School District Of South Orange And Maplewood, New Jersey

SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526A

FOR ACTION

SUBJECT: FINANCIAL REPORTS

BE IT RESOLVED THAT the Board of Education receives and accepts the following financial reports:

1. Board Secretary’s Report dated June 30, 2009 2. Expense Account Adjustment Analysis dated June 30, 2009 3. Revenue Account Adjustment Analysis dated June 30, 2009 4. Check Register #359226-359563 in the amount of $2,890,636.75 5. Check Register #359564 in the amount of $1,311,962.22 6. Check Register #200333in the amount of $669,678.05 6. Check Register #200334 for June payroll in the amount of $5,902,294.75 7. Treasurer’s Reports for April and May 2009 SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526B

FOR ACTION

SUBJECT: BOARD OF EDUCATION'S MONTHLY CERTIFICATION

BE IT RESOLVED THAT pursuant to N.J.A.C. 6:20-2.12(e), we certify that as of June 30, 2009 after review of the secretary's monthly financial report (appropriations section) and upon consultation with the appropriate district officials, to the best of our knowledge no major account or fund has been overexpended in violation of N.J.A.C. 6:20-2.13(b) and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year.

______Rowland Bennett Date

______Lynne Crawford Date

______Elizabeth Daugherty Date

______Wayne Eastman Date

______Mark Gleason Date

______Sandra Karriem Date

______Richard Laine Date

______Jennifer Payne-Parrish Date

______Andrea Wren-Hardin Date SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526C

FOR ACTION

SUBJECT: APPROVE ATTENDANCE AND WORK RELATED TRAVEL EXPENSES WHEREAS, the following employees have requested approval for the indicated work- related travel; and WHEREAS, the attendance at stated function was previously approved by the employees’ supervisor and superintendent as work-related and within the scope of the work responsibilities of the attendee; and WHEREAS, the attendance at the function was approved as promoting delivery of instruction or furthering efficient operation of the school district; and fiscally prudent; THEREFORE, BE IT RESOLVED THAT the Board of Education approves the attendance and related travel expenses for the following work-related events:

EMPLOYEE WORKSHOP/CONFERENCE DATE Location Estimated Cost ($’s) Carl Sims Fundamentals of Boiler Operation 7/31/09 Whippany, NJ 150 Maintenance Maintenance Kathy Bohm Association of Learning Consultants 10/27-30/09 Philadelphia, PA 75 CHS/SpEd CEDS Conference Susan NJIDA-SIFFT 8/3/09 Scotch Plains, NJ 85 Lanzafame Seth Boyden Susan NJIDA-SIFFT 8/4/09 Scotch Plains, NJ 70 Lanzafame Seth Boyden Sandra Smith Everyday Math Training 8/4/09 Toms River, NJ 169 Seth Boyden Cheryl ARRA Technical Assistance 7/23/09 Parsippany, NJ 11 Schneider C.O. Myra DeOcera ARRA Technical Assistance 7/23/09 Parsippany, NJ 19 C.O. Helen Dalbey National Board Certification Spring 8/17-20/09 Paterson, NJ 277 SOMS Board John Gregory National Board Certification Spring 8/17-20/09 Paterson, NJ 277 SOMS Board Kevin Mason National Board Certification Spring 8/17-20/09 Paterson, NJ 277 MMS Board Liz Azukas National Board Certification Spring 8/17-20/09 Paterson, NJ 277 MMS Board Yma Rosenthal National Board Certification Spring 8/17-20/09 Paterson, NJ 277 MMS Board Cynthia National Board Certification Spring 8/17-20/09 Paterson, NJ 277 Vengraitis Board Tuscan Sue Donatelli National Board Certification Spring 8/17-20/09 Paterson, NJ 277 Tuscan Board Anne DeVonish National Board Certification Spring 8/17-20/09 Paterson, NJ 277 Tuscan Board Martha National Board Certification Spring 8/17-20/09 Paterson, NJ 277 O’Connor Board Tuscan Judy Elman Planet Art 10/5-7/09 Somerset, NJ 233 Seth Boyden Lorraine Borek Community Medicine & School 10/28/09 Edison, NJ 196 Tuscan Health Terry Murphy Summer Literacy Conference 7/28-29/09 New Brunswick, 50 Tuscan NJ Jennifer Power School University 7/21-23/09 Chicago, IL 3811 Giordano CHS Marquitta Power School University 7/21-24/09 Chicago, IL 3922 Whaley CHS Dianne Artist In Education Workshop 7/27-8/7-09 Camden, NJ 990 Canzonieri S.B.

BACKGROUND INFORMATION

New Jersey travel regulations (NJAC 6A:23B), Board Policy 8880 – Reimbursement of Travel Related Expenses, and newly enacted legislation [18A:11-12] require prior approval by the Superintendent and by a majority of the full membership of the Board of Education for reimbursement of travel and related expenses of an employee. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526D

FOR ACTION

SUBJECT: APPLY FOR FEDERAL FY2010 NO CHILD LEFT BEHIND (NCLB) CONSOLIDATED ENTITLEMENT FUNDS

BE IT RESOLVED THAT the Board of Education approves the submission of an application for federal Fiscal Year 2010 No Child Left Behind (NCLB) Consolidated Entitlement Funds in the amount of $429,168 as allocated:

Public School Title I, Part A: Improving Basic Programs $263,823 Title II, Part A: Teacher/Principal Training/Recruiting *135,251 Title II, Part D: Enhancing Education through Technology 2,472 Title III, English Language Acquisition/Language Enhancement 14,712 Title IV, Safe and Drug-Free School and Communities Act 11,518

Total Public School Allocation $427,776

Non-Public School Title II-A Title II-D Title III Title IV Marylawn of the Oranges tbd 63 216 296 Our Lady of Sorrows tbd 70 328 St. Joseph School tbd 74 _ 345 Total Non-Public Allocation * 207 216 969 $ 1,392

TOTAL NCLB ALLOCATION $429,168

The public school district administers the funding for the NCLB entitlement funds. The amount of funds applied for is 100% of the entitlement allocated to the district. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526E

FOR ACTION

SUBJECT: ACCEPT PHYSICAL EDUCATION PROGRAM (PEP) GRANT

BE IT RESOLVED THAT the Board of Education accepts a grant from the 2009 Carol M. White Physical Education Program (PEP) in the amount of $476,702 to be used by the district’s Physical Education Department for the 2009-2010 school year.

BE IT FURTHER RESOLVED THAT the following budget is established and the Superintendent or his designee is authorized to administer it:

20-081-200-890 PEP $476,702

BE IT FURTHER RESOLVED THAT the Board President, Superintendent and Board Secretary are authorized to execute and deliver any necessary contracts and reports on behalf of the Board.

Application for this grant was approved on March 16, 2009 (Resolution 2485M). The program requires an in-kind match to be provided by the school district of 10% in the first year.

It is anticipated that the total grant will be $1,254,989 over a three year period. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526F

FOR ACTION

SUBJECT: ACCEPT DONATION TO PARENTING CENTER

BE IT RESOLVED THAT the Board of Education accepts a donation for the Parenting Center in the amount of $1,500.

BE IT FURTHER RESOLVED THAT the following budget is increased and the Superintendent or his designee is authorized to administer it:

20-019-200-890 After the Bell $1,500

This donation made by multiple donors for “After the Bell” the Parenting Center’s after school program.

The Parenting Center is responsible for administering these funds. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526G

FOR ACTION

SUBJECT: ACCEPT DONATION TO MARSHALL SCHOOL

BE IT RESOLVED THAT the Board of Education accepts a donation from the Marshall School PTA in the amount of $995.35 to be used towards the purchase of microphones

20-044-200-890 Microphones $995.35

The Marshall School principal is responsible for administering these funds. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526H

FOR ACTION

SUBJECT: APPROVE SPECIAL EDUCATION RELATED SERVICE PROVIDERS FOR THE 2009-10 SCHOOL YEAR

BE IT RESOLVED THAT the Board of Education approve the following list of providers for the 2009-10 school year for the services indicated:

Provider Service Rate

APR Consulting, LLC Speech Therapy $125/hour Stewartsville, NJ

Nexus Language Builders ABA $78/hour Verona, NJ

Joanna Marie Reyes Tutoring $40/hour Ridgewood, NJ

Barbara Vega-Mercado Home Therapy $40/hour Newark, NJ

The Uncommon Thread ABA $50/hour Stirling, NJ

Cerebral Palsy of North Jersey Oral Motor/Feeding Therapy $198/session Livingston, NJ

Pamela Katouf Behavioral Consultant $100/hr Maplewood, NJ

These providers will perform services and evaluations for classified students as per needs indicated in specific Individual Education Plans. Fee schedules are effective July 1, 2009. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526I

FOR ACTION

SUBJECT: APPROVE AGREEMENT FOR 2009-2010 TRANSPORTATION COORDINATION SERVICES WITH MORRIS-UNION JOINTURE COMMISSION

BE IT RESOLVED THAT the Board of Education enter into an agreement with Morris- Union Jointure Commission to provide transportation coordination services for transporting special education, private school, vocational-technical school and other school students during the period of July 1, 2009 to June 30, 2010.

Transportation is arranged by the MUJC through contractual agreements with school bus contractors and coordinated with neighboring school districts. Actual coordinated routes and the transportation fees for 2009-2010 will not be determined until transportation needs have been determined. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526J

FOR ACTION

SUBJECT: APPROVE 2009 SUMMER SCHOOL PROGRAM TUITION AGREEMENT WITH UNION COUNTY EDUCATIONAL SERVICES COMMISION

BE IT RESOLVED THAT the Board of Education approve a tuition agreement with Union County Educational Services Commission for each district special education resident student referred to them for the 2009 summer program at the following tuition rates:

Extended School Year Program for Multiple Disabilities & Autistic: $4,300 per pupil Westlake School, Westfield, NJ July 1 – August 12, 2009 (30 days) Extended School Year Program for Behaviorally Disabled Students That Require a Therapeutic Environment: $7,410 per pupil Lamberts Mill Academy, Westfield, NJ July 1 – August 12, 2009 (30 days)

Summer School Program for Preschool and Elementary Autistic and Multiply Disabled: $4,600 per pupil Crossroads School, Westfield, NJ July 1 – July 31, 2009 (22 days)

The Union County Educational Services Commission provides extended school year programs for classified students as per needs indicated in specific Individual Education Plans (IEP’s).

RESOLUTION 2526K

FOR ACTION

SUBJECT: APPROVE STUDENT ACCIDENT INSURANCE COVERAGE WITH NEW JERSEY SCHOOL BOARDS ASSOCIATION FOR THE 2009-10 SCHOOL YEAR

BE IT RESOLVED THAT the Board of Education approves Student Accident Insurance coverage with New Jersey School Boards Association for the 2009-10 school year for the premium amount of $ 21,500.

The NJSBA policy covers interscholastic and intramural sports and high school Football, and P.E. classes. Additionally, voluntary individual coverage may be purchased by families of district students. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526L

FOR ACTION

SUBJECT: APPROVE CONTRACT FOR STAFF DEVELOPMENT WITH LEARNING PLUS

BE IT RESOLVED THAT the Board of Education approves a contract with Learning Plus of Toms River, New Jersey to provide staff development workshops related to collaborative teaching/in-class support and differentiated instruction at a rate of $4,200 for the 2009-10 school year.

Services will include three full days of staff development at Clinton School on September 29, October 9 and October 13, 2009 at $1,400 each for a total cost of $4,200. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526M

FOR ACTION

SUBJECT: APPROVE CONTRACT TO PROVIDE EDUCATION SERVICES FOR STUDENTS WHO ARE VISUALLY IMPAIRED

BE IT RESOLVED THAT the Board of Education approve the agreement with NJ Commission for the Blind & Visually Impaired, Newark, New Jersey, to provide services for district students who are visually impaired for the 2009-2010 school year at the following rates:

Level 1 $ 1,600.00/year

Level 3 $10,900.00/year

The New Jersey Commission for the Blind & Visually Impaired provides services for classified students as per needs indicated in specific Individual Education Plans (IEPs). Level 1 services are consultative and include 4-8 visits per year; Level 2 services are for students who use Braille or print as their primary reading medium and includes 9–30 lessons per school year; and Level 3 services are for students who use Braille as their primary reading medium and includes 2-3 lessons per week. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526N

FOR ACTION

SUBJECT: AWARD CONTRACT FOR LUNCH MONITORING SERVICES FOR THE 2009-10 SCHOOL YEAR

BE IT RESOLVED THAT the Board of Education awards the contract for Lunch Monitoring Services for the 2009-10 school year to Pomptonian Food Service of Fairfield, NJ for the lowest responsible bid of $619,646.50 with a 3% increase or CPI whichever is greater in subsequent years.

Bid Price POMPTONIAN Food Service $619,646.50

Bids for Additional Services, if required: Additional lunch monitor hours: $14.56 per hour Additional lead monitor hours: $15.76 per hour Additional breakfast monitor: $14.56 per hour Additional lunch monitor: $6,521 per year Additional lead monitor: $8,337 per year Additional breakfast monitor: $3,670 per year Additional On-site Representative: $62,231 per year

A requirement of the food service proposals was that the companies also provide a proposal for cafeteria monitoring services. The request for proposal indicated that a cafeteria services contract would be awarded separately from the food service contract and that the District reserved the right to award the food service contract either with or without the cafeteria monitoring services. The review panel for the food service management contract agreed that the cafeteria monitoring services should be awarded to Pomptonian, who was awarded the food service management contract on May 18, 2009. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

DEFEATED

RESOLUTION 2526O

FOR ACTION

SUBJECT: AWARD CONTRACT FOR UNDERHILL FIELD TRACK AND FOOTBALL FIELD RECONSTRUCTION CONTRACT #2 – FIELD LIGHTING CONSTRUCTION

BE IT RESOLVED THAT the Board of Education awards the contract for Underhill Field Track and Football Field Reconstruction Contract #2 – Field Lighting Construction to Quality Electrical Construction Company of West Keansburg, New Jersey, for the lowest responsible bid of $187,800.

Solicitation for bids was issued on June 11, 2009 and received on June 24, 2009. Bid packages were requested by six companies and return by four:

Quality Electrical $187,800 Lucas Electric $193,400 Margonis Electrical $198,000 Faigon Electrical $230,000

The bid packages were reviewed by the Assistant Business Administrator, Supervisor of Buildings & Grounds, and the architect. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526P

FOR ACTION

SUBJECT: APPROVE CHANGE ORDER TO EXTERIOR DOOR REPLACEMENT FOR MAPLEWOOD SCHOOLS PROJECT

BE IT RESOLVED THAT the Board of Education approves the following change order to the Exterior Door Replacement for the Maplewood Schools project:

Contractor Change Order # Amount Time Extension

C&M Door Controls, Inc. 2 $(9,450.00) 105 days

Change Order #2 provides for a credit for AMP door in lieu of wood for door opening at Tuscan School, and a time extension due to long lead time for custom wood doors for CHS and AMP doors for Tuscan School. The work at CHS will be delayed until August due to the abatement work lasting through the beginning of August. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526Q FOR ACTION SUBJECT: ACCEPT DOE PRELIMINARY ELIGIBLE COSTS FOR MAPLEWOOD MIDDLE SCHOOL LAB CONVERSION (4900-040-09-1001)

BE IT RESOLVED THAT the Board of Education accepts the following preliminary costs for the Maplewood Middle School Lab Conversion project:

Local Share $ 236,377.00 State Share $ 157,585.00 Total Share $ 393,962.00

BE IT FURTHER RESOLVED THAT the South Orange Maplewood Board of Education elects to construct the above project.

NOW, THEREFORE, BE IT RESOLVED THAT the Board of Education does hereby accept preliminary eligible costs as final eligible costs for School Facilities Project No. 4900-040-09-1001.

The DOE requires the Board of Education to accept preliminary findings before they become final. Another resolution accepting the EDA grant agreement or Debt Service Aid, based upon the accepted eligible costs, will be required at a later date. This project was approved on February 9, 2009, resolution 2476V. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526R FOR ACTION SUBJECT: ACCEPT DOE PRELIMINARY ELIGIBLE COSTS FOR SOUTH ORANGE MIDDLE SCHOOL LAB CONVERSION (4900-050-09-1002)

BE IT RESOLVED THAT the Board of Education accepts the following preliminary costs for the South Orange Middle School Lab Conversion project:

Local Share $ 217,040.00 State Share $ 144,694.00 Total Share $ 361,734.00

The DOE requires the Board of Education to accept preliminary findings before they become final. Another resolution accepting the EDA grant agreement or Debt Service Aid, based upon the accepted eligible costs, will be required at a later date. This project was approved on February 9, 2009, resolution 2476V. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526S FOR ACTION SUBJECT: ACCEPT DOE PRELIMINARY ELIGIBLE COSTS FOR SOUTH ORANGE MIDDLE SCHOOL GYMNASIUM BLEACHER REPLACEMENT (4900-050-09-2000)

BE IT RESOLVED THAT the Board of Education accepts the following preliminary costs for the South Orange Middle School Gymnasium Bleacher Replacement project of $329,790.00.

The DOE requires the Board of Education to accept preliminary findings before they become final. Another resolution accepting Debt Service Aid, based upon the accepted eligible costs, will be required at a later date. This project was approved on February 9, 2009, resolution 2476AE. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526T

FOR ACTION

SUBJECT: APPROVE NEW PAYROLL SERVICES COMPANY

BE IT RESOLVED THAT the Board of Education approves an agreement with R&L Data Centers, Inc. of Bloomsbury, NJ, to provide payroll services to the district at a rate of $41,100 per year

Ameripay provided the district’s payroll services since 1995, and is no longer in business. R&L will provide the district with payroll services as of August 1, 2009.

Quotes were requested from four companies:

R&L $41,100 Action Data Service $47,500 ADP no quote Ceridian no quote SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526U

FOR ACTION

SUBJECT: WAIVER FOR MARSHALL SCHOOL KINDERGARTEN BATHROOM

BE IT RESOLVED THAT the Board of Education elects to use the alternate method of compliance in accordance with NJAC 6A:26-6.2(h)4ii, by providing toilet rooms adjacent to or outside the classroom in lieu of individual toilet rooms for use by preschool and kindergarten classrooms at Marshall Elementary School. The school children shall be supervised in the following manner:

The classroom teacher will monitor student use of the lavatory facilities, which are immediately adjacent to and within the line of sight of the kindergarten classrooms.

A kindergarten class is being added at Marshall Elementary with a bathroom adjacent to the room as allowed by NJAC 6A:2.6-6.2(h)4ii. The Board of Education must approve this alternate method of compliance before submittal to the County Superintendent to request a waiver. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526V

FOR ACTION

SUBJECT: AWARD BIDS FOR SCIENCE SUPPLIES FOR GRADES 6-12 FOR THE 2009-2010 SCHOOL YEAR

BE IT RESOLVED THAT the Board of Education award bids for grades 6-12 science supplies for the 2009-2010 School Year as follows:

Vendor Amount

Carolina Biological $1,223.88 Fisher Scientific $8,741.31 Frey Scientific $3,157.85 Science Kit $1,708.40 Bio Corporation $ 811.50

Solicitation for bids was issued on June 25, 2009, and bids were returned on July 8, 2009. Bid packages were requested by eleven companies and returned by five.

The bids were reviewed by the Supervisor of Science 6-12 and he made the above recommendations. `SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526W

FOR ACTION

SUBJECT: APPROVE TELECOMMUNICATION SERVICE PROVIDERS

BE IT RESOLVED THAT the Board of Education approve the following list of telecommunication service providers:

Provider Rate

Anthony Botro $50/hour Clark, NJ

Sam Modersohn $20/hour Bloomingdale, NJ

Eugene Obscuth $20/hour Garfield, NJ

Jacob Platt $20/hour NY, NY

Raf Ricci $20/hour South Orange, NJ

Christian Zaccone $20/hour Garfield, NJ

Jon Zaccone $20/hour Garfield, NJ

These providers specialize in wiring and telecommunications and provide services in conjunction with special projects and repairs as needed. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526X

FOR ACTION

SUBJECT: APPROVE RESIDENCY INVESTIGATOR FEES FOR 2009-10

BE IT RESOLVED THAT the Board of Education approve the following provider and fees for residency checks conducted for the District during 2009-10:

Provider Rate

William Ray Smith $20.50/residency check $37/surveillance Maria Schmidtberg $25/residency check plus mileage

Mr. Smith performs residency checks and surveillance for the district as requested.

Ms. Schmidtberg performs residency checks when our regular residency check provider is unavailable. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526Y

FOR ACTION

SUBJECT: APPROVE INTERLOCAL AGREEMENT WITH TOWNSHIP OF MAPLEWOOD FOR FURNISHING OF VEHICLE MAINTENANCE SERVICES

BE IT RESOLVED THAT the South Orange Maplewood Board of Education approve an Interlocal agreement with the Township of Maplewood for furnishing of vehicle maintenance services by the Township to the Board of Education for its vehicles pursuant to N.J.S.A. 26:3A(e)-1, et. seq. and N.J.S.A. 40:8A-1, et. seq.

This is the first year of such an agreement with the Township of Maplewood. The district will be charged $60 per hour for the services plus the cost of the materials. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526Z

FOR ACTION

SUBJECT: ACCEPT STATE NONPUBLIC TEXTBOOK AID ENTITLEMENT FOR 2009-10

BE IT RESOLVED THAT the Board of Education accept school year 2009-2010 New Jersey Nonpublic Textbook Aid Entitlement Funds in the amount of $33,917 to be allocated as follows:

SCHOOL PUPILS STATE AID Marylawn of the Oranges 156 $10,156.00 Our Lady of Sorrows 172 $11,197.00 So Orange Country Day School 4 $ 2,60.00 St. Joseph School 189 $12,304.00

Total Nonpublic Textbook Aid $33,917.00

The allocation amount is $65.10 per pupil. The public school district administers the funding. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526AA

FOR ACTION

SUBJECT: ACCEPT STATE NONPUBLIC NURSING AID ENTITLEMENT FOR 2009-10

BE IT RESOLVED THAT the Board of Education accept school year 2009-2010 New Jersey Nonpublic Nursing Aid Entitlement Funds in the amount of $50,180 to be allocated as follows:

SCHOOL PUPILS STATE AID Marylawn of the Oranges 156 $12,043.00 St. Joseph School 189 $14,591.00 South Orange Country Day School 4 $ 309.00

Total Nonpublic Nursing Aid $26,943.00

The allocation amount remains at $77.20 per pupil. The public school district administers the funding. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526AB

FOR ACTION

SUBJECT: APPROVE CONTRACT FOR K-5 CURRICULUM FACILITATION CONSULTANT

BE IT RESOLVED THAT the Board of Education approves a contract with The Schillinger Group of Gardiner, New York, to provide seven days of consulting services related to K-5 curriculum facilitation at a rate of $12,250.00 during the summer of 2009.

Services will include seven days of consulting for teachers in grades K-5 during the summer. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526AC

FOR ACTION

SUBJECT: ACCEPT DONATION TO PARENTING CENTER

BE IT RESOLVED THAT the Board of Education accepts a donation for the Parenting Center in the amount of $900.

20-019-200-890 Parenting Center $900

This donation was made by elementary school PTAs as part of the Parenting Center consortium for adult programming.

The Parenting Center is responsible for administering these funds. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526AD

FOR ACTION

SUBJECT: APPROVE AGREEMENTS FOR LEASE OF PHOTOCOPY EQUIPMENT, MAINTENANCE AND SUPPLIES

BE IT RESOLVED THAT the Board of Education approves agreements for Digital system copy machines: Additional Vendor Model # Monthly Lease Copies Included Cost per Copy Atlantic Tomorrow Savin 9025sp $159.00 0 $0.0053 Atlantic Tomorrow Savin 9033sp $ 178.00 0 $0.0053 Atlantic Tomorrow Savin 9033sp $ 178.00 0 $0.0053 Atlantic Tomorrow Savin 9080sp $ 370.00 0 $0.0053 Atlantic Tomorrow Savin 9090 $ 449.00 0 $0.0053 Xerox Corporation Xerox 5638PT $ 219.73 4,000 $0.0084 Xerox Corporation Xerox 5638PT $ 247.52 10,000 $0.0084 Xerox Corporation Xerox 5665PT $ 392.62 15,000 $0.0060 Xerox Corporation Xerox 5665PT $ 602.62 50,000 $0.0060 Xerox Corporation Xerox 5687 $ 949.17 90,000 $0.0060 Xerox Corporation Bookmark40P $ 201.44 0 $0.0084 Xerox Corporation Bookmark40P $ 201.44 0 $0.0084 Xerox Corporation Bookmark40P $ 201.44 0 $0.0084

The cost per copy includes maintenance and supplies (excluding paper and staples).

The thirteen machines replace nine existing machines with an additional machine being added at Columbia High School and machines being added in the middle schools and high school libraries. Atlantic Tomorrows and Xerox Corporation have State Contracts. Proposals were requested from four other companies for replacement machines. The proposals were reviewed by the Business Office.  The replacement machines are all upgraded models with additional features and will be able to handle the volume with more efficiency.  Atlantic Tomorrow and Xerox will deliver, install and train our personnel at no charge.  Atlantic Tomorrow and Xerox will cancel and relinquish the District from any current lease obligations on the machines being replaced. In addition, Atlantic Tomorrow and Xerox will relocate the current machines that the District would like to continue to use and remove the remaining current machines at no charge. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

DEFEATED

RESOLUTION 2526AE

FOR ACTION

SUBJECT: ACCEPT DONATION FROM CHS ALUMNI ASSOCIATION

BE IT RESOLVED THAT the Board of Education accepts a donation from the Columbia High School Alumni Association in the amount of $45,000 to be used towards the Underhill Field Lighting project.

20-068-200-890 Underhill Lighting $45,000

The Business Office is responsible for administering these funds. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009 DEFEATED

RESOLUTION 2526AF

FOR ACTION

SUBJECT: AUTHORIZE TRANSFER OF UNRESERVED FUND BALANCE TO GENERAL FUND

BE IT RESOLVED THAT the Board of Education authorizes the transfer of $98,711 from unreserved fund balance to the general fund and authorizes use of the funds for the lighting project on Profeta Field at Underhill Sports Complex.

The remaining project is to install lighting on Profeta Field. The project was competitively bid and the lowest price was $187,800. The remaining balance from the previous projects is $51,089. The Alumni Association’s Capital Campaign has raised $45,000. An additional estimated $98,711 is needed to complete the project. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526AG

FOR ACTION

SUBJECT: CANCEL TRANSPORTATION CONTRACTS

BE IT RESOLVED THAT the Board of Education approves the cancellation of the following transportation routes which are not renewed for 2009-2010 school year:

Vendor Contract # Route #

Jimmy’s Transportation 0008 13 Laidlaw 0003 OK1 Laidlaw 0003 KP1

These transportation routes are not being renewed for the 2009-2010 school year. The board of education is required to approve the cancellation of these routes as an amendment to the transportation contracts. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526AH

FOR ACTION

SUBJECT: AWARD BIDS FOR PRINTER REPAIR AND MAINTENANCE FOR THE 2009-2010 SCHOOL YEAR

BE IT RESOLVED THAT the Board of Education award bids for Printer Repair and Maintenance for the 2009-2010 school year to Rahway Business Machines of Rahway, NJ, for the lowest responsible bid of $37.50 per hour.

Solicitation for bids was issued on July 2, and bids were returned on July 15, 2009. Bid packages were requested by seven companies and returned by:

Rahway Business Machines $37.50/hour Laser Save $95.00/hour

The bids were reviewed by the Chief Information Officer. SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY PUBLIC BOARD MEETING July 20, 2009

RESOLUTION 2526AI

FOR ACTION

SUBJECT: AWARD BIDS FOR MULTIMEDIA EQUIPMENT FOR THE 2009- 2010 SCHOOL YEAR

BE IT RESOLVED THAT the Board of Education award bids for multimedia equipment for the 2009-2010 school year as follows:

Vendor Item Unit Price

Keyboard Consultants, Inc. Epson LCD Projector 83+ $538.00 Fairfield, NJ Epson LCD Projector 85 $688.00 Epson LCD Projector 825 $808.00 Epson LCD Projector 826w $781.00

Valiant IMC Azden Sound Amplification System $792.40 S. Hackensack, NJ

Solicitation for bids was issued on July 2, and bids were returned on July 15, 2009. Bid packages were requested by seven companies and returned by:

Keyboard Consultants, Inc. Valiant IMC Dell Marketing L.P.

Dell Marketing’s bid lacks necessary documentation and is, therefore, nonresponsive. The bids were reviewed by the Chief Information Officer.

RESOLUTION 2526AJ

FOR ACTION

SUBJECT: AWARD BIDS FOR PRINTER AND FAX MACHINE SUPPLIES FOR THE 2009-2010 SCHOOL YEAR

BE IT RESOLVED THAT the Board of Education award bids for printer and fax machine supplies for the 2009-2010 school year as follows:

Cost Per Cost Per Cartridge Cartridge Manufacturer Model Number -Black -Color Vendor PRINTERS BROTHER MFC-8860DN 49.00 - Supply Saver CANON IP 1500 3.00 4.00 Supply Saver CANON IP-1600 19.00 24.00 Supply Saver CANON K10250 19.00 24.00 Supply Saver CANON PIXMA IP1600 19.00 24.00 Supply Saver DELL 1110 49.00 - Supply Saver DELL 1320C 38.99 - Laser Save DELL 1320C - 42.00 Supply Saver DELL 1600 59.00 - Supply Saver DELL 1700DP 55.00 - Laser Save DELL 1710N 55.00 - Laser Save DELL 1720DN 63.00 - Supply Saver DELL 3000CN 36.25 62.50 Laser Save DELL 3110CN 36.25 62.50 Laser Save EPSON STYLUS 740 8.00 12.00 Supply Saver EPSON STYLUS 800 8.00 12.00 Supply Saver EPSON STYLUS C88 9.00 9.00 Supply Saver EPSON STYLUS C88+ 9.00 9.00 Supply Saver EPSON STYLUS COLOR 800 8.00 12.00 Supply Saver EPSON STYLUS R200 9.00 9.00 Supply Saver HP 5310 15.99 18.13 Laser Save HP 6110 17.00 20.00 Supply Saver HP 932C 11.00 19.00 Supply Saver HP C3150A 34.00 - Supply Saver HP C3982A 34.00 - Supply Saver HP C6414A 12.00 19.00 Supply Saver HP C6428A 11.00 19.00 Supply Saver HP C6487C 17.00 20.00 Supply Saver HP C7058A 49.00 - Supply Saver HP C8050A 45.00 - Supply Saver HP C8424A 11.00 19.00 Supply Saver HP CP1700 15.99 18.13 Laser Save HP DESKJET 3915 13.00 - Supply Saver HP DESKJET 3915 - 14.99 Laser Save HP DESKJET 5550 17.00 20.00 Supply Saver HP DESKJET 5650 17.00 20.00 Supply Saver HP DESKJET 6122 11.00 19.00 Supply Saver HP DESKJET 6127 11.00 19.00 Supply Saver HP DESKJET 6840 13.45 15.99 Laser Save HP DESKJET 722C 11.00 19.00 Supply Saver HP DESKJET 85CXI 11.00 19.00 Supply Saver HP DESKJET 882C 11.00 19.00 Supply Saver HP DESKJET 895CXI 11.00 19.00 Supply Saver HP DESKJET 930C 11.00 19.00 Supply Saver HP DESKJET 9500C 11.00 19.00 Supply Saver HP DESKJET 950CXI 11.00 19.00 Supply Saver HP DESKJET 970CXI 11.00 19.00 Supply Saver HP DESKJET 990CXI 11.00 19.00 Supply Saver HP DESKJET D4160 19.99 - Laser Save HP DESKJET D4160 - 19.00 Supply Saver HP DESKWRITER 36C 15.00 16.00 Supply Saver HP INKJET 12000 15.00 15.00 Supply Saver HP LASERJER 1320M 39.00 - Laser Save HP LASERJET 1100 35.00 - Supply Saver HP LASERJET 1200 35.00 - Supply Saver HP LASERJET 1320 39.00 - Laser Save HP LASERJET 1320N 39.00 - Laser Save HP LASERJET 1600 59.00 59.00 Supply Saver HP LASERJET 2100 45.00 - Supply Saver HP LASERJET 2200 45.00 - Supply Saver HP LASERJET 2200D 45.00 - Supply Saver HP LASERJET 2300 49.00 - Supply Saver HP LASERJET 2300M 49.00 - Supply Saver HP LASERJET 2300N 49.00 - Supply Saver HP LASERJET 3000N 134.00 119.00 Supply Saver HP LASERJET 4000 45.00 - Supply Saver HP LASERJET 4000T 45.00 - Supply Saver HP LASERJET 4000TN 45.00 - Supply Saver HP LASERJET 4050 45.00 - Supply Saver HP LASERJET 4050N 45.00 - Supply Saver HP LASERJET 4050TN 45.00 - Supply Saver HP LASERJET 4100 45.00 - Supply Saver HP LASERJET 4100N 45.00 - Supply Saver HP LASERJET 4200 59.00 - Supply Saver HP LASERJET 4240 59.00 - Supply Saver HP LASERJET 4250 59.00 - Supply Saver HP LASERJET 4450N 39.00 49.00 Supply Saver HP LASERJET 5P 35.00 - Supply Saver HP LASERJET 5SI 59.00 - Supply Saver HP LASERJET 6L 35.00 - Supply Saver HP LASERJET 6MP 35.00 - Supply Saver HP LASERJET 6P 35.00 - Supply Saver HP LASERJET 8000N 59.00 - Supply Saver HP LASERJET P2015DN 39.00 - Laser Save HP LASERJET P2055DN 39.00 - Laser Save HP LASERJET P3005B 65.00 - Supply Saver HP OFFICEJETJ578 18.00 20.00 Supply Saver OKI MICROLINE391 10.00 - Supply Saver OKI MICROLINE393 15.00 - Supply Saver SAMSUNG ML-2250 59.00 - Supply Saver SAVIN 2522 35.00 - Supply Saver SAVIN CLP 1620 40.00 89.00 Supply Saver

FAX MACHINES SHARP UX-A260 12.00 - Supply Saver BROTHER FAX 2800 15.00 - Supply Saver BROTHER FAX-2820 32.00 - Laser Save BROTHER INTELLFAX 1360 4.29 - Laser Save

Solicitation for bids was issued on July 2, and bids were returned on July 15, 2009. Bid packages were requested by six companies and returned by two.

The bids were reviewed by the Chief Information Officer and the Assistant Business Administrator.