Municipal Maintenance

MUNICIPAL MAINTENANCE MUNICIPAL MAINTENANCE

QUALITATIVE RESULTS

Municipality: Town of Danville Permit Year: (2008/2009)

Introduction:

The Town of Danville’s municipal maintenance performance standards are primarily implemented by the Maintenance Services Division. The Town’s Maintenance Services Division is managed by Jed Johnson (925) 314-3419 who manages a staff of 23 maintenance workers and is a long-time employee of the Town. Jim Parke (925) 314- 3424 is the maintenance supervisor that oversees all Clean Water Program activities relating to streets, drainage and buildings. John Teixeira (925) 314-3416 is the maintenance supervisor for Parks and Mark Hegeman is the maintenance supervisor for Roadsides.

The Town has one service center where all maintenance vehicles and equipment are stored. The Town’s service center offices are also located at this site as well. The Town’s Service Center has been a Green Business for six years and its status was inspected and recertified two years ago.

The Fiscal Year 2007/2008 Goals were continued for this year since the MRP is not yet adopted:

1. The spill response call-out list will be checked for accuracy, reprinted, laminated and placed in each Town vehicle.

Effectiveness is measured by the task being completed and utilized. The list was updated in June 2008. In July 2008 it was laminated and distributed at staff meetings and to all staff receptionists and placed in each Town vehicle. It was well received and staff felt having all the numbers on one sheet was very helpful. It will be checked and/or updated on an annual basis. It was also suggested that additional information could be added to the back side of the form next year if necessary.

2. Provide IPM materials and handouts at the annual Osage Park rose pruning workshop.

Unfortunately, after over seven years of doing this annual activity, the maintenance staff member that typically handles this event was injured and it was not done this year. Next year, the activity will resume now that the staff member who specializes in this area has returned to work. An effective alternative to this activity was added this year – on two occasions, the Town

MUNI - 1 hosted a table at the Town’s Farmers Market. Several IPM brochures and other public information materials were handed out (see the PEIO section of this annual report).

3. Maintenance staff attends the CCCWP Municipal Maintenance meetings.

Jim Parke Maintenance Supervisor attends the CCCWP Municipal Maintenance sub-committee meetings quarterly and he reports that the sharing of information amongst cities at these meetings is very beneficial. It is also beneficial for maintenance supervisorial staff like Jim, to keep abreast of regional storm water issues by participating in countywide discussions first hand.

4. Provide adequate NPDES training for all new hires and existing staff for all required BMPs.

Effectiveness is measured by the number of staff trained. Jed Johnson and Jim Parke attended the CCCWP maintenance workshop this year. Also all new hires are properly trained, including all NPDES regulations as necessary to do their job. In the Maintenance Division, there were no new hires this year due to budget restraints. In general, when new employees are hired, all employees receive HAZMAT, recycling and general BMP training.

Implementation & Evaluation:

Drainage

In general, the Town tracks maintenance of all drainage facilities annually. The Town’s goal is to clean and/or inspect at least 500 new inlets each year. This year, a total of 1,171 catch basins were cleaned and/or inspected, compared to 881 last year. Maintenance staff tracks their activities on a Storm Patrol maps which include an overall wall map that divides the Town into four geographic zones and several back-up sheets that detail out each specific drainage area. In addition to the hot spot areas of Town, Jim Parke directs and coordinates with the two other maintenance supervisors as to which inlets will be cleaned. Maintenance crews record their activities on a computer tracking system which allows the Town to monitor all maintenance activities throughout Town.

The Town started its annual creek and drainage inlet cleaning in July and completed it prior to the onset of the rainy season on October 15th. All creek cleaning is typically done manually and pesticides or herbicides are used only when absolutely necessary. Typically they are used only for the eradication of tules. All trash racks and hot spot drain inlets are constantly checked and cleaned when necessary throughout the rainy season. The Town also has emergency storm patrol staff on call around the clock during the rainy season to help avoid any potential drainage issues.

The Town Maintenance Department reports that this year’s rains were relatively moderate. Maintenance crews never flush drainage lines, they always manually or

MUNI - 2 mechanically clean out the silt and debris themselves or contract it out to an outside company with Town staff supervision.

Annually, the Town applies for a California Department of Fish and Game (DFG) permit to do creek maintenance activities. This permit requires that the Town to send a quarterly letter to DFG describing all work to be done in the Town’s creeks and ditches. All work is completed by October 15th of each year per their regulations.

Corporation Yard

The Town’s Maintenance Division Service Center is a Green Business. They have been recognized by the Contra Costa Green Business Program, ABAG, Contra Costa County Board of Supervisors and the Town Council for their dedication and commitment to the program. Obtaining and sustaining the Green Business status requires an earnest ongoing commitment from Maintenance staff managers and employees. Every three years the Town must pass a re-inspection to be recertified as a Green Business. More detail on this Green Business inspection program is included in the Inspection section of this report.

Five years ago, the Town’s garbage and recycling contract was renegotiated to achieve a higher level of waste recycling efforts where debris is separated into various bins. This requires a much bigger effort on staff’s part to do this, but their personal testimonial is that “it feels good to do the right thing.” Staff supervisors report that generally separating the debris is habit for the regular employees, but they need to continually be reminded and new hires consistently need to be trained to keep the debris separated. In 2015, this contract will be reviewed, evaluated and re-negotiated to ensure that it meets the Town’s maintenance needs.

The Town’s Service Center is equipped with catch basin drainage filters and erosion control materials, such as short and long rice wattles, rock bags and erosion control blankets. Each inlet is equipped with catch basin filters and rock bags and/or rice wattles. These devices appear to be working effectively, but need frequent monitoring during the rainy season. The rock bags are more effective than the shorter sand bags since they make a longer, more continuous loop. The exterior material of the rock bags also lasts longer and the bags adhere more closely to the ground and are more effective at filtering drainage.

The catch basin filter utilized in the drainage inlets at the Service Center is a brand called Siltsack and has been in use for six years now. At least five to six times a year new filter bags with oil absorbent pillows are replaced in all the inlets. Although they are the type that can be cleaned out, over the rainy season they tend to get clogged and need replacement. The bags are re-useable for two or three times and they save the Town money in the long run, however, changing and cleaning them is more difficult. The alternative is too expensive, so the Town prefers this BMP method. As for a major drainage inlet at the corporation yard, staff developed a new design arrangement of rock bags and waddles in connection with the Siltsack a couple of years ago. It appears to be working okay, but could be improved. Next fiscal year the Town will investigate alternative methods for protecting this storm drain inlet.

MUNI - 3 All Town maintenance vehicles are inspected weekly for leaks on Thursday during vehicle maintenance day. All major auto repairs are contracted out. Some minor equipment maintenance and repairs are done at the Service Center indoors in the auto shop. All equipment cleaning is done in an area that is connected to a stormwater interceptor that is tied into the sanitary sewer system. The interceptor is cleaned a minimum of two times annually and the service center is swept on a monthly basis.

Hazardous Materials

The Town’s Corporation Yard SWPPP is integrated into the Maintenance Service Center Emergency Response Plan. Information on spill response and HAZMAT information is contained in the document as well and is addressed in more detail later in this section. The SWPPP was provided to the Regional Board in the Town’s annual report five years ago, but will be updated next year. Also the Maintenance Services Manager, Jed Johnson, updated and reviewed the HAZMAT Procedures Handbook a few years ago. Every two years, the Town’s Environmental Health and Safety consultant, Du-All Safety, evaluates the Town’s corporation yard to assess the compliance status of all environmental programs. This has already been scheduled for early next year. Maintenance and stormwater staff plan to work with the contractor to inspect the corporation yard to ensure that the Town is in compliance with stormwater regulations and all CAL OSHA requirements.

Du-All Safety has trained maintenance staff, over the course of two half days, on emergency spill response and how to handle hazardous materials a few years ago. The Town’s Spill Response protocol flow sheets and Call-out lists were updated and given to all attendees at the training (see Attachments ID-1, ID-2, ID-3, and ID-4 in the 2006-07 annual report). The Town’s Stormwater Manager originally worked on developing the spill response protocol flow sheets and call-out lists for the entire County.

Also in 2004, the Town’s consultant, Du-All Safety, conducted a chemical inventory for several Town facilities where chemicals are stored and Town staff was taught how to do the inventory ourselves. With this information, a binder was put together with all Material Safety Data Sheets for the chemicals stored at each site. This year, it was noted that these sheets need to be updated. At most of the sites, the binders are stored in the Janitor’s closet with the exception of the Town Offices, which is located in the upstairs copy room, and the Town Service Center binder is located in the break room and one in the first maintenance bay. This binder contains product safety information (MSDS Sheets), as well as manufacturer contact information and first-aid measures in case of exposure/accidental ingestion.

A list of the chemicals was produced for the binders and given out to each employee. In order for the binders to remain accurate, employees were encouraged to limit the use of chemicals to those items already on the list. There is a table of contents page in each binder that will be updated as well. With everyone’s cooperation, these binders are kept up-to-date and accurate, so that we have the necessary information in the event of an emergency.

Street Sweeping

MUNI - 4 Street sweeping efforts are monitored by Town staff monthly and new areas added as new subdivisions come on-line. The street sweeping map and schedule is on the Town’s website and it appears to be very helpful to residents (see Attachment MN-1). As a result, Town Maintenance staff reports that there appears to be fewer cars parked on the street on sweeping days due to better communication with residents. In general, all residential streets are swept monthly and commercial areas are swept weekly. Areas of heavy leaf fall have been identified and these areas receive additional sweeping prior to the beginning of and during the rainy season. Staff also adds areas on an as-needed basis based on calls from residents.

The number of street miles swept and debris collected from street sweeping was generally the same as last year. It was also an early storm season, and Maintenance staff reports that most of the leaf drop debris was picked-up by the street sweepers before it reached the catch basins. The number of catch basins cleaned and/or inspected was 1,171 this year, compared to 881 last year. This is an increase of 290 from last year and 684 from the previous year, indicating that the number of catch basins cleaned has more than doubled in the past two years, but the volume of debris remains relatively consistent.

Town Maintenance staff periodically inspects the contractor’s work and speaks to the contractor regularly to ensure compliance and is very pleased with the contractor’s performance and responsiveness. For example, the street sweeping contractor informs maintenance staff when there are low lying branches that prevent the sweeper from sweeping the curb and gutter, so maintenance staff can go out and remove the branches for them. This type of communication also happens in the case of parked cars, where notices are placed on the vehicles.

On a rare occasion, hydraulic fluid leaking from the recycling trucks and sometimes the street sweeper is a concern. This occurrence seems to be less frequently lately. It can make a mess in the streets and it can also be very slippery and pose a traffic hazard. When it occurs, the street sweeper operator notifies the maintenance staff and they call the garbage hauling company to clean it up.

Mobile Cleaners

For mobile cleaning projects, the Town utilizes California Pressure Wash, Inc., who is a BASMA approved operator. This company is the only mobile cleaner the Town uses to clean sidewalks, buildings, etc. They typically clean the Town’s downtown sidewalks twice a year. However, a significant change happened this fiscal year due to the drought restrictions. No mobile washing with EBMUD water was done until the restrictions were lifted on July 1, 2009. Town staff checked the California Pressure Wash, Inc. certification before hiring them and found that it was current and expires on 8/08/2009 and will be rechecked at that time. Town maintenance staff periodically inspects their work to ensure that they are complying with clean water regulations and are happy with their performance. When operating, they typically use booms and/or suck the wash water up with wet/dry vacuums and do not allow it to enter the storm drain system.

MUNI - 5 Trash

Maintenance staff reports that the biggest issues regarding trash in Danville are in parks, the areas around the two High Schools and in the downtown area. Town Maintenance staff considers these areas to be hotspots and additional trash collections efforts are focused in these areas. The Town employs four full time workers’ whose primary job responsibility is to pick up trash on daily basis in parks/schools, public buildings, roadsides and along trails. The Town of Danville also participates in the Work Alternative program that provides up to five workers a day to pick up litter.

For example, the 53 trash cans in downtown Danville are collected three times per week and all foot-litter and trash/recycling containers in parks are collected daily. Trash along roadsides has always been a high priority for the Town and Work Alternatives are utilized to pick up trash/litter along arterial streets and major collector roads weekly or monthly, depending on the location of Town.

Maintenance staff does an exceptional job of trash pick-up in Danville. The Town’s computerized tracking system accounts for 29,545 bags of litter that were picked up from the downtown area, parks and along roadsides. This figure is up by 3400 more bags than last year’s litter (26,140 bags). The Town’s trash collection efforts have been steadily increasing over the past few years; up 13% this year and 19% last year as compared with previous years.

There are approximately 800–900 trash/recycling cans throughout the Town of Danville, 53 of which are downtown. On an on-going basis, maintenance staff monitors the capacity of the cans downtown and in the parks. When it appears that an area is not being serviced adequately, staff will add an additional trash can in that area. Eleven trash cans have been added over the past three years downtown. Recycling containers are located in each park and Town staff report that they are being utilized, but frequently trash needs to be removed from the recycling containers.

At special events such as the 4th of July Parade in Danville, maintenance staff makes sure that the streets are cleaned immediately before and immediately after the event. An extra effort has been made to add recycling containers and additional trash receptacles at the many special events throughout Town all year long. For major tournaments, dog shows, special events, family camp outs, etc. the Town maintenance staff monitors the special events schedule and plans for additional trash and portable recycling containers to collect trash/recycling at the events. They have learned that often times several additional containers, clustered together and placed at convenient locations at special events handles the additional load most efficiently. Maintenance staff indicates that the portable recycling containers actually tend to collect more recyclables than the permanent containers in the parks. This may be because they are conveniently located closer to the event. The everlasting problem with recycling containers at these events is that the public continues to put trash in the recycling containers, which requires extra effort to sort, but based on reports this problem seems to be improving.

MUNI - 6 Next fiscal year, Maintenance staff is planning on verifying the number of trash receptacles and all trash collection efforts in Town in order to address the new MRP concerns regarding trash. The Town is also trying to quantify the additional recycling materials collected at special events which is a bit problematic since the trash/recycling efforts for these events is handled by the event sponsor, not the Town.

Graffiti

In comparison to larger cities, Danville has a marginal graffiti problem on sound walls, buildings and bridge abutments. The tagging problem has noticeably improved in resent years. Although not logged, the Town estimates receiving approximately 8 calls per year regarding this issue. Most taggings are small spray paint tags where Town staff can easily block it out with paint. This is done immediately within 24 hours in order to discourage additional taggings at the same location. Traffic safety signs usually are replaced if they are tagged because a chemical paint remover will take off the retro- reflectivity of the sign.

Dumping Hot Spots

In order for a new “No Dumping” sign to be installed, two or more dumpings need to occur at the same location. Approximately five areas have signs posted and no new dumping hot spots were identified this year for a third year in a row. Staff attributes this to the fact that Danville has become built out and there are few locations available to dump debris illegally. When dumping does occur, usually along roadsides, they are quickly cleaned up by maintenance crews and they do not typically re-occur, so no new signs were posted this year. Maintenance staff works with the Police Department to monitor all dumping hot spots sites previously identified. It appears that the problems at these locations have been solved by adding signage.

Road Repair and Maintenance

All asphalt and concrete work is scheduled for the non-rainy season. Outside contractors are utilized for the large road maintenance projects through the Engineering Division, and are handled as Capital Improvement Projects with contracts that include NPDES requirements. These jobs are monitored on a daily basis by Town Inspectors – see the New Development section for more information on the Town’s CIP program.

For minor road repairs, the Town’s Maintenance Division utilizes a slurry vacuum machine made specifically to suck up slurry from street and sidewalk saw cutting operations. This has been an improvement over previous years practices where the drainage inlets where boomed and the sediment was allowed to dry and was collected. This new operation is much cleaner and more effective.

All asphalt and concrete spoils are brought back to the corporation yard and stock piled. Town maintenance staff have instituted a recycling program for the concrete and asphalt spoils. Town staff regularly hauls off this debris to Vulcan Materials plant in Pleasanton where it is all recycled at a much cheaper cost than the County Quarry

MUNI - 7 (used in previous years) and it is closer. In the winter, any piles that are there are covered until removed.

The Town’s Integrated Pest Management (IPM) Program has been fully operational for six years for all Town buildings, creek, roadside, and park maintenance. Jed Johnson, the Maintenance Services Manager has been a member of the Contra Costa County IPM Task Force and was active in the development of countywide IPM policies a few years ago and stays abreast of new IPM methods that may be applicable to the Maintenance Services Division. This group developed the countywide IPM Policy for Contra Costa County which was approved by the County Board of Supervisors in July 2002. Some pilot-only efforts have been tried in various areas of the county and the information is shared. However, the Town of Danville’s park, roadsides and building maintenance IPM practices currently exceed this policy in all areas. Jed also coordinates with the San Ramon Valley Unified School District on pesticide/herbicide management practices since several of the Town-maintained parks are located on school sites. The Town standards on all school sites are at the “low-toxicity levels” as agreed upon with the School District and the City of San Ramon. Maintenance supervisors and staff are aware of the goals of the IPM program and try to implement an IPM strategy as the first line of defense in Danville.

In general, no pesticides are stored at Town facilities. Also, no herbicides or fertilizers are stored at Town facilities unless it is to be used within a couple weeks. All pesticide/herbicide applicators are contracted out and the contractors are aware of the Town’s NPDES permit requirements and all the IPM Performance Standards. These applicators report to the Town on all the quantities of pesticides/herbicides that were utilized in the Town of Danville for this report.

IPM - Buildings

The Town hires out all pest management operations for publicly owned buildings to a contractor that has been trained in and implements IPM (Bug Zappers). Over the past eight years, IPM Performance Standards were developed in a written IPM program and are still being utilized for all Town-owned buildings. The IPM program applies to the six Town-owned buildings (library, community center, Town offices, Town Meeting Hall, Town Service Center, and Oak Hill Park Community Center as well as several parks buildings) and has proven to be very effective for spiders and ants. Bait traps are used with orange guard or rosemary oil, which works very well. In the beginning this program only cost 10% more with no pesticides being used. It appears that the bugs are eradicated more effectively with this procedure. Instead of coming out quarterly to spray pesticides, monthly visits from the contractor are needed to replace the traps, etc. Pesticides would be a last resort. The IPM practices are recorded for each visit and reflected in their monthly billing statements.

IPM - Parks and Roadsides

IPM methods are also utilized by the Town’s certified pest control contractor for all parks and roadside areas of Town. Since many of the Town’s parks are also school district

MUNI - 8 sites, they follow strict “low-level” herbicide use standards set by the State for school districts for all Town parks. The Town applies herbicides monthly (school district park sites approximately 10 times per year). Herbicide/pesticide spraying is never done while it is raining or when school is in session. The Town posts a notice at each school site to inform the public forty eight hours before applying herbicides/pesticides to 72 hours after application. The Town’s maintenance manager meets monthly with the school district maintenance manager to discuss pesticide/herbicide practices. As a group, they try to use all the same products at the various school sites for efficiency and proper application. The school district representatives report that when they tried to eliminate all herbicides/pesticides, other problems developed with rodents, insects, weeds and the sites were very aesthetically unpleasing. The current methods appear to be working adequately now.

Due to near drought conditions, the Town committed to East Bay Municipal Utility District (EBMUD) to voluntarily reduce its water usage. On August 1, 2008, the Town instituted a mandatory water rationing program, reducing water usage by 30% at all parks and roadsides. This mandate also included a mandatory 10% water reduction at all school sites. In an effort to save additional water, the Town implemented these requirements early in June of 2008.

Maintenance staff reports that the result of the water reduction efforts resulted in an increase in the fertilization program in order to help maintain healthy turf and shrub areas in Town parks and roadsides. Preliminary tests involving applying surfactants to turf areas at Green Valley School and on the roadsides in east Danville were conducted to see if they would help in retaining water and nutrients in the soil longer to minimize water/fertilizer usage. But they did not meet the Town’s expectations. Due to the 30% water reduction requirement this year, parks and roadsides were fertilized and mowed less to allow the grass to grow longer and be healthier with a deeper root structure.

A turf management program for all Town-maintained sports fields is regularly performed during the fall or spring of the year. The Town’s turf management program includes aeration, slit seeding and fertilization. In areas of heavy use, the turf management program can be performed up to five times a year. The granular slow release type of fertilizer was used and at the same time the lawn was aerated in order for the fertilizers to properly penetrate. A better irrigation system with a new pump was installed at Green Valley School three years ago where there are two baseball fields and three soccer fields on natural turf. The methods utilized at this site appear to have worked because staff reports that there is more efficient performance with the irrigation system resulting in less chemical usage.

The Town of Danville has made a commitment to using artificial turf for sports fields in two large public parks/sports facilities. The Diablo Vista Park sports fields (comprising approximately 1 acre) were converted from regular turf to artificial turf ten years ago and were completely replaced two years ago a high grade artificial turf. Staff reports that this new high grade synthetic turf material appears to be longer-lasting than the turf that it replaced. Sycamore Valley Park sports fields (approx. 3.8 acres) were renovated and replaced six years ago with artificial turf on two soccer fields and three baseball diamonds. Conversion of these park sites to artificial turf was very costly initially; however these fields require no water, fertilizer, or pesticides and very little herbicides.

MUNI - 9 The Town maintains one pond at Oak Hill Park where the water quality over the past eight years has progressively gotten better without using copper-based algaecides. In the past, the Town had one fountain sprayer in the middle of the pond and a circulation pump that couldn’t keep the water clear. The system was improved eight years ago by installing three aeration lines that greatly improved the water quality of the pond along with the use of microbiotics. However, the improved system didn’t hold up. The lines wore out and had a tendency to get clogged and broken. So the Town of Danville replaced the system three years ago with five aeration stones that appear to work better and are friendlier to fisherman.

The pond is 100% controlled naturally. Alum and bacteria microbes have been utilized in the pond for algae and debris control for over. The microbes reproduce every 10-12 days and eat the same things that algae would eat so they starve the algae of nutrients. It appears that fewer quantities of microbes are being utilized than ever before because they are multiplying on their own with the improved efficiency of the aeration system. The Alum is composed of fish oils and all-natural by-products that are used for water clarity. It works by sinking cloudy water debris to the bottom of the pond so the microbes can eat it.

Another IPM measure that has been deemed effective for rodent control over the past two years along roadsides and parks, is to also utilize traps for rodents so that we can reduce the use of poison bates in some areas. This method appears to be effective, but considerably more labor intensive (e.g. three hours/day resetting traps).

MUNI - 10 IPM - Creeks

Maintenance staff manually removes all debris obstructing the flow line and all litter in the creeks. Most creek weed abatement is also done manually or mechanically. The weeds on the bottom and banks of the creeks are cut with a line trimmer, and spraying for tulles only occurred this year. This effort is completed during the months of July, August and September and is done by October 15th, per the Fish and game requirements. Each year maintenance staff completes quarterly reports for the Department of Fish and Game, reporting the location of all creeks that are being cleaned and maintained.

IPM - Public Outreach

This year Stormwater staff distributed IPM information at the community Farmers Market on two occasions. Community members are informed how to care for their plants and lawns and utilize IPM methods for reducing the use of pesticides in their gardens. Program brochures on several IPM topics were handed out that appeared to be well received by community members. Annually, Maintenance staff plants a fully organic demonstration garden at the corporation yard and shares the “fruits” of their labor with the rest of the staff!

The school outreach program (described in the PEIO section of this report) also incorporates how pesticides can affect the environment.

General BMPs

Over the years, the Town staff has learned to buy and use the minimum amount of chemicals, paint, solvents, etc. that is necessary to do the job. They feel that it is better to buy less and use it all than to buy in bulk and have to store it.

All mechanical equipment at the service center is cleaned over an oil/water separator that drains to CCCSD and is cleaned 2-3 times a year as-needed at a cost of $2000 each time.

In 2005, the Town’s Maintenance Services Manager, Jed Johnson, became the Designated Operator for the underground storage tanks at the Town’s Corporation Yard. The Designated Operator certification test for this position occurs every two years. The Town’s Maintenance Service Center’s underground fuel tanks passed a required inspection four years ago by an independent firm, Petrotek. Then two years ago, the Town also decided to contract out the monthly underground storage tank inspections and through Petrotek. In addition, the underground tanks were upgraded to include under dispenser containment as required by the State’s Clean Water Act. The Phase 1 Vapor Recovery System was also upgraded as required by the BAAQMD. A computerized fuel tracking system has been installed that only allows a user to

MUNI - 11 dispense a maximum of 25 gallons for most vehicles. The fueling area has spill containment and clean-up kits at the pumps, break away hoses and “No-topping off Signs.”

Jed Johnson has also been responsible for completing the Town’s annual CUPA reporting process to the County. Previously, this report was done by an outside consultant. This process includes an annual inventory of everything to do with the Town’s underground storage tanks and the handling and storage of all HAZMAT related materials at the corporation yard.

Training

The Town’s Human Resource Department consistently ensures that Town staff in all departments is adequately trained for their jobs. As of six years ago, the Town’s Health and Safety Committee as a part of the on-going efforts to meet the workplace safety requirements set forth by the California Division of Occupational Safety and Health, the Town hired an outside contractor to help ensure that the Town is in compliance with all CAL-OSHA standards. See Attachment MN-2 for a list of all Town training planned for field staff next year. Also this year, Jed Johnson, Maintenance Services Manager, did an overall annual training for all 23 maintenance staff on spill containment, emergency spill response and shut–off procedures at the fuel pumps.

The Stormwater Manager reviewed and updated the spill response call-out list last year and had it laminated and distributed to each department this year for all Town receptionists and placed in each Town vehicle. A presentation about it was also made at a joint departmental meeting and the weekly managers’ meeting.

The Town’s consultant, Dual Safety, conducted a first responders training for the entire maintenance staff of 25 employees (at that time) a few years ago. According to the consultant, it is planned that this class will need to be repeated within the next year or two. Attendees will be re-trained on how to identify a spill, set up perimeters and keep the public safe. The will review will also include who to contact in the case of a spill. This year the Town’s contacts list was checked for accuracy and reprinted, laminated and placed in each Town vehicle.

Stormwater staff made a presentation to all Maintenance staff regarding Clean Water Program regulations and Best Management Practices (BMPs) last year and discussed various ways/situations to implement BMPs. This training is planned for every other year. In addition to this training, Maintenance supervisors regularly train employees regarding common maintenance practices for secondary containment, erosion control methods, drain inlet protection, paving operations, recycling, cleaning of equipment and IPM techniques as the job requires it.

These issues are typically addressed as they occur, and not all at once. Management staff understands that their staff does not like to be lectured to and can absorb information better a little at a time when a particular job needs to be done. Changes are also made, as new methods and materials improve and are developed. For example, the use of silt fences and rock bags are now recommended by Regional Board staff. Town Maintenance staff was taught how and where to use rock bags and why sand

MUNI - 12 bags are not acceptable any more was also discussed. The staffs’ observation is that the “roc socks” are more efficient at containing silt. Each year when the annual report is being prepared, these and other similar conversations/meetings occur between the Stormwater Manager, grading inspector, Maintenance Services Manager and the three Maintenance Supervisors as a reminder to incorporate BMPs and training in maintenance activities where appropriate.

Since the Road and Drainage Maintenance Supervisor, Jim Parke, is the back-up for the Stormwater Manager. Jim is a member of the CCCWP Municipal Maintenance group that began meeting over a couple years ago. He reports that these meetings are very informative and they provide valuable information on how other cities handle maintenance issues regarding staff, equipment and various best management practices. Jim Parke and Jed Johnson both attended the CCCWP Workshop training on April 23, 2009 for Municipal maintenance employees this year (see Attachment MN- 3 for the attendance rooster).

Jed Johnson, the Maintenance Services Manager, is also a member of the Contra Costa County IPM Task Force and is the Town’s official CUPA representative as mentioned earlier.

Modifications:

None identified.

Fiscal Year 2009/2010 Goals:

1. Comply with the new MRP requirements when they are adopted.

2. Update the Municipal maintenance SWPPP.

MUNI - 13 MUNICIPAL MAINTENANCE – QUANTITATIVE RESULTS

Industrial Commercial Residential Description Areas Areas Areas Total

Street Sweeping

Total number of curb miles within Agency’s 289 jurisdiction

Number of curb miles swept 4,460

Total volume of material removed through 2,337 sweeping (cubic yards)

Preliminary Estimated Mass (Dry Weight) of Constituents Removed by Street Sweeping

Total PCBs (lbs) .08

Total Mercury (lbs) .16

Total Copper (lbs) 293.95

Total Lead (lbs) 106.66

Total Nickel (lbs) 88.45

Total Zinc (lbs) 468.24

Total Petroleum Hydrocarbons (lbs) 5722.96

Total Oil and Grease (lbs) 12,486.46

Publicly Owned Storm Drain Facilities

Total Number of Storm Drain Facilities

Inlets 4,694

Culverts (miles) a

V-Ditches/Roadside Ditches (miles) 1.5b

a Culverts are included with v-ditches and roadside ditches. b Ibid

MUNI - 14 Industrial Commercial Residential Description Areas Areas Areas Total

Pump Stations 0

Constructed Channels (1) (miles) 3

Natural Watercourses (2) (miles) 1.6

Trash Racks 14

Number of Storm Drain Facilities Inspected/Cleaned

Inlets 1,171

Number of Storm Drain Inlets requiring 50 more frequent cleaning

Culverts 27,031 Lf.c

V-Ditches/roadside ditches (miles) d

Pump stations 0

Number of Pump Station Maintenance 0 inspections

Constructed Channels (1) (miles) e

Natural Watercourses (2) (miles) f

Trash racks 107

Number of Illegal Dumping Hot Spots 8g identified during Routine Inspections

Volume of Material Removed from Storm Drain Facility Cleaning (cubic yards)

Inlets 66

c This figure represents all Town-maintained creeks, ditches, culverts, constructed and natural channels. d Ibid e Ibid f Ibid g This is in addition to the 5 that are currently signed.

Culverts 245h

V-Ditches/roadside ditches i

Pump stations 0

Constructed Channels (1) j

Natural Watercourses (2) k

Trash racks 14

Preliminary Estimated Mass (Dry Weight) of Constituents Removed by Storm Drain Facility Cleaning

Total Copper (lbs) .43 3.17 3.6

Total Lead (lbs) 1.0 7.23 8.23

Total Zinc (lbs) 5.42 16.89 22.31

Total Petroleum Hydrocarbons (lbs) 29.04 120.98 150.02

Total Oil and Grease (lbs) 34.89 338.43 373.32

Miscellaneous Municipal Activities

Number of Municipal Maintenance Facility Inlets Stenciled/Marked with the “No Dumping” 30 Message

Number of Municipal Maintenance Facility 50 Inspections for Leaky Vehicles and Equipment

Total Volume of Material Collected from Litter 29,545l Receptacles

Pesticide/Herbicide Use

h This figure represents material removed from all Town-maintained creeks, ditches, culverts, constructed and natural channels. i Ibid j Ibid k Ibid l This figure is up by over bags of litter from last year.

Total quantity of pesticides/herbicides 1220 applied (lbs)

Total quantity of pesticides/herbicides 63 applied (gallons)

Total quantity of pesticides/herbicides applied with copper as an active ingredient 0 (lbs)

Total quantity of pesticides/herbicides applied with copper as an active ingredient 0 (gallons)

Total quantity of pesticides/herbicides applied with diazinon as an active ingredient 0 (lbs)

Total quantity of pesticides/herbicides applied with diazinon as an active ingredient 0 (gallons)

Fertilizer Use

Total amount of fertilizer applied (lbs) 41,025

Total amount of fertilizer applied (gallons) 0

Number of Employees Attending Municipal Maintenance Training/Workshops

Municipal training/workshops 26

Program training/workshops 2

Other: IPM seminar/workshop 2

(1) Constructed Channels – A constructed channel means a constructed pathway for conveying stormwater runoff. The constructed channel may be earthen, rock or concrete lined. It is differentiated from a “v-ditch” in so much as it has a defined bed.

(2) Natural Watercourses – A natural watercourse means a natural pathway for conveying stormwater runoff within defined bed and banks.

MUNI - 17