Fax Cover Sheet s6

OWNER / CONTRACTOR PRE-CONSTRUCTION MEETING MINUTES New Project

1. Introductions / Review of Key Project Personnel - Roles & Responsibilities

 Owner: Todd Davis

 Architect:

 DeMaria Building Co. o Project Manager - Matt Wielechowski o Superintendent - o Project Estimator – Mike Phillips o Vice President – Darren Murray

2. Safety  Overview of job safety requirements required by Contractor: o Pre-Tasks – o Required safety meetings o Orientation (determine time and if notice is required) – o MSDS must be submitted prior to use on site.  Other PPE – Hard Hats, Safety Glasses. o First aid o Map to closest clinic – o Site and building cleanup – o Hot Work Permits – o 3. Review Site Access / Project Work Hours  DeMaria / Subcontractor parking -  Lay-down area –  Site Access, Contractor badge procedures.  Dumpster location  Office Trailers, Temporary Power and Phone requirements.  Standard work hours are 7:00a.m. to 3:30p.m. Monday – Friday  Other - o Overtime and shift work procedures o Site rules and regulations on visitors log, etc. o Security – o Address for the property:

4. Schedule  Project Schedule to be submitted within 14 days of this meeting, OR 14 days prior to start of work.  Anticipated mobilization / construction start date______.  Anticipated substantial completion date ______.  Schedule updates due every ____ week,

of 4  2 week look ahead schedules required.  Review owner pre-purchased deliveries.  Review coordination of other trades / bid packs  Review key milestone dates.  Review any owner non-work days DeMaria and it’s subcontractors will not be allowed to work.  Other______

5. Request for Information (RFI) Process:  RFI’s are to be submitted from DeMaria to: .  RFI’s via Email?  Answers are to be provided within (3) days after receipt from contractor  DeMaria’s RFI form can be used,  If an RFI response is determined by DeMaria or it’s subcontractors to be a change in scope, cost or schedule impact, DeMaria will advise the owner accordingly.  Other______

6. Changes in the Work:  Notification requirements.  If additional work is determined by DeMaria or it’s subcontractors written direction or a signed change request will be required before DeMaria can proceed with the work. Owner’s Authorized Agent______.  Review bulletin / field order process.  Quotations are to be submitted within ______days of receipt from the owner or architect. If DeMaria cannot submit the quotation by the due date they will notify the owner in writing no later than (3) days before required due date.  Mark-ups for changes are as follows: (These are for both DeMaria and subcontractors and subs-subcontractors) o Labor o Material o Equipment o Subcontractors  Change order process: o A contract change order or Purchase order Amendment will be issued to DeMaria within ______3__days after a signed quotation by both the owner and DeMaria agreeing on the cost. o Claims and Dispute resolution process: . On merits of a change . On evaluation of cost (quantity and/or price) for a change  Other______- DeMaria or its Subs will not proceed w/o written direction______. o Procedures for issuing and revising design information and authorizing changes. o Project cost control program

7. Submittals:  Submittal procedure:

F:DBC\DQMS\Forms\PSU-04agenda o Shop Drawings / Product Data - ______copies. o Samples ______copies o All submittals go to ______o Turnaround time for submittals is ___ days from receipt from DeMaria.  Close-out requirements: o As-Built drawings ______copies. (Red-line of construction drawings), this will be maintained on-site o Electronic sets? o Operation & Maintenance manuals ______copies. – . Training requirements – None . Any other closeout documents –

8. Invoicing / Payment:  Schedule of values to be submitted by ______for approval.  DeMaria to submit draft invoice to ______by the _____th of each month.  Approval by the owner/architect is to be no later than (3) days after receipt from DeMaria.  Final invoice to be submitted by DeMaria by the _____th of each month.  Final invoice to be submitted to: o Name:______o Address:______o fax #______(If acceptable) o e-mail / PDF_____( If acceptable)  Review required paperwork to accompany invoice by the owner/architect: o ______ Can additional work be billed without formal change order / Purchase order amendment? No  Payment to DeMaria will be ______days after date of invoice.  Other:______

9. Miscellaneous Items  Review permit requirements o State and local laws or regulations –  Lead/Asbestos surveys – o Environmental elements and procedures o Contaminated material handling and disposal  Daily Reports –  Owner guarantee / warranty period; years from date of substantial completion.  Will construction drawings be issued or DeMaria is to use bid drawings including; Post-Bid Addendums ______thru______.  Availability of conformed construction documents.  Availability of electronic all construction documents.  Progress Meeting date and time______@______On-site______. o Payment meeting – o Specific topic / focus meetings  Review key subcontractors / suppliers:  Review of deliverables: o Signed contract / letter of intent.

F:DBC\DQMS\Forms\PSU-04agenda o Certificate of insurance (including all applicable additional insured) o Construction Schedule – o Schedule of Values – o Subcontractor list and contacts (names, titles, office phone/fax, cell phone, e-mail) – o Material Status report o Labor Rates –  Other____- ______o Communication and correspondence procedures, including an email distribution list o Documentation, record keeping and reporting requirements o Subcontractor qualifications & selection process o Insurance coverage and insurance certificates o Verification of insurance coverage o Critical specifications – o Survey information o Coordinating procedures o Quality Assurance o Quality Control - o Testing procedures o Project confidentiality requirements, if any o Temporary facilities and services o Site logistics – o Applicable RFP Section-16 Compliance: EEO, DBB, etc. o Community relations o Any other final project closeout requirements  General Comments: o Check Pre-Qual statis (Mike / Matt) o Check control/layout of existing conditions. o DTE working w/ contact in the past o Check if signage is in OFCI or FMC to issue PCO? o Inventory millwork within a few days after delivery. o Status of Contract – Todd to check after meeting.

Next meeting:

F:DBC\DQMS\Forms\PSU-04agenda