WORKING HOURS: Full/Part Time; Contract/Permanent

JOB TITLE:

Finance Officer

PURPOSE OF THE JOB:

 Administration of the Society’s finances  Support the Finance Manager

DUTIES & RESPONSIBILITIES:

 Run Creditors Ledger System for sterling invoices – enter invoices on Access, obtain authorisation, set up payment (electronic or cheque), send cheque/notify electronic payment and file.

 Process Foreign Currency payments – obtain invoice authorisation, set up payment, notify electronic payment and file.

 Collect Annual Membership fees from Members – agree rates for each subscription element and member type, maintain up to date database of member status/contact details, collect fees by direct debit, manual credit card, issue reminders to late payers, record invoices and receipts on Enterprise, maintain Excel spreadsheet of dedicated bank account for receipts and payments for BPAS, reconcile spreadsheet to bank statement twice a year. Liaise with BPC over updated members details.

 Monthly payroll processing including payment of overtime, payment of net pay electronically, payment of deductions to HMRC/pension providers/ Student Loans Co./GAYE/CSA using Access payroll software package. Prepare annual payroll monthly rates of pay for approval by Finance Manager

 Petty Cash payments and round sum replenishments (not imprest calculation, which is calculated by Finance Manager), file.

 Document and record cheque and cash receipts and arrange for a courier to deliver them to the main bank/ post odd cheques to CAF Bank.

 Raise invoices on sundry debtors for room hire, recharges etc and chase up payment. Input invoice totals on Access NL quarterly.

 Take cash deposits and petty cash/ cash cheques for cashing to RBS Westbourne Park and obtain signature for receipt of advances from recipient.

 Collect termly student training fees using schedule supplied by Education Officer.

The Institute of Psychoanalysis Byron House 112A Shirland Road Maida Vale London W9 2BT Telephone: 020 7563 5000 Facsimile: 020 7563 5001 Email: [email protected] www.psychoanalysis.org.uk

British Psychoanalytical Society (incorporating the Institute of Psychoanalysis) Limited Company Registered in England & Wales no. 00200962 Charity no. 212330 VAT no. 233 939741 This paper is 100% recycled.  Make repayments for Outreach/Scientific events and Education courses either by cheque, electronically or by Paypal.

 Retain 6 complete years payroll, membership and payments records for HMRC purposes.

 Write up main sterling bank account on Excel, input receipts and payments on Access NL and reconcile monthly to bank statement.

 Write up 11 quarterly restricted fund and 2 foreign currency bank accounts on Excel and input receipts and payments on Access NL. Reconcile each quarterly.

 Maintain Strachey Bank Account including Student Loan repayment administration, insurance of loans, input on Access NL and reconciliation of bank account.

 Write up, code and input journals for Petty Cash expenditure on an imprest basis each time the float needs to be topped up to £300.

 Analyse daily manual credit card BACS receipts on main bank accounts by event type.

 Deputise for the Finance Manager, in their absence

SKILLS & EXPERIENCE  Qualities: Numerate, enthusiastic self-starter to maintain and enhance our systems

 Ideally AAT qualified, but skills and potential will be more important than formal qualifications

 Significant experience of complex bank and nominal ledger account reconciliations

 Strong spreadsheet skills, capable of preparing audit schedules and can work accurately under pressure

 Payroll experience

 Sound grasp of VAT accounting

 Not For Profit sector experience is helpful but not required

REPORTING TO: Finance Manager

British Psychoanalytical Society (incorporating the Institute of Psychoanalysis) Limited Company Registered in England & Wales no. 00200962 Charity no. 212330 VAT no. 233 939741 This paper is 100% recycled. WORKING HOURS: Full/Part Time; Contract/Permanent  Full time (34.5 hours per week), permanent.

SALARY:  £28,000 - £30,000 depending on experience.

BENEFITS:  25 days annual leave. 12.5% employer contribution to pension.

British Psychoanalytical Society (incorporating the Institute of Psychoanalysis) Limited Company Registered in England & Wales no. 00200962 Charity no. 212330 VAT no. 233 939741 This paper is 100% recycled.