Traverse Area Association of REALTORS s1

Traverse Area Association of REALTORS® Minutes of Board of Directors Meeting Date: 11/30/2012

Meeting was called to order by President Pro Tem Stephen Karas at 8:35 a.m. in the TAAR Conference Center.

Roll Call: Stephen Karas, Randy Dye, Dennis Pearsall, Mike Nagy, Dee-Dee Burch, Ken Kleinrichert, Beccy Janis, Matt Geib, , Meagan Luce, Matt Dakoske, Colleen Mageau, Catherine Barris, Steve Parafin and Jules Yates Staff in attendance: Kim Pontius, JoAnn Overzet Attending by Skype: Kathy Wittbrodt

Pledge of Allegiance

Motion to ratify the Agenda: Stephen Karas asked that the December meeting be added to the Agenda. Motion made by Matt Dakoske, second by Dennis Pearsall, to ratify the Agenda. Motion passed.

Motion to ratify the Consent Calendar: Motion made by Matt Dakoske, second by Ken Kleinrichert, to ratify the Consent Calendar. Motion passed.

Member Comment Period: Stephen Karas welcomed the 2013 new Directors to the meeting.

Financial Report: Secretary-Treasurer Luce reviewed the progress made in 2013 to fully fund the Reserve Account and approve the regionalization of the MLS. She reported that TAAR is ahead of budget mainly because of more members than budgeted for. Motion made by Dennis Pearsall, second by Randy Dye, to approve the Financial Report. Motion passed.

EVP Report: EVP Kim Pontius pointed out the letter from Paul Scott thanking TAAR for their support as TAAR’s liaison at the NAR meetings. Pontius reported that he is trying to get Joe Molinaro and Hugh Morris from NAR Smart Growth in Washington DC to Traverse City in the spring. A second NAR Smart Growth grant of $15,000 has been applied for this year (this grant was approved after the meeting). Next year a REALTOR® Party grant will be applied for.

Pontius reported that TAAR has not started billing the LLC for the start up costs, but billing will begin with November hours spent. The Regional is set to go live on March 14, 2013.

The Legacy Program was announced at the General Membership Meeting in October. Seed money is needed for this project, which is expected to cost approximately $20,000, to be raised from donations. Pontius wondered if the Board would approve some seed money to cover the cost of sending out a promotional piece about this project. Dee-Dee Burch moved, second by Beccy Janis, to allocate $1,000 for startup costs of the legacy project. After discussion, the

1 motion was amended to indicate the $1,000 would be a loan from TAAR to be paid back from funds raised. Motion passed.

MLS Report: Matt Dakoske reported that the MLS Committee has not met, but will have one more meeting before disbanding. Matt has been meeting monthly with the new regional MLS and Chad Brown and Kim Pontius, as well as two other members of the NGLRMLS Board, will be presenting NGLRMLS information to another board in December.

YPN Report: Matt Geib reported the group had been working on an event for December but decided instead to piggy back on TAAR’s Christmas party in order to increase donations of toys for Habitat and Toys for Tots. Matt will be graduating in two weeks from Leadership Grand Traverse and Board members are welcome to attend the reception and graduation on December 13th at Centerpointe (reception 5:00 p.m., graduation 5:45 p.m.).

Affiliate Ambassador Report: Colleen Mageau reported that the Committee recently sent out an email request for new members of the Affiliate Ambassador Committee with a good response. New members of the committee will be announced at the December meeting of the Committee. The Committee will be assisting with the TAAR Christmas party (including sponsoring the liquid refreshments and providing a door prize of an Ipad Mini). Beccy Janis offered WCR’s help with the party as well. (WCR will be donating a $100 Downtown TC gift ard as a door prize).

Discussion held about possibility of combining memberships of WCR, TAAR Affiliates and HBA Associate members. A meeting will be held to discuss this move.

New Member Approval: Ken Kleinrichert moved, second by Beccy Janis, to approve the new Full REALTOR® Members. Motion passed. Matt Dakoske moved, Ken Kleinrichert seconded, to approve the new Affiliate Members. Motion passed.

UNFINISHED BUSINESS

Leadership Retreat: Pontius reminded the Board that the Leadership Retreat this year will be held on December 6th at Ranch Rudolph from 8:00 a.m. to 4:00 p.m., a one day event. Dress will be casual, hayride included. All Board members except Matt Geib will be in attendance. Beccy Janis will have to leave for part of the day for the WCR Christmas function. She presented Board with the WCR calendar for 2013 so that TAAR and WCR can coordinate functions.

Rental Website Report: Pontius indicated funding is needed to develop a Comprehensive Project Description of the proposed Rental Website. The Rental Website would be a totally owned subsidiary of TAAR, its purpose is to increase non dues revenue as well as to become the focus for the public looking for rental properties with REALTORS® in the center of the search. After discussion, Matt Dakoske moved, Dennis Pearsall second to proceed with the rental project and to spend up to $5,000 to accomplish a market survey and bring the plan back to the 2 Board. Motion passed. A Rental Website Subcommittee was appointed by Stephen Karas with members to be Cathy Barris, Jules Yates, Ken Kleinrichert, Rick Stein and Dennis Pearsall.

Christmas Party Update. The TAAR Christmas party will be held on December 14th from 4:30- 7:30 p.m. in the TAAR Conference Center. Attendees are requested to bring a toy for Habitat kids and Toys for Tots.

NEW BUSINESS

Change MLS Committee to Advisory Council/Representative from LLC: The change to a Regional MLS means the dissolution of the MLS Committee effective December 31, 2012. A suggestion of an MLS Advisory Council to include the two LLC members and 3 to 5 more Council members from the TAAR membership was discussed. Dennis Pearsall moved, Ken Kleinrichert second, to dissolve the standing MLS Committee (Policy Manual Change) and establish an MLS Advisory Council. Motion passed. Randy Dye moved, Meagan Luce second to allocate one voting seat on the Board of Directors to be filled by one of the two representatives to the NGLRMLS LLC. This seat shall be a Presidential appointment. Motion passed.

December Board of Directors Meeting: President Karas requested that the Board meeting scheduled for December 21, 2012, be cancelled. There was general agreement by the Directors and the December meeting is cancelled.

Karas announced that nominations for officers of the Board of Directors were closed. Meagan Luce was nominated for President Elect and Ken Kleinrichert was nominated for Secretary- Treasurer. Dennis Pearsall moved, second by Meagan Luce to ratify the slate and approve the new officers. Motion passed.

Member Comment Phase: No comments.

For the Good of The Order: Beccy Janis suggested that a national speaker be brought to TAAR supported by WCR and TAAR. An Education Subcommittee was formed, to include Dee-Dee Burch, Beccy Janis and Matt Dakoske to explore this possibility. Staff member Kim Pontius to be assigned to this group.

Meeting was adjourned at 9:40 am.

Respectfully submitted, JoAnn Overzet, Recording Secretary