Review/Approval of Internal PD Acquisition Procedures

Purpose Outlined is the process related to the creation, approval and dissemination of internal Procurement Division acquisition procedures.

Procedure Research related to the creation or revision of procedures can be facilitated creat through: ion  Independent PPO efforts, and/or  Subject matter expert team participation

Procedure draft PPO is responsible for coordinating the creation and/or for composing a draft of the procedure. Feedback on the draft should be obtained from the team or designated senior staff prior to submission of the procedure for approval.

Procedure A hard-copy package will be created for the approval process. appr oval

Step Action 1 Include a signature block in the package for managers identified in Step 2. 2 Make applicable number of copies and deliver to appropriate managers for approval. Managers include:  Manager(s) of impacted acquisition units (i.e., TAS, One-Time, and/or CMAS/Masters)  Manager of Protests/Disputes Unit

Note: During procedure dissemination, managers of the acquisition units are the primary acquisition contacts. 3 Deliver courtesy copies to:  Senior manager of acquisitions  Acquisition unit managers that are not directly impacted (in Step 2 above) 4 Provide a due date for response. 5 Follow up with an email to the managers needed for approval (Step 2) to acknowledge that the package has been delivered.

The subject of the email will identify that it is a “PPO Procedure Update.”

D:\Docs\2017-12-15\0779b908f3050ce73fe9180356a3ecd0.doc Procedure Once all required signatures are obtained, issue an announcement that disse broadcasts implementation of the procedure. Email the announcement to: mina tion  Primary acquisition contacts (See Step 2 above)  Protest/Dispute manager

In the email, copy:

 PRB members not already included in a category above  PAMS manager  Training manager  Secondary acquisition contacts (designated by manager to perform distribution to staff)

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