To w n o f W i l l s b o r o O f f i c e o f t h e T o w n C l e r k

MINUTES TOWN BOARD MEETING DATE: January 5th, 2015 @6:30pm LOCATION: WILLSBORO TOWN HALL

Present: Supervisor, Shaun Gillilland, Councilors: Lane Sayward, Charles Lustig, Lorilee Sheehan, and Steve Benway

Highway Superintendent: Travis Crowningshield

Guests: Win Belanger, Polly Belanger, Justin Drinkwine, Bobby Murphy, Robert McShane

Supervisor, Shaun Gillilland called the meeting to order at 6:30 P.M.

The board recited the Pledge of Allegiance.

MINUTES: Supervisor Gillilland called for approval of the December 10 & 29th 2014 minutes. Steve Benway motioned to approve and Charles Lustig seconded. All voted in favor and the motion carried.

Opening Comments:

Supervisor: Mr. Robert McShane sent in his concerns of sending his payment to Wilkins Water Works. Supervisor Gillilland read the correspondence. We will discuss this later in the meeting.

Town Clerk: The monthly financial report is in your packet. The town has received some of the tax money. She would like to see us move forward on accepting credit cards. Supervisor Gillilland called for a motion to accept the Town Clerks Report. Lorilee Sheehan moved. Steve Benway seconded all in favor and the motion carried.

Superintendent of Highways/DPW: We will be starting the river bank. What would you like to do with the papal wood? They don’t want it on the site. We can use some of it for blocking trails. We need to make a decision on the water truck. A discussion occurred as to what we need for a vehicle and how we were going to pay for it. We can borrow from the general fund or from the highway fund. However, we need to pay it back within that year. If not, then we need to go to the comptroller’s office and apply for an extension. Travis would like to go out and bid to see if someone local can beat that price. We have the specs. Supervisor Gillilland called for a motion to go out to bid on a new water and sewer truck for the best value with the specs we have. Charles Lustig moved. Lorilee Sheehan seconded. All in favor and the motion carried.

P . O . B o x 3 7 0 , 1 F a r r e l l R o a d • W i l l s b o r o , N e w Y o r k • 1 2 9 9 6 P h o n e : 5 1 8 - 9 6 3 - 8 9 3 3 • F a x : 5 1 8 - 9 6 3 - 7 4 8 8 – 2 – April 6, 2018 Parks: Justin started the ice rink. He will be flooding it and taking care of Foley Park. He received all the forms from Vincent from the Department of Health on the Youth Commission. He will be starting the paperwork. He has also received a lot of info on the 4th of July and will pass that along to Lane. If there is a youth commission event and it is approved by the Town Board then the event is covered under our insurance policy. Justin will be attending the Youth Commission board meetings so that we are all on the same page. Justin will be keeping the Facebook and website up to date on the Youth Commission.

Bobby questioned when we will make the commitment on the sewer plant. He has the education and experience but we need a commitment before he can take the test. We are paying $750.00 a month now which won’t be needed. He is wondering when we will be moving forward. We are waiting on DEC to tell us what we need to have. Steve Benway motioned that Shaun Gillilland write a letter to DEC in regards to this. Lorilee Sheehan seconded. All in favor and the motion carried.

Mr. Robert McShane spoke in regards to Wilkins Water Works. Mr. McShane would like to pay the bill to the Town of Willsboro not Wilkins Water Works. Supervisor Gillilland has sent the documents over to our Attorney to make sure that everything is legal before we make any decisions. He will let Mr. McShane know when we know what is going on after the review.

Resolution No. 1of 2015 Resolution Designating Salaries for 2015 Resolution Designating Salaries for 2015 Resolved, that effective January 1, 2015 the following Town officials shall receive the salary and compensation for the Town of Willsboro: Supervisor $32,500 Town Clerk/ Tax Collector $39,000 Town Council (each) $3,900 Town Justice (each) $11,650 Hwy Superintendent $50,000 Charles Lustig moved. Lane Sayward seconded. Roll call: Benway, Sayward, Sheehan, Lustig, Gillilland all in favor and the motion carried.

Resolution No 2 of 2015 Resolution Designation Liaisons/ Committees Resolved, that the following Town Council will serve as liaisons for the following commissions, departments, and committees during 2015: Audit: Steven Benway, Lorilee Sheehan Highway: Lane Sayward Youth Commission: Lorilee Sheehan Water/ Sewer: Steve Benway, Charlie Lustig Parks and Recreation: Charles Lustig Hiring: Lorilee Sheehan Union: Steve Benway, Charles Lustig Beautification: Lane Sayward 250th: Lane Sayward Charles Lustig moved. Lorilee Sheehan seconded. All in favor and the motion carried. – 3 – April 6, 2018 Resolution No 3 of 2015 Resolution Designating Official Bank Resolved, that Champlain National Bank is designated to be the official bank to deposit the Town of Willsboro’s monies during 2015. Charles Lustig moved. Lorilee Sheehan seconded. All in favor and the motion carried.

Resolution No. 4 of 2015 Resolution Designating Official Newspapers Resolved, the official newspaper for advertising in 2015 shall be the Press Republican. Be it Further Resolved that the Valley News shall also be used for secondary advertising. Charles Lusting moved. Steve Benway seconded. All in favor and the motion carried.

Resolution No. 5 of 2015 Resolution Designating Mileage Allowance Resolved, that the Town Officials be compensated at $0.50 cents per mile for use of their vehicles in the performance of their official duties in 2015. Charles Lustig moved. Lorilee Sheehan seconded. All in favor and the motion carried.

Resolution No. 6 of 2015 Resolution to Set Date of Monthly Meetings Resolved, that the Town Board of the Town of Willsboro shall hold a monthly meeting, the second Wednesday of each month at 6:30PM at the Willsboro Town Hall unless changed by Board Resolution. Special meetings or workshops will be called as required by the Supervisor or 2 or more Councilpersons. Lane Sayward moved. Lorilee Sheehan seconded. All in favor and the motion carried.

Resolution No. 7 of 2015 Resolution Authorizing Supervisor to Send Report Resolved, that the Supervisor shall submit to the Town Clerk and to the State Comptroller, a copy of the Annual Report for 2015 within 60 days after the close of the year. An extension may be applied for as needed. Charles Lustig moved. Lorilee Sheehan seconded. All in favor and the motion carried.

Resolution No. 8 of 2015 Resolution to Appoint Registrar Resolved, that Bridget Brown is appointed to serve as Town Registrar for 2015. Lane Sayward moved. Charles Lustig seconded. All in favor and the motion carried.

Resolution No. 9 of 2015 Resolution to Appoint Zoning/ Code Officer Resolved, that the Town Board reappoints Mr. Doug Rock as the Town of Willsboro Codes Enforcement Officer for 2015. Charles Lusting moved. Steve Benway seconded. All in favor and the motion carried.

Resolution No. 10 of 2015 Resolution Authorizing Highway Superintendent to expend amounts under $1000 – 4 – April 6, 2018 Resolved, Pursuant to 142 of the Highway Law, that the Highway Superintendent be authorized to expend amounts under $1000, per item, for repairs of the Town equipment, tools, and other implements to be used for highway maintenance, construction and reconstruction; Any other expenditure shall be reviewed by the Town Board. Charles Lustig moved. Lorilee Sheehan seconded. Roll call: Benway, Sayward, Sheehan, Lustig, Gillilland all in favor and the motion carried.

Resolution No. 11 of 2015 Resolution to Appoint Dog Control Officer Resolved, that the Town Board does hereby appoint Anthony Stoker to serve as Dog Control Officer for the Town of Willsboro for 2015. Lane Sayward moved. Charles Lustig seconded. All in favor and the motion carried.

Resolution No. 12 of 2015 Resolution Appointing Town Counsel Resolved, that firm of Miller, Mannix, Schachner & Hafner LLc is hereby reappointed as Town’s legal consel for the Town of Willsboro by contract. Steve Benway moved. Charles Lustig seconded. All in favor and the motion carried.

Resolution No. 13 of 2015 Resolution Appointing Town Engineer Resolved, that an Engineer will be appointed as needed for the Town of Willsboro Steve Benway moved. Charles Lustig seconded. All in favor and the motion carried.

Resolution No. 14 of 2015 Resolution to Appoint Chairman for ZBA Resolved, that the Town Board does hereby appoint Robert Bruno as member for a full term and as Chairman of the Zoning Board of Appeals for the year 2015. Charles Lustig moved. Lorilee Sheehan seconded. All in favor and the motion carried.

Resolution No. 15 of 2015 Resolution Appointing Chairman of Planning Board Resolved, that the Town Board does hereby appoint Dean Caveney as Chairman of the Planning Board for the year 2015. Charles Lustig moved. Lorilee Sheehan seconded. All in favor and the motion carried.

Resolution No. 16 of 2015 Resolution Appointing Members Planning Board Resolved, that the Town Board does hereby reappoint Wayne Feeley and James Liebeck as members of the Planning Board for full terms commencing the year 2015. Lane Sayward moved. Charles Lustig seconded. All in favor and the motion carried.

Resolution No. 17 of 2015 Resolution Appointing the Supervisor’s Clerk Resolved, that the Supervisor does hereby appoint Codia Holland as Clerk to the Supervisor for the year 2015 Charles Lustig moved. Lane Sayward seconded. All in favor and the motion carried. – 5 – April 6, 2018

Resolution No. 18 of 2015 Resolution to Appoint Deputy Supervisor Resolved, that the Supervisor does hereby appoint, Charles Lustig to serve as Deputy Supervisor for the Town of Willsboro for the year 2015. Steve Benway moved. Lane Sayward seconded. All in favor and the motion carried.

Resolution No. 19 of 2015 Resolution to appoint Deputy Court Clerks for the Town of Willsboro Resolved, that the Town Board appoints Bridget Brown and Ashley Blanchard as Deputy Court Clerks for the purpose of collecting monies on behalf of the court for 2015. Charles Lustig moved. Lane Sayward seconded. All in favor and the motion carried.

Resolution No. 20 of 2015 Resolution to Appoint Board of Assessment Review Resolved, that the Town Board does hereby appoint, the following board members, to serve on the Assessment Board of Review for the year 2015: Dean Caveney- Chairman Constance Eisenhardt Lyman Mero Edward Smith Secretary: Ashley Blanchard Charles Lustig moved. Steve Benway seconded. All in favor and the motion carried.

Resolution No. 21 of 2015 Resolution to Appoint Town Health Officer Resolved, that the Town Board does hereby appoint, Dr. Josh Schwartzburg to serve as Town Health Officer for the year 2015 and to expend the sum of $2000.00 for such services. Lane Sayward moved. Lorilee Sheehan seconded. All in favor and the motion carried.

Resolution No. 22 of 2015 Resolution to Appoint Highway Deputy Supervisor Resolved, that the Town Board does hereby appoint, Scott Blanchard to serve as Highway Deputy Supervisor for the year 2015. Seve Benway moved. Charles Lustig seconded. All in favor and the motion carried.

Resolution No. 23 of 2015 Resolution to Delegate to the Supervisor Powers and Duties Resolved, Pursuant to 3-7 of the Town Law that the Supervisor is authorized to conduct the duties necessary for the day-to-day administration of the Town for the year 2015, and to expend under $1000, per item, for Town repairs. Any other expenditure over $1000 shall be subject to Town Procurement policy. Charles Lustig moved. Steve Benway seconded. Roll call: Benway, Sayward, Sheehan, Lustig, Gillilland all in favor and the motion carried.

Resolution No. 24 of 2015 Resolution to Appoint Water Superintendent – 6 – April 6, 2018 Resolved, that the Town Board does hereby appoint Robert Murphy to serve as Water Superintendent for 2015. Charles Lustig moved. Lane Sayward seconded. All in favor and the motion carried.

Resolution No. 25 of 2015 Resolution to Appoint Sewer Superintendent Resolved, that the Town Board does hereby appoint Robert Murphy to serve as Sewer Superintendent for 2015. Charles Lustig moved. Lane Sayward seconded. All in favor and the motion carried.

Resolution No. 26 of 2015 Resolution to give permission to attend the Association of Towns Meeting Resolved, that any member of the Town Board, who so desires, be given permission to attend the Association fo Towns Meeting to be held in New York City, February 2015. Charles Lustig has been appointed as the Voting Delegate to the Association of Towns for 2015 for the Town of Willsboro. Steve Benway moved. Lane Sayward seconded. All in favor and the motion carried.

Resolution No. 27 of 2015 Willsboro Yourth Commission –TABLED

Resolution No. 28 of 2015 Resolution to appoint Clerk to the Courts Resolved, that the Town Board does hereby appoint, Angeline Dickerson to serve as clerk to the Courts for the year 2015. Charles Lustig moved. Steve Benway seconded. All in favor and the motion carried.

Resolution No. 29 of 2015 Resolution to Appoint Deputy Town Clerks Resolved, that the Town Board does hereby appoint Ashley Blanchard to serve as Deputy Town Clerk for the year 2015. Lane Sayward moved. Charles Lustig seconded. All in favor and the motion carried.

Resolution No. 30 of 2015 Resolution to Appoint Sole Assessor Resolved, that the Town Board does hereby appoint, David Galarneau to serve as Sole Assessor for the year 2015 for the Town of Willsboro. Charles Lustic moved. Lane Sayward seconded. All in favor and the motion carried.

Resolution No. 31 of 2015 Resolution to Adopt Town Policy Resolved that the Town Board does hereby agree to adopt the following Policies, Subject to addition, deletions, revision and updating, for the year 2015: Procurement Investment Employee Manual (2013) Water (2009) – 7 – April 6, 2018 Wastewater Treatment Mail Box (1966) Rabies (1994) Town and County Emergency Plan Work Place Violence (2011) Youth/Ski Program Transportation (2007) Youth Commission ( 2015) Charles Lustig moved. Steve Benway seconded all in favor and the motion carried.

Resolution No. 32 of 2015 Resolution to Adopt Early Bill Payment Resolved, that the Town Board does hereby agree to renew the resolution for early payment of regularly occurring bills so as to avoid penalties for the year 2015 (phone, credit card, utilities, insurance, taxes, fines, penalties). Charles Lustig moved. Steve Benway seconded. Roll call: Benway, Sayward, Sheehan, Lustig, Gillilland. All in favor and the motion carried.

Resolution No. 33 of 2015 Resolution to Adopt 2015 Highway Schedule Resolved, that the Town Board does hereby agree to adopt the 2015 Essex County Government Holiday Schedule for the Town of Willsboro. Lane Sayward moved. Charles. Lustig seconded. All in favor and the motion carried.

Resolution No.34 of 2015 Resolution to Join the Plattsburgh-North Country Chamber of Commerce Resolved, that the Town Board does hereby agree to join the Plattsburgh North Country Chamber of Commerce for 2015.0 Steve Benway moved. Charles Lustig seconded all in favor and the motion carried.

Resolution No. 35 of 2015 Resolution to Renew Atricles of Agreement with SPCA Resolved, that the Town Board does hereby agree to renew the Articles of Agreement with the SPCA and pay $2,531.25 for services for the year 2015. Lane Sayward moved. Charles Lustig seconded. Roll call: Benway , Sayward, Sheehan, Lustig, Gillilland all in favor and the motion carried.

Resolution No. 36 of 2015 Resolution to Renew Paine Memorial Library Contract Resolved, that the Town Board does hereby agree to renew the contract with the Willsboro Library to pay the sum of $ 18,000 for free library privileges for the year 2015. Charles Lustig moved. Steve Benway seconded. Roll call: Benway, Sayward, Sheehan, Lustig, Gillilland.

Resolution No. 37 of 2015 Resolution to Renew Life Flight Contract Resolved, that the Town Board does hereby agree to renew the contract with Life Flight and pay the sum of $100 for the year 2015. – 8 – April 6, 2018 Charles Lustig moved. Lane Sayward seconded. Roll call: Benway, Sayward, Sheehan, Lustig, Gillilland. All in favor and the motion carried.

Resolution No. 38 of 2015 Resolution to renew BRASS contract Resolved, that the Town Board deos hereby agree to renew the contract with BRASS and pay the sum of $1000 for the year 2015. Charles Lustig moved. Steve Benway seconded. Roll call: Benway, Sayward, Sheehan, Lustig, Gillilland. All in favor and the motion carried.

Resolution No. 39 of 2015 Resolution to renew membership in New York Association of Towns Resolved, that the Town Board does hereby agree to renew membership in the Association of Towns of the State of New York and pay the sum of $900.00 for the year. Charles Lustig moved. Lorilee Sheehand seconded. Roll call: Benway, Sayward, Sheehan, Lustig, Gillilland. All in favor and the motion carried.

Resolution No. 40 of 2015 Resolution to renew Membership in Adirondack Park Local Government Review Board Resolved, that the Town Board does hereby agree to renew membership in the Adirondack Park Local Government Review Group for 2015 at a cost of $300. Steve Benway moved. Lorilee Sheehan seconded. Roll call: Benway, Sayward, Sheehan, Lustig, Gillilland. All in favor and the motion carried.

Resolution No. 41 of 2015 Resolution to Renew to Assess Delinquent Tax Re-billing Fee Resolved, that the Town Board sets the Tax notice re-bill fee at $2.00 to be added to recipients tax bill. Steve Benway moved. Lane Sayward seconded. Roll call: Benway, Sayward, Sheehan, Lustig, Gillilland. All in favor and the motion carried.

Resolution No.42 of 2015 Resolution to Appoint Marriage Officer Resolved, that the Town Board reappoint Bridget Brown as the Town of Willsboro Marriage Officer for 2015. Steve Benway moved. Charles Lustig seconded. All in favor and the motion carried.

Supervisor Gillilland called for a resolution to accept the town’s warrant: Steve Benway moved. Lane Sayward seconded. All in favor and the motion carried.

Supervisor Gillilland called for a resolution to purchase and install Town Hall mailbox for mail delivery and dispatch. Steve Benway moved. Lane Sayward seconded. All in favor and the motion carried.

Resolution/ Discussion on Golf Course Operating License: Supervisor Gillilland has a draft copy of the Operating License. This is the most up to date agreement. Supervisor Gillilland would like to appoint a committee to come up with the business plan and budget if we decide to move – 9 – April 6, 2018 forward with this. Then we would have to have a golf advisory committee. Supervisor Gillilland is going to have a meeting with Ernie Lapine on the equipment and some other things next week. Supervisor Gillilland wants to know if we are going to move forward or wait until next month. Charles Lustig would like us to wait till next month. Supervisor Gillilland will try and have more info so that we can move forward. Mr. Paine will be taking one of the lawn mowers. Supervisor Gillilland will be talking with Elizabethtown to see if we can do combined services. Steve Benway questioed as to why the contract says he will provide the equipment but is then taking the lawn mower. Steve Benway also feels that everyone should pay since the town is leasing it. Also, what other activities will the family be doing on the off season? Also on the equipment, Steve Benway would like to see us have pictures and a more detailed list as to the shape that the equipment is in so when we give it back, the Town of Willsboro will be covered. Steve Benway would like Bobby to look at the pump house there and give us an opinion. We would like to have these issues fixed in the agreement and the Town Board will have a special meeting at the end of the month.

Bridget Brown would like to see us move forward on the credit cards. Steve Benway made a motion to accept credit cards. Lorilee Sheehan seconded. Roll call: Benway, Sayward, Sheehan, Lustig, Gillilland. All in favor and the motion carried.

Public Comments: Mr. Belanger questioned Resolution 26. Is this meeting where the Planning Board and Zoning Board can go to? You didn’t vote for them to go. We haven’t had anyone ask to go. If they do we can correct this. Resolution 34: the town board agrees to join for a membership however you didn’t do a roll call. We don’t know how much this is going to be but will be under the $1000 limit. Supervisor Gillilland is only asking to join. Also the draft of the golf course he questioned about adding a getting out clause. Also he questioned why we were signing with Alice Cole. She is a duly authorized representative of Eagle Eye Partners.

Lorilee Sheehan questioned the leach field and the septic. Since we need to have it pumped so often what is our plans? We were hoping to get on town sewer and haven’t received the money. Steve will work on a price estimate for us.

Lorilee Sheehan would also like to see us be cautious of the IRS penalties we have to pay money for. We are still working on the issues. The new accounting system will fix all of this since it will all be done in the one program.

Lorilee Sheehan also wants us to be looking at the attorney fees for the golf course since we have paid a lot of money on legal fees.

ADJOURNMENT – Supervisor GILLILLAND called for a motion to adjourn the meeting.Charlie Lustig moved to adjourn Unanimous second.

Respectfully Submitted,

Bridget Brown, Town Clerk