Job Title: Facilities Manager

Job title: Facilities Manager

Location: Your normal place of work will be at The Carney’s Community Centre, 30 Petworth St, Battersea, SW11 4QW

Responsible to: CEO Monthly supervision meetings will be arranged.

Organisation: Carney’s Community’s services are targeted at disadvantaged young people aged 11 to 30 who come from deprived backgrounds in Wandsworth, Lambeth and the surrounding areas. We aim is to reduce offending, re-offending and anti-social behaviour in Wandsworth and Lambeth, whilst improving social mobility and community cohesion. Carney’s Community also aims to build the self-discipline, self-esteem, confidence and the employability of young people as we believe this is key to reducing offending and anti-social behaviour and enabling disadvantaged young people to reach their full potential. Carney’s Community’s key objectives are to engage young people in positive and constructive activity (specifically, but not exclusively, boxing) whilst providing intensive, long-term and consistent one-to-one mentoring which offers long term, unprejudiced, unconditional support with empathy. Overall, Carney’s Community believes that by empowering young people through mentoring, participation, focusing on their strengths and learning from each other, they can improve not only their future opportunities, but also those of their local communities.

Last year we moved into new premises with a sports hall, this enabled us to rapidly grow over the past year and begin working with larger numbers of young people. As a result job opportunities have opened up within the organisation, and we are in need of a facilities manager to run day to day operations and functioning of the centre, allowing our current staff and youth workers to focus on the increased number of clients.

As well as the sports hall in which we run our boxing sessions, the building also has a number of other facilities including a music studio, two kitchens, a multi-media room, offices and an open space/ chill-out area. With our boxing sessions now running smoothly and successfully our hope is that now a full-time facilities manager, dedicated to the expansion and success of the centre, can utilise these facilities to offer services to outside organisations, to help raise revenue that can fund activities to benefit our participants. This role will be undertaken in conjunction with the Lead Youth Worker who will co-ordinate all youth work activities in the building. Whilst Youth and community work will take priority in the building, it will be the responsibility of the facilities manager to ensure all facilities are being used to maximum effectiveness when not being used for youth/community work purposes.

Role Overview: We are looking for someone experience in office or building management to take on overall responsibility for the management of the premises ‘Carney’s Community Centre’ and use of its facilities. Duties and responsibilities

To take responsibility for the day-to-day operation of The Centre: establishing opening hours, maintaining booking schedules, appropriate staffing cover and devising & maintaining office systems, including data management and filing. Fulfilling the role of first point of contact for users and visitors of the building. Greeting visitors and users as well as answering phone calls and enquiries and providing and stocking refreshments for visitors and clients hiring the building.

Supervising the Centre, ensuring it meets the required health and safety standards and maintaining the building in order to create a safe and engaging environment for its users.

To be the point of contact for those wishing to hire out the building or any of its facilities and to actively promote and facilitate this amongst community groups and corporate organisations; including upkeep of current information, electronic and physical, about activities and opportunities at The Centre.

Actively promoting the use of the building by community groups and corporate organisations, in order to build a revenue to ensure the building is making a profit that can be directed towards the charitable aims of Carney’s Community.

Maintaining supplies of stationary, office equipment and kitchen supplies.

Work alongside the Youth Worker in charge to ensure the centre fully serves the charitable aims of Carney’s Community

To ensure that The Centre facilities are operational and maintained at all times in compliance with all current legislation, statutory requirements, procedures and regulations in particular the Health and Safety at Work Act.

Responsible for basic caretaking duties including the oversight and management of the fabric of the building and its maintenance, together with the efficient supply and use of services, utilities and cleaning/upkeep/repairs.

To provide line management supervision to other staff (paid or volunteer) who have been delegated to manage the building on a sessional basis. This will include appropriate training and awareness of Health & Safety, Safeguarding and Confidentiality issues surrounding all aspects that promote the safety and welfare of all service users and providers accessing The Centre.

General administrative duties to ensure the organised efficient operation of the building including management of the IT systems to support the booked use of the centre and a record of site users.

Person Specification Essential

Knowledge of and empathy with the aims and objectives of Carney’s Community are essential.

Be a good negotiator and boundary setter able to offer mediation in the event of any differences and disputes between users of The Centre (groups and/or individuals).

Good working knowledge of current IT systems including use of Word & Excel and similar programmes to support a computerised booking system.

Excellent and demonstrable organisational and/or administrative skills; with the ability to work under pressure with minimal supervision to prioritise a busy and varied workload

Ability to work unsupervised and with a pro-active approach and high level of initiative to analyse problems and identify solutions A confident and assertive personality, combined with the ability to carry out duties with good humour, tact and diplomacy

Punctual and reliable

Flexible and willing to work as part of a team

Desirable

Experience of managing offices or community buildings, as well as experience managing the hire and rental of premises to different and varying organisations.

Knowledge of Health & Safety and First Aid (training in current regulations and practice will be offered to the successful applicant).

Experience of setting up and maintaining computerised and manual administrative systems Terms and Conditions DBS: This post is subject to a satisfactory DBS check

Hours: Full time (36 hours per week) There will be evening and weekend commitments related to the opening of the Centre. The working of hours can be arranged more flexibly by mutual agreement

Salary: The salary of the Facilities Manager is determined by available funding. Depending on experience the agreed salary is likely to be between £25,000-£30,000.

Pension: We will offer a workplace pension in line with the current legislation.

Annual Leave: 28 days including statutory public holidays

Probationary period: 3 months with provision for 3 month extension.

Completed applications should be returned to [email protected] Please also fill in our Equal Opportunity Monitoring Form

Please visit http://carneyscommunity.org/ for more information about the charity.

Please do not send CVs. The closing date for receipt of completed applications is November 25th 2015.