Clarifications to Tenderers

EUROPEAN UNION DELEGATION TO MONTENEGRO

CLARIFICATIONS TO TENDERERS

Supply of Equipment/vehicles for waste collection Publication reference: EuropeAid/131239/C/SUP/ME

No. QUESTIONS ANSWERS

1 Method of payments for this contract is defined in the A clarification of 2nd party Article 26.1 of the Special Conditions. (PEHD 240L containers and " In order to obtain payments, the Contractor must Galvanized steel 1100L forward to the authority referred to in paragraph 26.1 containers): above: Since the delivery will be successive at 14 different a) For the 60% pre-financing, in addition to locations, will the payment also be the payment request, the performance guarantee. If a pre- in successive installments (within financing is requested and this payment exceeds EUR agreed term) or the payment will 150.000, or if no proof documents have been provided for be when all deliveries are the selection criteria, the Contractor must provide a completed? financial guarantee for the full amount of the pre- financing payment.

b) For the 40% balance, the invoice(s) in triplicate following provisional acceptance of the supplies."

2 Will the statement for liberation of Statement for VAT and Customs duties exemption is VAT and Customs duties with issued with each separate import. each (separate) import be received?

3 LOT 2 Containers, Item 1: Dimensions of containers stipulated for LOT 2 Item 1 in Can you please clarify if the ANNEX II+III: TECHNICAL SPECIFICATION + dimension should be as follows; TECHNICAL OFFER provide enough flexibility and ensure competitiveness. In order to be fully in line with Height: 1065 – 1110 the requirements of the standard, text in the LOT 2, Item Width: 550 – 585 1 in the ANNEX II+III: TECHNICAL SPECIFICATION Maximum load capacity 90 – 110 kg. + TECHNICAL OFFER is amended as follows: "240-litre wheeled bin approved to EN-840-1-5-6 as a These dimensions will ensure competitiveness. minimum and conform to the following specification: Height 1060-1100 mm; Width 575-585 mm; Depth 730-740 mm;"

1/10 4 LOT 2 Containers, Item 2: Item 2, 1.100 liter containers should be made from hot-dip o Can you please clarify if 1.100 galvanized steel manufactured in conformity with EN liter containers made from hot- ISO1461 standard. dip galvanized.

5 LOT 2 Containers, Item 2: Item 2, 1.100 liter containers should be constructed from Can you please clarify if 1.100 hot-dip galvanized steel manufactured in conformity with liter containers covered by EN ISO1461 standard. galvanized with EN ISO1461 standard.

6 LOT 2 Containers, Item 2: A reinforced comb edge compatible with lifting equipment o Each wheeled bin must conform is also applicable to 4 wheeled bins. RAL-GZ 951/1 to EN-840-1-5-6 as a minimum standard is related to Waste and Recycling Material or RAL GZ 951/1 (where Containers made of Plastic. RAL-GZ 951/2 standard is applicable) and must have a related to Waste and Recycling Material Containers made reinforced comb edge compatible of Metal. EN-840-3 is related to containers with 4 wheels with lifting equipment” should be with a capacity up to 1300 l. with dome lid(s) for trunnion declined from technical and/or comb lifting device. Therefore text in the LOT 2 specifications because this Item 2 in the ANNEX II+III: TECHNICAL technical specifications belong to SPECIFICATION + TECHNICAL OFFER is amended as 2-wheel plastic container follows: systems. And also regarding our "Each wheeled bin must conform to EN-840-3-5-6 as a marketing research RAL GZ minimum or RAL GZ 951/2 (where applicable) and must 951/1 use for 2-wheel plastic have a reinforced comb edge compatible with lifting container systems. equipment”

7 LOT 2 Containers, Item 2: Dimensions of containers stipulated for LOT 2 Item 2 in o Can you please clarify if the ANNEX II+III: TECHNICAL SPECIFICATION + dimension should be as follows: TECHNICAL OFFER provide enough flexibility and ensure competitiveness. In order to be fully in line with Height: 1400 – 1500 o the requirements of the standard EN-840-3, text in the LOT 2, Item 2 in the ANNEX II+III: TECHNICAL o Width: 1320 – 1420 SPECIFICATION + TECHNICAL OFFER is amended as o Depth: 880 – 980 follows: o These dimensions will ensure "1,100-litre wheeled bin approved to EN-840-3-5-6 as a competitiveness. minimum and conform to the following specification: Height 1,200-1,470 mm; Width 1,360-1,380 mm; Depth 1,030-1,115 mm;"

8o Regarding the possibility to Participation in tendering procedure for this contract is participate to the tender in regulated by Article 3. Participation described in the "consortium" or in "Joint Annex A - Instructions to tenderers. venture" with other company, we would like to receive more Participation in tendering is also open to consortia, either information concerning the permanent or temporary. The consortium must be regulations of the consortium; in constituted before tender submission. Please note that Italy, for example, for similar many of the tender's requirements refer to all consortium situation, is possible to establish members, in terms of eligibility, compliance with the to the "ATI" (temporary

2/10 associations of enterprises) that is selection criteria, submission of documents, declarations constituted after the tender etc. Also, all consortium members must be jointly and awarded. Does the applicable law severally liable for the tender and any subsequent contract. to the tender for Montenegro foresee this possibility? 9o In case of positive answer (to The consortium must be constituted before tender question No 8) is it necessary the submission. See also answer no. 8. constitution of the "ATI" before to participate to the tender or it's possible to do it also in case of tender awarded? 10o The General Requirements The color to be used for painting vehicles belongs to (Vehicles) specify that the standard RAL color chart and it is defined as RAL 2011 vehicles are to be supplied Deep orange. painted in the specified colors, with the appropriate livery for The livery is going to be in the sticker form. Production each vehicle type. Since colors and placement of stickers must be calculated in the price outside manufacturers' standard of vehicles. Each vehicle will have four stickers, two small range may involve different size stickers to be placed on the doors and two big size (higher) costs, we kindly ask for stickers to be placed on the advertising panels. Correct specifying the required color(s) for the vehicles (Type 1/ Type 2, size and design of stickers will be delivered to the Type 3). Please also confirm Contractor together with the Commencement order. whether the livery, which we assume to be in sticker form, will Please see also answer to Q 23. be provided by the Purchaser. 11o The General Requirements General requirements part of Annex II + III (Vehicles) (Vehicles) require 1 x hand-held require 1 x hand-held diagnostic data reader for plugging diagnostic data reader for into receptacle fitted to each vehicle to read and analyse plugging into receptacle fitted to trouble codes. each vehicle to read and analyse trouble codes. We understand This means that each vehicle must be supplied with one that only no, 1 x hand-held hand held diagnostic data reader. diagnostic data reader, suitable for reading and analysing trouble Please see also answer to Q 35. codes on all vehicles (Type 1, Type 2, Type 3), is required. Kindly confirm if this understanding is correct. 12o For all vehicles (Type 1, Type 2, All vehicles (Type 1, Type 2, Type 3) corresponding to Type 3), an air bag is required Item 1, Item 2 and Item 3 of LOT 1 has following for the steering wheel. requirement: "Integral power assistance steering with o Please understand, however, that wheel to be adjustable for rake and angle and shall not all European trucks' include an air bag." manufacturers include the air bag in their vehicles' range. Due to the fact that only limited number of vehicle manufacturers offer air-bag as an option due to reasons of o Some first class European unclear safety benefits for the driver as well as due to the manufacturers, who commonly sell their vehicles throughout the steering wheel configuration, requirement is amended as EU and to all other European follows:

3/10 countries including Montenegro, "Integral power assistance steering with wheel to be do not envisage the air bag option adjustable for rake and angle and shall optionally include due to the design configuration of an air bag." the steering wheel. o Furthermore, the air bag is not mandatory under the current EU directives. o In light of above, to allow participation of all prospective European manufacturers, we kindly ask for not prescribing the air bag as a mandatory requirement. 13o For all vehicles (Type 1, Type 2, We would like to confirm that for all vehicles (Type 1, Type 3), a 6-speed automatic or Type 2, Type 3), a 6-speed automatic or automated automated gearbox is required. gearbox is minimum requirement. An automatic or o Kindly confirm if an automatic or automated gearbox with a higher number of speeds is automated gearbox with a higher acceptable. number of speeds (which undoubtedly ensures better performances), is acceptable. 14o For all Superstructures (Type 1, o We confirm that any equivalent fall prevention system is Type 2, Type 3), the technical acceptable. specifications require as follows: o "Bi-line secured access and fail prevention system shall be fitted for the safety of operatives". o Since Bi-line is a registered trademark, i.e. identifying one particular manufacturer, we kindly ask you to confirm whether any other (equivalent) fall prevention system is acceptable. 15o For all Superstructures (Type 1, Yes a lifter with automatic presetting of the bar /arms Type 2, Type 3), the technical height and automatic clamping of the bins, satisfies our specifications require as follows: requirement. The cycle time is for 120 to 240 litre bins o "The lift shall have an automatic only. Lifting device shall be controlled at whole cycle by cycle time of 6-8 seconds". one control lever.

o We kindly ask you for clarifying Please see also answer to Q 29/30 the meaning of "automatic". In particular, please confirm if a lifter with automatic presetting of the bar /arms height and automatic clamping of the bins, satisfies your requirement. Please also confirm if the required cycle time is related to

4/10 the 2 wheeled plastic bins (120- 240 Its) only. 16o For the Superstructure of Type 3 Each RCV and interchangeable lifting device shall be in vehicles/ the technical accordance with CE Machinery Directive. If RCV is specifications require as follows: certified with integrated lifting device, then is EN 1501-1 "The low level bin lift must have enough. If RCV for manual loading is certified conformity CE Machinery Directive with EN 1501-1, then interchangeable lifting device shall certification showing conformity be attested with PR EN 1501-5. with EN 1501-1 and PR EN l501- 5". o In general, for superstructures (e.g. RCV equipment plus low level bin lift) produced by the same manufacturer, there is only one manufacturer's CE Machinery Directive certification attesting conformity with EN 1501-1 and PR EN 1501-5". Such certification covers both the RCV equipment and the low level bin lift. o We kindly ask you to confirm whether above certification, which also is in line with the technical specifications for Type 1 and Type 2 vehicles' superstructures, is acceptable. 17o For the 1,100-lltre wheeled bins, EN-840-3 is related to containers with 4 wheels with a the technical specifications capacity up to 1300 l. with dome lid(s) for trunnion and/or require the conformity to EN- comb lifting device. RAL-GZ 951/1 standard is related to 840-1-5-6 standards. Waste and Recycling Material Containers made of Plastic. RAL-GZ 951/2 standard is related to Waste and Recycling However, please note that the o Material Containers made of Metal. Therefore text in the following are the only applicable LOT 2 Item 2 in the ANNEX II+III: TECHNICAL standards for this type of bin: SPECIFICATION + TECHNICAL OFFER is amended as o - EN-S40-2-5-6 (bin with plastic follows: lid) "Each wheeled bin must conform to EN-840-3-5-6 as a minimum or RAL GZ 951/2 (where applicable) and must o - EN-840-3-5-6 (bin with galvanised steel lid) We kindly have a reinforced comb edge compatible with lifting ask you to confirm which of the equipment” two standards the 1,100-litre bins must comply with. "1,100-litre wheeled bin approved to EN-840-3-5-6 as a minimum and conform to the following specification: Height 1,200-1,470 mm; Width 1,360-1,380 mm; Depth 1,030-1,115 mm;"

Please see also answer to Q4/5

18o We would like to participate in In order to be considered eligible to participate in the this tender in the name of XYZ. tender procedure, the candidate must satisfy the

5/10 o XYZ is established in Thailand requirements of the Section 3 of the Instructions to which is one of selling function Tenderers, whose relevant part reads as follows: for XYZ group of companies. "Participation in tendering is open to all legal persons o Our Refuse Collection Vehicle participating either individually or in a grouping for Lot 1 shall be manufactured (consortium) or tenderers which are established in a the by XYZ Industry which is Member State of the European Union or in a country or established in Turkey. territory of the regions covered and/or authorised by the o We would like to inform you that specific instruments applicable to the IPA programme XYZ and XYZ Industry are the under which the contract is financed." same family in XYZ group of companies. o The Vehicle shall be completed and shipped out from XYZ Industry directly to customer. o Is that possible to participate in this tender with XYZ? 19o Could you please clarify if the Exact name is Refuse collection vehicles (RCV) according Refuse-collection vehicles refer to EN 1501-1, however, they must be able to compact the to the trucks for collecting refuse, refuse. or refuse compactors? 20o Given that the goods(a lot of 2 Below is a list of cites with indicative quantities of (240 liter plastic waste bins and containers and bins to be delivered. First number is related 1100 liter metal containers) are to quantities for Item 1 and second to Item 2 of Annex delivered in 14 cities in II+III Montenegro, is there a specification - how many pieces Kolasin, 30, 100 are delivered to individual cities? Mojkovac, 100, 50

Rozaje, 150, 200

Plav, 100, 50

Andrijevica, 50, 50

Bijelo Polje, 200, 50

Ulcinj, 0, 100

Berane, 0, 200

Cetinje, 100, 80

Savnik, 10, 50

Niksic, 200, 200

Pljevlja, 0, 200

6/10 Zabljak, 30, 30

Pluzine, 100, 50

21o In technical specification of Hot foil stamps shall be made in factory by original Containers, the first characteristic container producer no later. Correct size and design of concerting PEHD containers and stamps will be delivered to the Contractor together with hot foil stamping with attached the Commencement order. Production and placement of information are not clear enough. stamps must be calculated in the price of bins. o Therefore, can you please send additional description and/or photo of how these stamps should look like, what information should attachment contain and who is the side responsible for making stamps/attachments. Are those hot foil stamps made in factory by original container producer or can be attached later? 22o For the galvanized containers, Correct size and design of sticker will be delivered to the could you please let us know Contractor together with the Commencement order. what information should Production and placement of stickers must be calculated in attachment contain and what are the price of containers. the stickers supposed to look like? 23o It would be very good if you can LOT 2, Item 1- Dimensions and design are given in provide us with a photos of both standard EN 840-1. types of containers with stamps/stickers for better LOT 2, Item 2 - Dimensions and design are given in clarification. standard EN 840-3.

General guidelines for design of stickers is provided in "Communication and Visibility Manual for EU External Actions".

http://ec.europa.eu /europeaid/work/visibility/index_en.htm

Please see answer to Q21 and Q22

24o What are the cases where it A candidate may rely on the economic, financial, is possible to use the reliance professional and technical capacities (as defined in the according to the Directive procurement notice) of other entities regardless of the 2004/18,artt. 47 e 48, and the legal nature of the links which it has with them, in order to Directive 2004/17, art. 54 ? achieve (and if he deems necessary, to exceed) the required degree of compliance with any of the selection criteria of the procurement notice. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion

7/10 should be included in the tender in a separate document.

25o Is it necessary to provide the Tender guarantee(s) from the bank must be included in the guarantee of the bank as means of tender and drawn-up in accordance with the template guartee for the tender ot just a provided in the tender dossier. The tender guarantee of the notification if we would be successful tenderer shall be released on the signing of the chosen? contract, once the performance guarantee has been o submitted.

26o Is it necessary to send the sample It is not necessary to send any samples of any items in the of the supply or just a picture of technical specification. All other documentation proving them? that items fulfill all requirements of the technical o specification is welcomed. 27o Is the declaration from the A declaration is sufficient at tendering stage. The related tenderer enough or must the documentary proofs will be requested from the successful tenderer enclose evidence that he tenderer upon notification of award and before contract is not in any situation set out in signature. For more details about documentary proofs, section 2.3.3. of the Particular please refer to Section 21 of the Instructions to Tenderers. Guide? 28o Can you please specify more in The list of the manufacturer's recommended spare parts details how must be the technical and consumables, along with the related financial and financial list of the proposal, should be submitted in the form of an itemised manufacturer's recommended list with unit prices. spare parts and consumables, a The proposal for after-sales services and the training proposal for after-sales service proposal should be submitted in the form of over 3 years and training narrative/descriptive documents, including lump-sum proposal, made? prices. Please note that the financial proposal for training shall be o included in the financial offer (as separate quotation). On the other hand, spare parts and after-sales services are not financed by this contract and shall be included in the offer for information purposes.

29o It is possible to offer efficient In accordance to EN 1501-1, Chapter. 6.3.5. The lifting device, (item number 2, peripheral speed of the lifting device, shell not exceed 2,5 type 2 in technical m/s for waste containers with a capacity less than 2500 l. specifications,)with cycle time 12 Due to the possibility that this speed is exceeded if cycle seconds manually controlled for time is 6-8 seconds, it is allowed to offer (for LOT 2, Item waste bins and containers, 2) as an option interchangeable lifting device for all waste because requested cycle time bins and containers between 120 and 1.100 litres acc. to could exceed 2,5 m/s peripherical speed and all containers will have EN 840-1/-2/-3 with hold-to-run control with minimum damaged wheels? cycle time of 12 seconds. 30o It is possible to offer efficient In accordance to EN 1501-1, Chapter. 6.3.5. The lifting device (item number 3, peripheral speed of the lifting device, shell not exceed 2,5 type 3 in technical specifications) m/s for waste containers with a capacity less than 2500l. with cycle time 12 seconds Due to the possibility that this speed is exceeded if cycle manually controlled for waste time is 6-8 seconds, it is allowed to offer (for LOT 2, Item bins and containers, because 3) as an option interchangeable lifting device for all waste requested cycle time could

8/10 exceed 2,5 m/s peripherical speed bins and containers between 120 and 1.100 litres acc. to and all containers will have EN 840-1/-2/-3 with hold-to-run control with minimum damaged wheels? cycle time of 12 seconds.

31o Our question is if should validity Both options are acceptable of tender guarantee be descriptive or we should write also the expiry date of Bid Security, as following: We note that the guarantee will be released at the latest within 45 days of the expiry of the tender validity period, including any extensions, in accordance with Article 8 of the Instructions to Tenderers and in any case at the latest on 31.10.2012? 32o Please clarify the following Please note that this is standard part of a requirements request:" According to the mentioned in General requirements part of Annex II + III. Montenegrin and International Items to be purchased through this contract are not Standards (IEC 60038) all electrical devices and therefore cannot meet this equipment should be supplied to requirement. This requirement is considered to be work in the range of the power unnecessary and will not be considered in the evaluation supply nominal voltage of AC of the offers. 230 V (± 10%), 50/60 Hz. All electrical devices must be equipped with the necessary power cords and connection cables. The power cords for class I single-phase equipment must be equipped with "Schuko" plugs. Class II equipment power cords must have Euro-plugs"; this request is usually indicated for household appliance. 33o What is the tolerance (in LOT 2, Item 1: In accordance to EN 840-1, the tolerance percentage) for requested of the volumes shall be +/-10% maximum measured technical specification According to prEN 840-5. (dimensions. weights etc)? LOT 2, Item 2 : In accordance to EN 840-3, the tolerance of the volumes shall be +/-5% maximum measured According to prEN 840-5.

There is no tolerance to be applied to any other requirement of the technical specifications.

34o Please clarify if concerning the Pre-financing guarantee from the bank must be provided pre-financing of the supply, the by the Contractor together with request for pre-financing guarantee must be "bank and drawn-up in accordance with the template provided in guarantee" or can also be issued the tender dossier. an "insurance guarantee".

9/10 35o In ANNEX II+III: TECHNICAL Yes, the diagnostic data reader can be preinstalled on the SPECIFICATION+TECHNICA vehicle and must be capable of displaying vehicle faults. L OFFER is written "1 x hand- held diagnostic data reader for Please see also answer to Q 11. plugging into receptacle fitted to each vehicle to read and analyse trouble codes". Please reply can this device be already installed on the chassis and what kind of diagnostic device is needed? 36o Should consortium be appointed The consortium must be constituted before tender between the tenderers before the submission. See also the above answers to Q 8 and Q 9. participation or can be enough an agreement in which is established the foundation of consortium only if the tenderers will won the tender? 37 There are different attitudes and All vehicles (Type 1, Type 2, Type 3) corresponding to opinions related to the existence Item 1, Item 2 and Item 3 of LOT 1 has following of air bags in the trucks. Most requirement: "Integral power assistance steering with brands that produce trucks, wheel to be adjustable for rake and angle and shall according to their research came include an air bag." to the conclusion that the air bags are dangerous and inefficient, so Due to the fact that only limited number of vehicle they have made safer cabs, better manufacturers offer air-bag as an option due to reasons of safety belts… unclear safety benefits for the driver as well as due to the In this case is favored one brand that has airbags in the offer .We steering wheel configuration, requirement is amended as are kindly asking you to change follows: this technical characteristics and give chance to all brands . "Integral power assistance steering with wheel to be adjustable for rake and angle and shall optionally include an air bag."

38 "XYZ" producer can offer The engine must be EURO 5 compliant with or without a engines with EURO 5 emission possibility to use AdBlue additive. standard but without need for AdBlue aditive. o This is better technical solution with cost reduction so we are kindly asking you to set specifications that offered engine can be EURO 5 emission standard with and without AdBlue additive.