Lebanon Borough School District

1 MINUTES 7/11/13 LEBANON BOROUGH SCHOOL DISTRICT BOARD OF EDUCATION

MINUTES Regular Meeting July 11, 2013 at 7:30 PM Lebanon Borough School Library

CALL TO ORDER: Dr. Burton called the meeting to order at 7:33 p.m.

PUBLICATION OF NOTICE: In accordance with the provisions of the New Jersey Open Public Meetings Act, Chapter 231, Laws of 1975, adequate notice of this meeting was provided through a public notice on January 10, 2013: a. Faxing to three newspapers designated by the Board – Hunterdon County Democrat, Hunterdon Review and Express Times b. Posting on the District Website, the main bulletin board in the Administration Office in Lebanon Borough School. c. Faxing to the Clerk of Lebanon Borough ROLL CALL: Present: Board Members: Christine Burton, President Marlene Baldinger John Infosino Melissa Toledo, Vice President, arrived at 7:34 p.m.

District Administrators: Dr. Robert Sutter, Chief School Administrator Mrs. Heather A. Spitzer, Business Administrator/Board Secretary

PLEDGE OF ALLEGIANCE: Dr. Burton led the Board in the Pledge of Allegiance.

PRESIDENT’S COMMENTS/REPORT

Dr. Burton welcomed Dr. Sutter, Chief School Administrator, to the district.

REPORT OF THE CHIEF SCHOOL ADMINISTRATOR Action Items 14-SU-001 through 14-SU-002

Dr. Sutter Reported to the Board on the following:  Board Secretary position; position has been posted and interviews are being conducted  Interim School Business Administrator candidate, Joseph Bellino, contract was sent to Executive County Superintendent for review and is awaiting county office approval on contract.  Dr. Sutter met with Jerry and Doug Frey with regards to needs assessment on technology and district facilities. 2MINUTES 7/11/13

 Considering software packages options for the business office as well as student database.  Contract for IT Services Support with Bytronics, Greg Warner, will cover the conversion of email, district servers and overall technology needs.  Update on the staff needs for Preschool and Kindergarten Aide(s), Leah Driscoll maternity leave replacement, Occupational Therapist and School Psychologist.

Action 14-SU-001:

BE IT RESOLVED that the Board of Education hereby approved the submission of the Anti- Bullying EVVR for period 2 of the 2012/13 school year.

Action 14-SU-002:

BE IT RESOLVED that the Board of Education hereby approves the submission of the school self-assessment for determining grades under the Anti-Bullying Bill of Rights Act for the 2012/13 school year.

Motion by M. Toledo, Seconded by M. Baldinger. The Board adopts resolutions 14-SU-001 through 14-SU-002 on a roll call vote as follows: ayes 4; nays 0.

REPORT OF THE BUSINESS ADMINISTRATOR/BOARD SECRETARY Action Items 14-BA-001 through 14-BA-004

Informational:  The current date of the Board of Education’s next meeting is August 1, 2013.

Action 14-BA-001:

BE IT RESOLVED that the Board of Education hereby approves the following Board Meeting minutes for: Minutes June 27, 2013

Action 14-BA-002:

BE IT RESOLVED that the Board of Education hereby approves the Board Secretary and Treasurer’s Reports for the period May, 2013.

Action 14-BA-003:

BE IT RESOLVED that the Board of Education hereby approves the line item transfers for the periods ending May 31, 2013.

2 3MINUTES 7/11/13

Action 14-BA-004:

BE IT RESOLVED that the Board Secretary, pursuant to N.J.A.C. 6A: 23A-16.10 (c) 3 does hereby certify that as the date of these reports, no line item account has encumbrances and expenditures which in total exceed the line item appropriation in violation of N.J.A.C. 6A: 23A- 16.10 (a);

BE IT FURTHER RESOLVED that the Superintendent of Schools recommends that the Lebanon Borough Board of Education accept the updated monthly financial reports of the Secretary and Treasurer of School Monies for the month(s) May, 2013; and further recommends, in compliance with N.J.A.C. 6A: 23A-16.10 (c) 4, that the Board of Education certifies that no major account has been over-expended in violation of N.J.A.C. 6A: 23A-16.10 (b), and that as of this report sufficient funds are available to meet the district’s financial obligations for the remainder of the year.

Motion by J. Infosino, Seconded by M. Toledo. The Board adopts resolutions 14-BA-001 through 14-BA-004 on a roll call vote as follows: ayes 4; nays 0.

OLD BUSINESS

Roof Status update, Mr. Tullo will pursue the warranty with roofing manufacturer. Status update on former Broker of Record Insurance.

PUBLIC COMMENTS – AGENDA ITEMS

No comments at this time.

COMMITTEE REPORTS:

FACILITIES/FINANCE/POLICY: Christine Burton Action Items 14-FFP-001 through 14-FFP-005

Action 14-FFP-001:

BE IT RESOLVED that the Board of Education hereby approves the payment of bills for the period ending June 30, 2013 in the amount of $202,190.17

Action 14-FFP-002:

BE IT RESOLVED that the Board of Education herby approves the following requests for employee/board member travel in accordance with the School District Accountability Act. Mileage, meals and lodging reimbursements shall be in accordance with NJ Statute, Code and NJ Department of Treasury Guidelines. OMB mileage reimbursement rate: $0.31 4MINUTES 7/11/13

Program Lodging/Meal Employee/School Date Cost Mileage Title/Location s Donna Gamberzky, What’s on your 8/12/13 $75, OMB N/A Amy Adamaitis, IPad training & each LuAnne Phillips, Patti 8/13/13 White, Lauren Baldoni, Stockton Lisa Ballard, Diane Borough School Dulovich, Yvette Corradi, Lila Kosciolek

Action 14-FFP-003:

BE IT RESOLVED that the Board of Education hereby approves a contract with the New Jersey Commission for the Blind and Visually Impaired to provide Level 1 Services for SID# 1546189034 in the 2013/14 school year in the amount of $1,750.00.

Action 14-FFP-004:

BE IT RESOLVED that the Board of Education hereby approves the following facility use requests for 2013/14 from the Borough of Lebanon as follows: Group/Activity Date(s) Lebanon Recreation/Park School June 24, 2013 – August 2, 2013 Halloween Parade October 31, 2013 Tree Lighting / Visit with Santa December 8, 2013 Burning of the Greens January 6, 2014

Action 14-FFP-005:

BE IT RESOLVED that the Board of Education hereby approves a contract with Bytronics, LLC for technology support in the 2013/14 school year, on an as needed basis, at a rate of $85.00 per hour.

Motion by M. Toledo, Seconded by M. Baldinger. The Board adopts resolutions 14-FFP-001 through 14-FFP-005 on a roll call vote as follows: ayes 4; nays 0.

PERSONNEL/NEGOTIATIONS/CURRICULUM/COMMUNICATIONS: Christine Burton – Chair Action Items 14-PNCC-001 through 14-PNCC-015

Action 14-PNCC-001:

BE IT RESOLVED that the Board of Education hereby accepts, with regret, the resignation of Jennifer Stafford, Art Teacher, effective June 30, 2013.

Action 14-PNCC-002: 4 5MINUTES 7/11/13

BE IT RESOLVED that the Board of Education hereby accepts the resignation of Joyce Petty, Personal Aide, effective June 30, 2013.

Action 14-PNCC-003:

BE IT RESOLVED that the Board of Education hereby accepts the resignation of LuAnne Phillips, Basic Skills Teacher, effective June 30, 2013.

Action 14-PNCC-004:

BE IT RESOLVED that the Board of Education hereby approves the employment of LuAnne Phillips as a Personal Aide for SID# 4078810875 for the 2013/14 school year, with a salary of $20,369.

Action 14-PNCC-005:

BE IT RESOLVED that the Board of Education hereby approves the employment of Carol Koop, as an Art Teacher at 0.4 on Step 1, BA, $18,266 for the 2013/14 school year, effective 8/28/13.

Action 14-PNCC-006:

BE IT RESOLVED that the Board of Education hereby approves the employment of Gabriella Richa, as a Music Teacher at 0.4 on Step 2, MA, with a salary of $20,386 for the 2013/14 school year, effective 8/28/13.

Action 14-PNCC-007:

BE IT RESOLVED that the Board of Education hereby approves the employment of Lorette Dienes, as a World Language Teacher at 0.2 on Step 10, BA, with a salary of $10,841 for the 2013/14 school year, effective 8/28/13.

Action 14-PNCC-008:

BE IT RESOLVED that the Board of Education hereby approves the employment of Joyce Petty, as an Elementary Teacher at Step 1, MA, with a salary of $50,465 for the 2013/14 school year, effective 8/28/13.

Action 14-PNCC-009:

BE IT RESOLVED that the Board of Education hereby approves the adjusted 2013/14 salaries as per the ratified agreement as follows: Name Positio DOH FTE Step Degree Salary n Culcasi, Mary Speech 8/28/13 0.4 17 MA $30,152

Action 14-PNCC-010: 6MINUTES 7/11/13

BE IT RESOLVED that the Board of Education hereby approves the 2012/13 salary for Joyce Petty in the amount of $20,368.80 as per the negotiated agreement and authorizes the School Business Administrator to pay retro pay.

Action 14-PNCC-011:

BE IT RESOLVED that the Board of Education hereby approves the 2012/13 salary for Leah Driscoll in the amount of $48,682.37 as per the negotiated agreement and authorizes the School Business Administrator to pay retro pay.

Action 14-PNCC-012:

BE IT RESOLVED that the Board of Education hereby approves the 2013/14 salary for Leah Driscoll in the amount of $49,656.01 as per the negotiated agreement, effective July 1, 2013, and authorize the School Business Administrator to pay retro pay.

Action 14-PNCC-013:

BE IT RESOLVED that the Board of Education hereby approves Joyce Petty as a summer substitute secretary, on an as needed basis, not to exceed 5 days.

Action 14-PNCC-014:

BE IT RESOLVED that the Board of Education hereby approves the list of Substitute Secretaries for the 2013/14 school year, on an as needed basis, as follows: Patricia Laughery Melinda Lentine

Action 14-PNCC-015:

BE IT RESOLVED that the Board of Education hereby approves the request for a Maternity Disability Leave of Absence for Leah Driscoll, for the period beginning August 12, 2013 and ending on October 11, 2013.

Motion by M. Baldinger, Seconded by M. Toledo. The Board adopts resolutions 14-PNCC-001 through 14-PNCC-015 on a roll call vote as follows: ayes 4; nays 0.

RECOGNITION OF THE PUBLIC

No comments at this time.

NEW BUSINESS

 Ms. Baldinger inquired on the availability of NJASK test scores.

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 Ms. Baldinger inquired if there was any status update from the security system and whether enhancements to security in regards to camera and/or monitor placements were recommended.  Dr. Burton will reach out to the Clinton Township School District Board President to discuss an extension on the shared service agreement through August 30, 2013.  Software package, including Student and Personnel modules, from CSI is available for $27,000 annually with $147 per month for updates.  Discussion took place with regards to the dissolution of the Shared Service Agreement with Clinton Township and budgeted funds.

Action 14-PNCC-016:

BE IT RESOLVED that the Board of Education hereby approves to offer employment to Joseph Bellino as an Interim School Business Administrator at a rate of $83.33 per hour, not to exceed $500 per day, pending county office approval of contract.

Action 14-PNCC-017:

BE IT RESOLVED that the Board of Education hereby authorizes the Chief School Administrator to hire Board Secretary Position at a rate not to exceed $45,000 per year to be board approved on August 1, 2013.

Motion by J. Infosino, Seconded by M. Toledo. The Board adopts resolutions 14-PNCC-016 through 14-PNCC-017 on a roll call vote as follows: ayes 4; nays 0.

ADJOURNMENT:

A ction 14-AD-001:

BE IT RESOLVED that the Board of Education hereby adjourns this meeting.

Motion by J. Infosino, Seconded by M. Baldinger. The resolution was adopted by the full membership of the Board at 9:05 pm.

Respectfully Submitted,

______Heather A. Spitzer Business Administrator/Board Secretary

Minutes Prepared: 7/15/13 Minutes remain unofficial until Board of Education approval.

Board of Education Approved:

______Dr. Christine Burton, President Date