Sample Written Notice Requesting Information/ Document

[SAMPLE WRITTEN NOTICE REQUESTING INFORMATION/ DOCUMENT] [PANEL REQUEST]

[date]

[name] [address]

Dear [name],

Re: Suspected student misconduct [insert student’s name and ID number]

I am writing to you on behalf of the [panel name] which is inquiring into an allegation of student misconduct under Monash University Statute 4.1 – Student Discipline.

To enable the [panel name] to consider all relevant matters I am writing to request that you provide the following information and documents.

1. [List information sought with a clear description].

2. [List documents sought naming the document or category of documents with a clear description].

You are requested to provide the information and documents sought by reply to the [name] at [address] by not later than [time] on [date].

Please note: If you are an employee or student of Monash University you are required to respond to the notice and provide the material requested, or provide a legitimate reason why you are unable to provide the information or documents sought. A legitimate reason may be that you do not know about the matter, you do not hold the documents sought, the document no longer exists, or the information or documents are legally required to be kept confidential.

If you have any questions about this notice please contact me on [telephone number].

Yours sincerely,

Secretary, [panel name] [SAMPLE WRITTEN NOTICE REQUESTING INFORMATION/DOCUMENT] [RESPONSIBLE OFFICER REQUEST]

[date]

[name] [address]

Dear [name],

Re: Suspected student misconduct [insert student’s name and ID number]

I am writing to you as the responsible officer inquiring into an allegation of student misconduct under Monash University Statute 4.1 - Student Discipline.

To enable the consideration of all relevant matters I am writing to request that you provide the following information and documents:

1. [List information sought with a clear description].

2. [List documents sought naming the document or category of documents with a clear description].

You are requested to provide the information or documents, by reply to the [name] at [address] by not later than [time] on [date].

Please note: If you are an employee or student of Monash University you are required to respond to the notice and provide the material request, or provide a legitimate reason why you are unable to provide the information or documents sought. A legitimate reason may be that you do not know about the matter, you do not hold the documents sought, the document no longer exists, or the information or documents are legally required to be kept confidential.

If you have any questions about this notice you may contact [name] on [telephone number].

Yours sincerely,

[Responsible officer]