ELSEN GAINES KIEPER KIMES (Via Telephone) MALIGRANDA MCKINNON Present

September 12, 2016 Page 1 of 3

The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank Jr. presiding.

ROLL CALL

ELSEN – GAINES – KIEPER – KIMES (via telephone) – MALIGRANDA – MCKINNON present

Guests: Todd Stockburger, Chad Insko, Sally Bennett, Lori Schultz, Todd Weegens, and Attorney Mary Gaziano.

There was no disclosure of any conflict of interest.

Item 4 under the President was removed from the agenda as it is part of Finance.

A motion was made by MR. ELSEN, seconded by MRS. GAINES to accept the agenda as amended. Motion carried on a voice vote.

A motion was made by MR. MCKINNON, seconded by MS. KIEPER to accept the consent agenda. Motion carried on a unanimous roll call vote.

PUBLIC COMMENT

No one requested the opportunity to address the Board.

COMMITTEE/DEPARTMENT REPORTS/REQUESTS

A. PUBLIC WORKS

1. Based on committee recommendation a motion was made by MR. MCKINNON, to spend an additional $20,000.00 in addition to the $17,000.00 previously approved, for the repairs of well house 4 from account 51-44-833. Motion carried on a unanimous roll call vote.

2. Based on committee recommendation a motion was made by MR. MCKINNON, to approve pay request 1 from Jetco Ltd in the amount of $66,406.50 from account 51-44-542 for the water tower renovation. Motion carried on a unanimous roll call vote.

B. VILLAGE ENGINEER

1. Mr. Weegens’ monthly report was provided in the Board packet.

C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY TEAM/WIPC September 12, 2016 Page 2 of 3

D. VILLAGE ATTORNEY

1. A motion was made by MR. ELSEN, seconded by MS. KIEPER to accept the revised Indemnification Agreement with the Pecatonica Police Department. Motion carried on a unanimous roll call vote.

E. FINANCE COMMITTEE

1. The 2016 budget reports show the income is below the budget projections. The Village recently audited the listing of businesses from which sales tax is being received and it was noted that one local business is not included. It was found that the sales tax for that business was being paid to the County.

2. The budget process for 2017 is beginning. Employee evaluations will need to be completed by October 15, 2016 as raises will be tied to merit.

There will be a new Federal Overtime Rule to be instituted December 1, 2016 increasing the minimum salary to be paid when no overtime is included. The committee plans to recommend freezing the salaries of the Treasurer and Deputy Clerk, change them to be hourly employees and compute their present salary to an hourly rate based on forty hours. In the future this will change the other salaried employees to be required to work forty rather than forty four hours.

3. There is no update on the RRWRD agreement.

F. ERRANT WATER

1. Minutes are included in the packet.

G. POLICE

1. Based on committee recommendation a motion was made by MS. KIEPER to hire a part-time police officer presently employed by the Sheriff’s Department contingent on a clear psychological exam, to be paid $18.00 per hour, and serve a one year probationary period. Motion carried on a unanimous roll call vote.

H. ADMINISTRATION TEAM/CLERK

I. PRESIDENT

1. The President‘s Report was provided in the Board packet. September 12, 2016 Page 3 of 3

2. A motion was made by MRS. GAINES, seconded by MR. ELSEN to lay over the decision on the IT vendor until the next meeting. Motion carried on a voice vote.

3. A motion was made by MRS. GAINES, seconded by MS. KIEPER to accept the fifteen month quote from Humana for health and dental insurance beginning October 1, 2016. Motion carried on a unanimous roll call vote.

5. A motion was made by MRS. GAINES, seconded by MR. ELSEN to layover the decision on Tyler Technologies Online Application until next month. Motion carried on a voice vote.

6. MS. KIEPER, MR. MALIGRANDA, and PRESIDENT EUBANK plan to attend the IML Conference next week.

7. Upcoming Meetings:

Public Works Committee September 26, 2016 at 5:00 p.m. Police Committee September 21, 2016 at 5:30 p.m. Finance Committee October 10, 2016 at 8:00 a.m. 4th of July Team September 29, 2016 at 7:00 p.m. Community Development September 28, 2016 at 5:00 p.m. UDO September 29, 2016 at 6:30 p.m. Liquor Commission TBA Errant Water Subcommittee October 10, 2016 at 6:30 p.m. Admin Team TBA WIPC October 19, 2016 at 5:00 p.m. Pecatonica Prairie Path September 16, 2016 at 9:30 a.m. at Pec Library NEW BUSINESS

President Eubank noted he has communication from Fire Chief Rob Martin that his Departments equipment had been moved and he thanked Chad Insko and Public Works for their great job and service.

A motion was made by MRS. GAINES, seconded by MR. ELSEN to adjourn at 7:58 p.m. Motion carried on a voice vote.

______Sally Jo Huggins, Village Clerk

Approved October 10, 2016