THE FOUR VILLAGES COMMUNITY HEALTH CENTRE
MINUTES OF THE BOARD OF DIRECTORS
Held on Wednesday, December 18, 2013 from 6:25pm to 8:20pm in the Multi-Purpose Room of The Four Villages Community Health Centre – Bloor Site
Chair: Chris Barnett Present - Board: Chris Barnett, Irene Brenner, Ewa Deszynski, Simon Hagens, Martha Lowrie, Mark Nakamura, Manfred Netzel, Stephen Rotstein, Ada Tsang Marilyn White-Campbell Regrets – Board: Selam Al-Azar, Andrea Telfer Leave of Absence: Present – Staff: Tariq Asmi, Marina Solakhyan Absent: Guest: Recorder: Marina Solakhyan
1. CALL TO ORDER Chris Barnett called the meeting to order.
2. APPROVAL OF AGENDA MOTION: THAT THE AGENDA FOR THIS MEETING BE APPROVED Moved: Ada Tsang Seconded: Manfred Netzel CARRIED
3. RE-AFFIRMATION OF FOUR VILLAGES’ CORE VALUES The organizational values were affirmed by Simon Hagens.
4. CONFLICT OF INTEREST None
5. CONSENT AGENDA Minutes of last meetings held on: o November 27, 2013 MOTION: THAT THE CONSENT AGENDA, INCLUDING THE MINUTES OF THE MEETINGS HELD ON NOVEMBER 27, 2013 BE APPROVED. Moved: Ewa Deszynski Seconded: Mark Nakamura CARRIED
Minutes of the Meeting of the Board of Directors December 18, 2013 1 6. REPORT FROM THE CHAIR Chris informed about the Association of Ontario Health Centres (AOHC) Annual Conference scheduled for June 2015. Registration is not open yet. Those interested in attending could confirm attendance at a later date. MOTION: THAT THE REPORT FROM THE CHAIR BE ACCEPTED AS PRESENTED Moved: Stephen Rotstein Seconded: Marilyn White-Campbell CARRIED
7. CEO’S MONTHLY REPORT Tariq Asmi, presented some of the highlights of his monthly written report, included in the Board package: RFPs for Strategic Planning A number of consulting firms and individual consultants have contacted Four Villages expressing interest. Interviews with shortlisted candidates have been scheduled for January 8th. As Four Villages is moving forward with its Strategic Planning, opportunities will arise for Board members to participate in the process. There will be a Retreat in the spring for Board engagement input into the process and later opportunity for the Board to review, recommend changes and approve the Plan. Ontario Temporary Health Program Ministry of Health and Long Term Care (MOHLTC) will be launching the Ontario Temporary Health Program for refugee claimants on January 1, 2014. The Ontario Temporary Health Program will provide short-term primary and acute care, as well as some medication coverage to select refugee claimant groups no longer covered by the Interim Federal Health Program or another government program. Foot Care Service delivery pilot project in West Toronto Goal is to develop improved model of foot care services. This model will benefit people with diabetes in neighbourhoods. The partnership with Four Villages will involve new opportunities for student placements from chiropody students at Michener. TCLHIN will be providing funding for last quarter of 2013/14 fiscal year and for two quarters of 2014/15 fiscal year as well as funding for Project Leader and project evaluation. MOTION: THAT THE CEO’S MONTHLY REPORT FOR DECEMBER 2013 BE ACCEPTED AS PRESENTED. Moved: Martha Lowrie Seconded: Ewa Deszynski CARRIED
8. PRESENTATION AND ASSESSMENT OF FOUR VILLAGES PERFORMANCE Tariq made a presentation on overall Four Villages’ performance as compared to other CHCs.
9. REPORT FROM THE SECRETARY None
10.REPORT FROM BOARD COMMITTEES Advocacy
Minutes of the Meeting of the Board of Directors December 18, 2013 2 Manfred Netzel, the Chair of the Advocacy Committee, and other Committee members presented results of the survey conducted in November and December with partner organizations, in particular Unison, Parkdale and Stonegate CHCs, to gain an understanding of their advocacy activities. The results will be used to review progress, develop the Committee’s mandate and develop objectives. Nominating Ewa Deszynski, the Chair of the Nominating Committee gave an overview of the last meeting of the Committee. She reported that the Committee reviewed interview questions and set dates for Orientation Session (Feb 12) and deadline for applications (Feb 21). Interview dates will be selected in January 2014. Ad/flyer will be made available to Board members for wider distribution. Fundraising Irene Brenner, the Chair of the Fundraising Committee presented the Fundraising Committee report. End of Year letter was sent to Four Villages Fundraising contacts, on December 6th. One more letter will be sent out for Valentine’s Day donation drive in February. The Committee is looking at criteria for establishing a sub-committee within the Fundraising Committee to focus on sponsorships only, including how new members with business ties could be recruited. MOTION: THAT THE REPORTS FROM THE ADVOCACY, NOMINATING AND FUNDRAISING COMMITTEES BE ACCEPTED AS PRESENTED. Moved: Mark Nakamura Seconded: Ewa Deszynski CARRIED
11.CONCLUSION The Board members unanimously agreed that the meeting be concluded.
12.DATE OF NEXT MEETINGS BOARD MEETING, January 22, 2014 – BLOOR
______Chris Barnett Ewa Deszynski President, Board of Directors Secretary, Board of Directors
Minutes of the Meeting of the Board of Directors December 18, 2013 3