Alpha NAEP 2017 ELL Inclusion Policy Template (*, 9/2/2016)

Virginia’s Limited English Proficient (LEP)/English Language Learners (ELL/EL) Guidelines 2017 for Participation in the National Assessment of Educational Progress (NAEP) Digitally Based Assessments (DBA) Assessments using Tablets with Keyboards Grade 4 Writing, Mathematics and Reading

The Virginia Department of Education (VDOE) expects students with Limited English Proficiency (LEP) will be included in the National Assessment of Educational Progress (NAEP) as follows:

All LEP students who participate in the Standards of Learning (SOL) assessments, including the SOL Plain English Mathematics test or the Virginia Grade Level Alternative (VGLA) Reading assessment, should participate in NAEP using NAEP accommodations as appropriate.

Only LEP students who have been enrolled in United States schools for less than twelve months and cannot access the NAEP assessment may be excluded from any NAEP assessments. Any other LEP students must have prior VDOE approval for exclusion. Please contact Wendy Geiger, Virginia NAEP State Coordinator, for information.

NAEP 2017 will not produce results for individual students, schools, school divisions, or states. All NAEP 2017 national results are summarized only at the national level. The NAEP assessments do not impact the student or the school, and are instead intended solely to provide a picture of the nation’s educational performance and progress. A student’s LEP Student Assessment Participation Plan should not require revisions for the student to participate in NAEP.

Please note the following differences in accommodation practices for Virginia state assessments and the expectation for inclusion on NAEP.

1) NAEP is a timed test. LEP students who receive additional time on a routine basis on classroom and other assessments are allowed the Extended Time accommodation on NAEP tests. This does not have to be documented an LEP Student Assessment Participation Plan. 2) NAEP is much shorter than the state assessments, so multiple day testing is not offered. Students who receive a multiple day testing accommodation on the Virginia state assessments should take the NAEP assessments in one day with breaks as needed. Students will complete two 25-30-minute subject matter blocks in only one content area (mathematics or reading) and answer survey questions about their educational experiences. If a student is tested with breaks on a routine basis, please code the Breaks During Testing (see Tables 3 and 4) accommodation. 3) For the DBA administrations, NAEP assesses students in groups of 25. If a student is tested on a routine basis in a smaller group, please code the Must Be Tested in a Separate Session (see Table 3) accommodation. NAEP field staff will assist in grouping students into smaller groups. NAEP tests include short response, extended response, and multiple choice items. Several accommodations provided on Virginia assessments are available for all students through universal design elements. The chart attached is divided into three sections: Table 1 includes universal design elements that will be available to all students; Table 2 includes accommodations provided by the test delivery system; and Table 3 includes accommodations provided outside the test delivery system. Students are provided earbuds that they may keep and a stylus. Students selected for mathematics or writing will receive scratch paper and a pencil. Students selected for writing will also be provided a mouse.

If you have questions about accommodations for NAEP, please contact Wendy Geiger, Virginia NAEP State Coordinator, at [email protected] or (804) 786-1939. Virginia’s Limited English Proficient (LEP)/English Language Learners (ELL/EL) Inclusion Guidelines 2017 for Participation in the National Assessment of Educational Progress (NAEP) Digitally Based Assessments (DBA) Assessments using Tablets with Keyboards Grade 4 Writing, Mathematics and Reading

Table 1: NAEP DBA Assessments NAEP Universal Design Elements Available to All Students NAEP NAEP Universal Design NAEP Universal Design Element Description Notes for Virginia Subject Element Tool to enlarge content onscreen up to 2 times the default text/image size. Students can change text sizes ranging from Mathemati The NAEP DBA tutorial demonstrates use of the zooming tool. approximately 12-point font to approximately 24-point font. Twenty- cs, Zooming four point font is approximately 1/3-inch tall. Reading, If the zooming universal design element will not be sufficient, code Writing the Magnification (see Table 2) accommodation. NOTE: Does not include the toolbar, item tabs, scrollbars, calculator, and equation editor. All students are interacting on a one-on-one basis with the tablet and will have earbuds to reduce distractions. Read Aloud and other accommodations will be provided through the tablet and will not Mathemati distract other students in the room. If the student needs a group smaller than 25, also code the Must One-on-One/Small cs, Be Tested in a Separate Session (see Table 3) accommodation. Group Reading, NOTE: Students will be tested in the regular session with up NAEP field staff will assist in grouping students into smaller groups. Writing to 25 other students. If students need to be assessed in a smaller group, please code the accommodation Must Be Tested in a Separate Session. Directions Only Mathemati General directions are read aloud to all students. Directions within Read Aloud/Text- cs, The NAEP DBA tutorial includes how to select some or all the text for the assessment can be selected and read aloud by the system using to-Speech Reading, text-to-speech. text-to-speech. (English) Writing

NOTE: Only LEP students who have been enrolled in United States schools for less than twelve months may be excluded from any NAEP assessments. Any other LEP students must have prior VDOE approval for exclusion. Please contact Wendy Geiger, Virginia NAEP State Coordinator, at [email protected] or (804) 786-1939 for information.

NAEP 2017 DBA/Gr4/LEP/ Virginia Department of Education Updated 9/2016 Page 2 Virginia’s Limited English Proficient (LEP)/English Language Learners (ELL/EL) Inclusion Guidelines 2017 for Participation in the National Assessment of Educational Progress (NAEP) Digitally Based Assessments (DBA) Assessments using Tablets with Keyboards Grade 4 Writing, Mathematics and Reading Table 1: NAEP DBA Assessments NAEP Universal Design Elements Available to All Students NAEP NAEP Universal Design NAEP Universal Design Element Description Notes for Virginia Subject Element In addition to the directions, the NAEP DBA testing system’s text-to- speech is available to all students for the entire assessment except for reading. The testing system has the capability for students to highlight text to be read aloud. The NAEP DBA tutorial demonstrates Mathemati how to select some or all of the text for text-to-speech. cs and Students select some or all text to be read aloud by the system Read Aloud/Text- Writing using text-to-speech. All students are provided with earbuds; however they may use their to-Speech own earbuds or headsets if desired. The NAEP field staff can provide (English) – a limited number of headsets upon request. Occasional or Not Most or All Allowed Read Aloud/Text-to-Speech (English) – Occasional or Most or For students selected for NAEP reading, an additional parent letter is for All is not allowed for reading passages or reading items. available notifying parents that the read-aloud accommodation will Reading not be provided for NAEP and that NAEP does not provide individual student, school, or school division level data. Additional parent letters are available on MyNAEP, the secure website for schools, or by contacting Wendy Geiger, Virginia NAEP State Coordinator. Mathemati Use a cs, Virginia students should be accustomed to using technology for Computer/Tablet All students respond on NAEP-provided tablets. Reading, testing. to Respond Writing Students have a choice of three color contrast options, including one high-contrast option. The default is black text on white Mathemati background and the two other options are white text on black cs, background and black text on beige background. The NAEP DBA tutorial demonstrates how to adjust contrast or Color Theming Reading, colors. Writing NOTE: This tool is not available for the tutorial and some items. If students need all content in high contrast, please code the accommodation High Contrast for Visually Impaired Students. Mathemati Scratchwork/Highl cs, Allows freehand drawing and highlighting on the screen. The The NAEP DBA tutorial demonstrates how to use the tools. ighter Capability Reading, scratchwork/highlighter tool is available for most content. Writing

NAEP 2017 DBA/Gr4/LEP/ Virginia Department of Education Updated 9/2016 Page 3 Virginia’s Limited English Proficient (LEP)/English Language Learners (ELL/EL) Inclusion Guidelines 2017 for Participation in the National Assessment of Educational Progress (NAEP) Digitally Based Assessments (DBA) Assessments using Tablets with Keyboards Grade 4 Writing, Mathematics and Reading Table 1: NAEP DBA Assessments NAEP Universal Design Elements Available to All Students NAEP NAEP Universal Design NAEP Universal Design Element Description Notes for Virginia Subject Element Mathemati Allows students to gray out answer choices for multiple-choice cs and items. Reading The NAEP DBA tutorial demonstrates how to use the tools. Elimination NOTE: This tool is not available for constructed-response items. Capability Not This capability is not needed for writing since the assessment allowed consists only of responses to two prompts. Elimination Capability is not available for writing because for there are no multiple choice items. Writing Mathemati Some portions of the assessment feature audio, such as text-to- Volume cs, speech or multimedia item content. Students may raise or lower the The NAEP DBA tutorial demonstrates how to use the tools. Adjustment Reading, volume using a control on the tablet. Writing Mathemati cs, Closed Captioning All voice-over narration is closed captioned. The NAEP DBA tutorial demonstrates how to use the tools. Reading, Writing Writing Not Electronic Allowed Incorporated into the interface with automatic and user-prompted Spellcheck and for activation options. Electronic Spellcheck and Thesaurus is only The NAEP DBA tutorial demonstrates how to use the tools. Thesaurus Mathema allowed for writing. tics or Reading,

NAEP 2017 DBA/Gr4/LEP/ Virginia Department of Education Updated 9/2016 Page 4 Virginia’s Limited English Proficient (LEP)/English Language Learners (ELL/EL) Inclusion Guidelines 2017 for Participation in the National Assessment of Educational Progress (NAEP) Digitally Based Assessments (DBA) Assessments using Tablets with Keyboards Grade 4 Writing, Mathematics and Reading Table 2: DBA Assessments NAEP Accommodation Provided by Test Delivery System Available to ELL Students NAEP NAEP NAEP Accommodation Description Notes for Virginia Accommodation Subject This accommodation requires that students be given extra time to complete the assessment. NAEP is a timed test. LEP Students who receive additional time on a Mathemati routine basis on classroom and other assessments are allowed the cs, NOTE: If the state test is untimed, students may or may not require Extended Time Extended Time accommodation on NAEP tests. This does not have Reading, extended time on NAEP. NAEP is a timed but not a “speeded” test to be documented in student’s LEP Student Assessment Participation Writing (it is not designed to evaluate how many questions a student can Plan answer in a limited amount of time). Generally, most students are able to complete the NAEP cognitive sections in the time allowed.

NAEP 2017 DBA/Gr4/LEP/ Virginia Department of Education Updated 9/2016 Page 5 Virginia’s Limited English Proficient (LEP)/English Language Learners (ELL/EL) Inclusion Guidelines 2017 for Participation in the National Assessment of Educational Progress (NAEP) Digitally Based Assessments (DBA) Assessments using Tablets with Keyboards Grade 4 Writing, Mathematics and Reading Table 3 NAEP Digitally Based Assessments (DBA) Accommodations Provided Outside Test Delivery System Available to LEP Students NAEP NAEP NAEP Accommodation Description Notes for Virginia Accommodation Subject All NAEP testing must be conducted on a single day.

Code this for any student needing frequent, short breaks or needing a break between each of the sections. All NAEP testing must be Mathemati This accommodation requires that the student be allowed to take conducted on a single day. Since NAEP is much shorter than the Breaks During cs, breaks as requested or at predetermined intervals during the Virginia Standard of Learning (SOL) assessments, most students who Testing Reading, assessment. This also could mean that the student is allowed to take usually take an SOL assessment over multiple days should be Writing the assessment in more than one sitting during a single day. administered NAEP with breaks.

Consider also coding the Must Be Tested in a Separate Session (see Table 3) accommodation to avoid disruptions to other students if a student needs very frequent breaks. Mathemati This accommodation requires that the student be tested away from Must Be Tested Code this for ANY student who participates in the Virginia cs, other students in a separate testing area. in a Separate assessment program in a small group or one-on-one. NAEP field staff Reading, Session will assist in grouping students into smaller groups. Writing NOTE: This could be a small group or one-on-one. This accommodation requires that the aide the student regularly Must Have an Mathemati School staff are encouraged to be in the testing session. works with be present in the testing room while the Aide Present in cs, assessment is being conducted. the Testing Reading, Room Writing NOTE: Only trained NAEP staff may conduct a DBA session. NOTE: Only trained NAEP staff may conduct a DBA session. Mathemati This is a cutout or overlay provided by the school that is used to The school will need to provide the template(s). cs, Uses Template focus a student’s attention on one part of a screen by obscuring the Reading, other parts of the screen. Specify any template(s) needed by the student. Writing Mathemati This is a study carrel or portable screen provided by the school The school will need to provide any special equipment. Special cs, used to limit distractions for a student. It may also include special Equipment Reading, light and furniture used by the student. Specify any special equipment needed by the student. Writing

NAEP 2017 DBA/Gr4/LEP/ Virginia Department of Education Updated 9/2016 Page 6 Virginia’s Limited English Proficient (LEP)/English Language Learners (ELL/EL) Inclusion Guidelines 2017 for Participation in the National Assessment of Educational Progress (NAEP) Digitally Based Assessments (DBA) Assessments using Tablets with Keyboards Grade 4 Writing, Mathematics and Reading Table 3 NAEP Digitally Based Assessments (DBA) Accommodations Provided Outside Test Delivery System Available to LEP Students NAEP NAEP NAEP Accommodation Description Notes for Virginia Accommodation Subject This accommodation requires that the student sit in a designated Mathemati The school will need to specify any special seating. area for the assessment, such as away from other students to limit Preferential cs, distractions, a location where there is access to special equipment, Seating Reading, Include this NAEP accommodation if a student needs special or close to the front of the room so the student can see or hear more Writing seating. easily. Mathemati Schools will need to furnish bilingual dictionaries. In Virginia, only cs and paper (non-electric) bilingual dictionaries are allowed. This is a hand-held electronic or hard-copy bilingual dictionary Writing provided by the school in any language that contains English For students selected for NAEP reading, an additional parent letter is Bilingual translations of words but does not contain definitions. It is available notifying parents that the read-aloud accommodation will Dictionary (in sometimes referred to as a “word-for-word” dictionary, “word-to- not be provided for NAEP and that NAEP does not provide individual any language) word translation dictionary,” or a “bilingual word list.” Not student, school, or school division level data. Additional parent Allowed letters are available on MyNAEP, the secure website for schools, or Bilingual Dictionary is not allowed for reading. for by contacting Wendy Geiger, Virginia NAEP State Coordinator. Reading

NAEP 2017 DBA/Gr4/LEP/ Virginia Department of Education Updated 9/2016 Page 7 Virginia’s Limited English Proficient (LEP)/English Language Learners (ELL/EL) Inclusion Guidelines 2017 for Participation in the National Assessment of Educational Progress (NAEP) Digitally Based Assessments (DBA) Assessments using Tablets with Keyboards Grade 4 Writing, Mathematics and Reading Table 3 NAEP Digitally Based Assessments (DBA) Accommodations Provided Outside Test Delivery System Available to LEP Students NAEP NAEP NAEP Accommodation Description Notes for Virginia Accommodation Subject All LEP students who participate in the Standards of Learning (SOL) assessments, including the SOL Plain English Mathematics test or the Virginia Grade Level Alternative (VGLA) Reading assessment, should participate in NAEP using NAEP accommodations as appropriate.

For LEP students who participate in the SOL Plain English Mathematics test, an additional parent letter is available notifying Mathemati parents that a “Plain English Mathematics” test is not available in Any accommodations not listed above. Please check with Wendy cs, NAEP, and that NAEP does not provide student, school, or school Other (specify) Geiger, Virginia NAEP State Coordinator to see if other Reading, division level data. Additional parent letters are available on accommodations are allowed on NAEP. Writing MyNAEP, the secure website for schools, or by contacting Wendy Geiger, Virginia NAEP State Coordinator.

Only LEP students who have been enrolled in United States schools for less than twelve months and cannot access the NAEP assessment may be excluded from any NAEP assessments. Any other LEP students must have prior VDOE approval for exclusion. Please contact Wendy Geiger, Virginia NAEP State Coordinator, for information.

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