Victor Valley College

Victor Valley College Annual Planning and Budget Augmentation Process 2006-2007 Functional Chart 3rd DRAFT – November 12, 2005

Process Who Does It? Timeline Mini-Program Review becomes annual process to All departments This step will be update full, periodic program review. The annual implemented next updates link to the Annual Planning and Budget budget cycle when Augmentation Process. the data transfer  Instruction - measure key indicators annually between Datatel and o FTES trends the Instructional o Retention rates Research Query o Persistence Rates Builder Decision o Student Success Rates Support System is completed. o Job Market Projections o Student Learning Outcomes o Faculty Workload o Cost Efficiency o Goals are updated annually based on data and programmatic considerations  Non-Teaching Instruction and Non-Instructional Departments also produce updated key indicators based on areas established during program review cycle. Zero-Based Budget Review Process Vice President for December 2005 and  Meetings with each department will take place Administrative Services January 2006 between December and January to review and Fiscal Services existing budget allocations from unrestricted and Director meets with each restricted sources with the goal to determine department. Other area from a zero base the amount of funding VPs, Deans, Department necessary to adequately fulfill departmental Heads, Chairs, Managers, mission. participate. Governor’s Executive Budget for 2006-2007 Vice President January 15, 2006  Governor’s Budget is presented to shared Administrative Services governance groups (BRIC, Program Review/Master Planning Committee, College Assembly)  Any overriding budgetary issues will need to be built into the planning process. Integrated Planning, Allocation, Evaluation Process Each department on February, 2006 (aka: “Annual Planning and Budget Augmentation campus Process)  Evaluates progress on current year goals based on Mini Program Reviews.  Develops next year goals and objectives  Prioritizes budget augmentation requests  Submits Planning Documents to area Vice President Division Plans Vice Presidents, Academic March, 2006  Each Vice President will assemble a Division Senate Budget Committee, Planning Team. Director of HR, Public  The Instructional Vice President will work with Information Officer the Academic Senate Budget Committee in the development of the Instructional Division Plan.  Each Division Plan will be forwarded to the BRIC by the established timeline in the format to be determined.  The Division Plans will include a prioritized budget augmentation list for the entire Division as well as a prioritized goal list.  Along with the Division Plans all Department Plans and Budget Augmentation Requests will be submitted to BRIC. Technical Review and Strategic Plan Integration BRIC and other March, 2006  BRIC will review the Division Plans for technical participants which may compliance (i.e. all areas of forms completed, include Program goals and objectives developed, resource Review/Master Planning requests justified, goals and requests tied to Committee and others Master Plan goals – a technical checklist will be developed)  Plans are integrated to develop a college wide strategic plan and a BRIC retreat. BRIC Recommendations BRIC April, 2006.  BRIC reviews the Division Plans, the Strategic Plan, and the results of the zero-based budget review and develops integrated resource allocation recommendations for college. Governor’s May Revise Vice President for May 2006  The Governor’s May Revise is released and any Administrative Services implications of that budget are integrated into working with BRIC the budget recommendations. Budget and Planning Update is presented to the Board accepts this June, 2006 District Board of Trustees information Cabinet Review BRIC and Cabinet June 2006  BRIC hands the recommended strategic plan and priority resource requests to Cabinet for review and comment back. Tentative Budget is presented to the District Board Board Action required June, 2006 of Trustees

Opportunity for College wide input Entire Campus June 2006  There may be an opportunity for documents to go out for college wide review and comments. This process would have a short timeline. College Assembly Information College Assembly June 2006  The strategic plan and budget priorities are submitted for information at a meeting of the College Assembly.  BRIC and Program Review/Master Planning Committee members may attend this meeting. Cabinet Approves Strategic Plan and Budget Cabinet June 2006  Final strategic plan and Tentative Budget approved by Cabinet and prepared for Board of Trustees Governor’s Final Budget BRIC July 2006  When the Governor’s final budget is released Program Review/Master there is one more round of shared governance Planning Committee meetings to determine if any changes are College Assembly necessary to the budget or strategic plan Cabinet Board of Trustees Board of Trustees September 2006  Approves final budget for 2006-2007 Departments are Notified of Budget Augmentations Based on Final Budget September/October . Budget augmentations are based on approval of 2006 (or later) Final Budget by the Board of Trustees . Budget augmentations may not be allocated until revenue targets are met and funding can be assured.