Personal Property Update for 2010

1 PERSONAL PROPERTY UPDATE FOR 2014

“ Please read through these instructions at least !!{twice}!! before updating The first thing to do is download the attachments to F:\CAMA>. (If you need help doing this call your OTC Field Representative.) Once these files are in F:\CAMA>, you will need to check the 14ALL, and the 14NAM tables in F:\CAMA> folder to see if your computer put a .dat or .txt extension on the tables. If it did, these tables will have to be renamed by right clicking on the table and clicking on Rename and removing the .dat or .txt.

1. Before beginning, IF the history year (Backup Year) has not been created, do it NOW. Follow the instructions How to Make Backup Year for CAMA, (the last page of these directions) 2. The CAMA Histories need to be updated. Pick YEAR END Processing in the MENU and then run Hist/Auto Update to update the Real Property history.

Enter 2013 year When it finishes counting, click on CANCEL to go back to CAMA. (This may take a while to run, from about 20 minutes in a smaller county up to 2 hours in a larger county)

3. Then run the TPP Hist. File Auto-Update.

Enter 2013 2 4. The TUSE Table needs to be exported before starting the update. If you need help exporting the table, call Rob in the Ad Valorem office, or your OTC field person.

There are 2 tables in this update. These 2 tables are: 14ALL and the 14NAM.

14ALL--- has all the personal property price changes for 2014.

14NAM--- has the lines that need to be changed in the TCNTY table for your county.

The first table contains the appreciation tables and the new Sq.Ft. Method Prices.

(IF you have set your own values in the tables, Call Rob before proceeding).

Here is what the 14NAM looks like:

TABLE5TCNTY 14 14 County Number & Name Table 130101 TCNTY1 14 County Number & Name Table 130101 TCNTY2 99 130101 TCNTY3 XXXXXXXXXXXXXXXXXXXXXXXXX 130101 TCNTY5 NAME OF COUNTY 2014 TCNTY500 NAME OF COUNTY 2014 TCNTY5** NAME OF COUNTY 2014 (Open with Notepad or WordPad and edit.)(Replace the ** with your county number)

Here is an example of how you would change this table so you could import it in to your CAMA system.

TABLE5TCNTY 14 14 County Number & Name Table 130101 TCNTY1 14 County Number & Name Table 130101 TCNTY2 99 130101 TCNTY3 XXXXXXXXXXXXXXXXXXXXXXXXX 130101 TCNTY5 DEWEY COUNTY 2014 TCNTY500 DEWEY COUNTY 2014 TCNTY522 DEWEY COUNTY 2014

This table imported into your CAMA system will make your Personal Property Rendition header come out like it should. Remember it is your County and your County Number that you put in this table. You can edit this table with Notepad, WordPad or the Edit command in DOS. If you have any questions contact your OTC field representative. Once you have saved these attachments in the F:\CAMA> folder and have changed the 14NAM table then you should be ready to import these tables into CAMA. 3 To Import the tables in CAMA go into the CAMA system and click on the Menu tab, then click Tables, then System Tables, then Jump. At the Table Maintenance screen type in the name of the Table you want to import in the Code field (14ALL or 14NAM) (do not press enter!). Now click on the Functions tab. Next choose Import from the drop down menu and type the name of the table you are importing in the INPUT window and click Accept. When, the “Table Import Complete” message pops up, click on Ok.

Now you can go back to the Code field and import your next table by repeating the previous steps.

Before you try to print out your renditions to mail to the taxpayer, make sure you have checked the following tables for correct dates: SYSYR, TSYS, USER and the CUSTM. You also may want to check the TCARD table for accuracy.

SYSYR Table (Real Estate)

TABLE5SYSYR 13 System Years Table SYSYR1 System Years Table SYSYR2 99 SYSYR3 XXXXXXXXXXXXXXXXXXXXXXXXX 9999 SYSYR501 Appraisal Value Year 2014 SYSYR502 Appraisal Display Year 2014 SYSYR503 Sale Extract From MM/YY 0106 SYSYR504 Sale Extract To MM/YY 1214 SYSYR505 ASSESSMENT/SALE RATIO 1000 SYSYR506 ASSESSMENT YEAR 2014

 SYSYR 503 and SYSYR 504 reflects the range of dates to use when running a salex

** SYSYR 505 is the sale’s ratio for analyzing the real estate data.

TSYS Table (Personal Property)

TABLE5TSYS 13 Tangible System Years Table TSYS 1 Tangible System Years Table TSYS 2 99 TSYS 3 XXXXXXXXXXXXXXXXXXXXXXXXX 9999 TSYS 501 Appraisal Value Year 2014 TSYS 502 Appraisal Display Year 2014 TSYS 510 Assessment Ratio 00.00% 1100

TSYS 510 is the personal property assessment percentage for your county. 4 CUSTM Table

TABLE5CUSTM 13 CUSTM - CUSTOM FEATURES CONTROL CUSTM1 CUSTM - CUSTOM FEATURES CONTROL TABLE CUSTM2 XXXXXXXXXXXXXXXXXXXX CUSTM3 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX CUSTM5KBCALC-NUM-DEC 04 CUSTM5MERGE-RUNNING N CUSTM5OKT6100-UPDATE-MOB N CUSTM5P1101-OVERRIDE Y CUSTM5P1101-RECCNT N CUSTM5P1103-ZERO-YEAR Y CUSTM5P1106M-APPR-DATE YYYYMMDD CUSTM5P1111-SUMMARY-RATIOSY CUSTM5P1112-COMPSALE-SUBJ N CUSTM5P3106AT-ADJ-TYPE N CUSTM5PHOTO-LIFOFIFO LIFO CUSTM5T1101-ALLOW-NAME-ED N CUSTM5T1110-SKIP-PAUD-DEL Y CUSTM5T3110-DATELINE1 *(Date that appears in the upper right of the rendition) CUSTM5T3110-DATELINE2 **(Date appears as the appraiser date of the rendition) CUSTM5T3110-GDATA N CUSTM5T5109-END-DATE 20130215 (date for uploading from laptop to server) CUSTM5T5109-START-DATE 20130106 (date for downloading form server to laptop) CUSTM5TPCALC-APPR AYB CUSTM5TPCALC-DEPR EYB

*,** Date format is YYYYMMDD for this table.

*CUSTM5T3110-DATELINE1 Is the date in the upper right corner of the rendition. **CUSTM5T3110-DATELINE2 Is the date in the lower right part of the rendition. If there is no date placed in DATELINE1 it uses the current calendar date. If there is no date placed in DATELINE2 it uses the appraiser date entered on the Master Data Screen in CAMA Personal Property. The reason 2013 is found after WOODWARD COUNTY in the above example is because the 14NAM table has not been changed and imported into the CAMA System. 5 TCARD Table

TABLE5TCARD 14 Tangible CARD Print Option Table TCARD1 Tangible CARD Print Option Table TCARD2 XXXXXXXXXXXXXXXXXXXX TCARD3 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX TCARD5HEAD-LINE1 LENNET PISACKA TCARD5HEAD-LINE2 DEWEY COUNTY ASSESSOR TCARD5HEAD-LINE3 P.O. BOX 235 TCARD5HEAD-LINE4 TALOGA, OKLA. 73667 TCARD5HEAD-LINE5 580-328-5561 TCARD5ITEM-CODE-DESC PRINT ITEM CODE DESCRIPTION ON CARD

Lines 1-5 may be edited as needed so the information in rendition’s header is accurate and current.

The USER TABLE for Work File

TABLE5USER 13 12 User Profile Table 120822 USER 1 12 User Profile Table 120822 USER 2 XXXX 120822 USER 3 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 999999 XXXX 120822 USER 50 OKLA. CO.#77 WORK FILE 2014 130101 NNDA 121212 USER 51 OKLA. 77 100% HOLD FILE 2014 131231 NNDA 121206 USER 5CAA NEW AA 120822 USER 5CITY 000000 NND 120822

Lines 50 & 51 should be check to make sure the County Number and Date are correct. The User Table for the Test Analysis System

TABLE5USER 13 12 User Profile Table 100430 USER 1 12 User Profile Table 100430 USER 2 XXXX 100430 USER 3 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 999999 XXXX 100430 USER 50 *****TEST SYSTEM TABLES***** 130101 NHDA 121212 USER 51 ***TEST DATA FUTURE YEAR****** 131231 NHDA 121212 USER 5CAA NEW 100430 USER 5CITY 000000 NND 100430 6 Making CAMA backup year (just copying the data):  Go into CAMA Utilities.  Click on the “Backup CAMA” option on the menu bar.  Type in “COUNTY ASSESSOR” and hit the “OK” button on the login screen.

 Look at the list of years done. If the current year is not done, type it in the text box and then click on the “Backup Year” button. (If it is already there, hit the “Cancel” button. You’re done.)

 Left the program run. After the CAMA backup year is created, the “Process Done!” window will pop up. You have now created the CAMA backup year! (You can now update tables.) 7