The NCMA-ET Board of Directors held their Strategic Planning session at The Doubletree Hotel in Oak Ridge, TN on Thursday August 14, 2014.

Attendees:

Heidi Timmerman Landon Hill Stephanie Davis Justin Keck Tracie Rucker Granda Humphrey Vicki Dyer Faye Orick Allen Wash Laura Gideon Rose Weaver Nick Crowe Rebecca Crowe Skip Skelton Mark Redmond LeAnne Stribley

Heidi Timmerman called the meeting to order at 5:35 p.m.

Introductions: The Board for 2014-2015 was asked to introduce themselves and tell two (2) truths and one (1) lie about themselves. The members guessed which was truth or lie.

New Business: Heidi Timmerman discussed the Draft meeting calendar for 2014-2015 and asked the Board of Directors to approve it. She explained the reason for relocating the monthly BOD meetings from the previous location of Scientific Sales to the ORAU building in Oak Ridge. Faye Orick mentioned to Heidi that in the previous years, the BOD usually agreed on changes of this nature before making decisions. Heidi asked if there were any other objections with moving the meeting location and there were none. Other elements of the calendar were reviewed and discussed. The 08.13.2014 version of the calendar was approved and will be updated from discussion.

Heidi passed out the NCMA Code of Ethics for all of the BOD members to sign. All forms should be returned to the Secretary, Granda Humphrey to maintain.

LeAnn Stribley provided the Financial Report (2013-2014 program year and current) and discussed the financial audit for the past program year. She said the signature cards need to be updated. She also said we need more receipt details with the financial transactions.

Heidi explained the Graalman committee, matrix spreadsheet, and responsibilities of each Graalman committee member.

Rose Weaver asked again about our Chapters archived items. She has mentioned several times about the need to have a central storage place for all of our Chapter’s archived items and perhaps assign a Historian to oversee the items.

Allen Wash discussed the pre-recorded Webinars available and our Chapter is eligible to receive one at no cost. He planned to send a list of the top five (5) to the BOD to decide which one we

should offer to our members. Landon Hill suggested listing these webinar topics in the Newsletter and let our members vote on it.

Mark Redmond asked for guidance regarding the NES management. He wanted to know if the BOD made the decision of the topic and speaker. Nick Crowe, Heidi Timmerman, and Granda Humphrey answered him and discussed that he contact Katherine Bumgardner has begun planning. Request was made for Mark and Katherine to get together and bring back information to the BOD for a vote at the next meeting.

Tracie Rucker announced the deadline for the September 2014 Newsletter articles is August 22, 2014.

Landon Hill informed the BOD that National will give the Chapter $25.00 for each new member who is brought in by another member.

The BOD will discuss at a future meeting whether we should charge for the training/webinars. We will also discuss asking some of our members to be speakers.

Rebecca Crowe discussed the upcoming Programs and Speakers for September and October. Jan Zeigler will be our speaker in October and will discuss a GSA topic. The Program Chairs have recommended creating a Program/Advisor committee to help select topics and speakers. The committee would include requests to ORNL, UCOR, Y-12, Energy Solutions, and ORAU Procurement Directors as well as Faye Orick and Landon Hill. Rebecca and Skip are maintaining the list.

Brainstorming/Action Items: Heidi asked the BOD to provide ideas for our 2014-2015 Goals. She asked Laura Gideon to write the ideas on the Board. As a result of the brainstorming session, the BOD selected the following top two (2) Goals:

 Membership – Increase overall membership/increase membership attendance at the monthly meetings.

 Education and Training – Offer additional opportunities.

Laura Gideon created the list of the action items and it is attached for reference.

Action Items Assigned during Brainstorming Session: Action Item Responsible Person Due Date Certifications (Handout during Nick Crowe On-Going Lunch Meetings)

Contact NCMA National Landon Hill 8/22/14 For time required for CEU’s

Draft Strategic Plan Laura Gideon 9/18/14

Code of Ethics (review and sign) all absent from the Aug 9/18/14

Meeting Old Business Laura Davis suggested that we begin using Constant Contact to schedule the annual NES and for the monthly membership meetings. She will look into the actual cost and report back to the Board. On-going.

The board discussed the location we should store all of our Awards. On-going.

A marketing strategy will be developed during the summer. The Board will look into sponsoring memberships for those members whose Employers no longer pay their dues (and they cannot afford to pay themselves). On-going.

Judy Franklin made a motion (via email) on June 3, 2014 for the Board to provide financial support to the President elect to attend the 2014 World Congress. The financial support is in the amount of $1,000.00 to $1,500.00. All of the 2013-2014 Officers voted “yes” to allow the financial support. Complete.

The next board meeting will be September 18, 2014 at the ORAU (main building #MC-100) classroom accessed through the lobby. [100 ORAU Way, Oak Ridge, TN].

Agenda topics for next meeting: . Sponsorship program presentation Nathan Cross . Strategic Plan review All . Bank Signature Cards – review Executive Council vote and action Laura Davis . 2014-2015 Program Year Budget – review and vote on proposed Laura Davis . Grant Application All . Roundtable All

Please advise Granda of any other topics for the next meeting