Uas Personnel Casual Worker Appointment Form

UAS PERSONNEL CASUAL WORKER APPOINTMENT FORM

You can appoint someone on a casual contract for up to 12 weeks, to carry out work on a short term or ad hoc basis, without advertising the post. They will be paid on an hourly rate, which should correspond with one of the pay points on the University salary scale, and be appropriate to the nature of the work undertaken. For further guidance please see the casual worker guidance here which has the casual pay spine and generic grade and category descriptions that should be used to determine grade and spine point. They will receive statutory annual leave of 28 days, inclusive of bank holidays and departmental fixed closure days (calculated on a pro rata basis depending on the number of hours worked). Their holiday entitlement is therefore equivalent to 12.07% of the hours that you actually work. This must be taken and cannot be paid as an enhancement on the hourly rate of pay. Please see the following page for further information on this, or see the Holiday Calculator which has a section for calculating their annual leave. In line with the rules concerning agency workers, a casual worker may be re-engaged for a further period of up to 12 weeks provided that there is a gap between engagements of 6 weeks and there is no prior agreement or guarantee that further work will be ongoing. To end a casual appointment after the assignment is completed (or 12 weeks) you will need to email the Casual Payroll Team and let them know that the appointment is to be ended, usually in conjunction with the last Casual Workers Payroll Form. All casual workers have the same contract, which clearly states that there is no obligation to provide or accept work, regardless of the method of payment. Please complete this form and return it with a copy of the proof of right to work in the UK, to [email protected] who will then issue a casual letter of engagement. Details of Casual Worker’s assignment: NAME:

DEPARTMENT:

REPORTING TO:

JOB TITLE: HOURLY RATE,OR GRADE AND POINT: START DATE:

END DATE (if applicable):

Further Information: Please liaise with the employee to provide us with the following information: Please ensure that you see an original copy of one of the documents listed in the ‘Procedure for confirming an appointment to the University of Oxford’ (Right To Work Guidance) and provide us with a photocopy PROOF OF RIGHT including a signed statement that you have seen the original. Please note the requirements for Tier 4 TO WORK IN THE Students. UK: A Casual Engagement Letter will not be provided and Payroll will not pay them until Right to Work has been provided. HOME ADDRESS This will be the address that the Casual Letter of Engagement will be sent to: (or attach a copy of CV):

Authorisation: This is to provide details of the person who authorised the casual appointment within the department and the UAS Personnel Departmental Contact for us to contact for any further information. NAME OF APPOINTING MANAGER:

SIGNATURE:

DEPARTMENTAL CONTACT FOR THE UAS TEAM:

Version 3 Casual Workers Appointment Form 12 May 2016 Annual leave information:

The casual worker should be encourage to take their annual leave throughout their engagement, but should they have leave owed to them when they complete their assignment then this should be processed at the end of their engagement via the casual payroll form (that you record weekly hours on). It is important to make the worker aware that the annual leave payment will be classed as taxable pay – particularly if they will be seeking additional employment elsewhere during the period of annual leave.

For example:

Joe Bloggs worked in Personnel from Monday 21 April to Friday 13 June, 7 hours per day, 5 days per week – a total of 280 hours.

12.07% of 280 hours is 33.796 hours, rounded up to 34 hours.

Joe’s final casual payroll form reads:

Monday 9 June – Friday 13 June: 35 hours

Monday 16 June – Friday 20 June: annual leave 34 hours

So although Joe’s last day of work (i.e. physically in the office) was 13 June, he was paid until 20 June to use up his annual leave entitlement.

Version 3 Casual Workers Appointment Form 12 May 2016