as presented .

ABSTAIN : Francisco G. Ponce [any/all claims from Michael Ponce or Martha A. Ponce) MOTION CARRIED. *attachment

Airport Fund Project docket ($250.00), the Law Library docket ($1,438.00) . MOTION CARRIED. *attachment(s)

Dimmit County Payroll Fund docket ($57,342.37), the CO’12 docket ($922,828.02) w/add-on claim of: City of Carrizo Springs -Old Eagle Pass RD ($ 145,840.03) and the Espantosa Subdivision docket ($15,395.00) . MOTION CARRIED. *attachment(s)

Diamond H Road Improvement Project docket ($ 185,368.01) as presented . MOTION CARRIED. *attachment

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5.3 CLAIM DOCKET, contd.,

MOTION: Juan Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :

TX DOT CETRZ GRANT docket ($56,420.95) and the General Fund-OSAS docket ($189,000.00 as presented .

6. EXECUTIVE SESSION [NON-ACTION ITEM]

7. RECONVENE IN OPEN SESSION [NON-ACTION ITEM] 8. ADJOURNMENT

To ADJOURN MEETING [3:55 PM ] . MOTION CARRIED.

APPROVED:

______

FRANCISCO G. PONCE, COUNTY JUDGE

ATTEST:

______

MARIO Z. GARCIA, COUNTY CLERK DECEMBER 8, 2014 REGULAR SESSION PAGE : 5 OF 5