City of Elsberry s1

CITY OF ELSBERRY REGULAR SESSION OCTOBER 11, 2016 ELSBERRY CITY HALL

The Board of Aldermen of the City of Elsberry met on the evening of the above date at Elsberry City Hall, 6:30 pm. Mayor Steve Wilch presided over the meeting. Present were Aldermen Hunter, Aldermen Rockwell, Aldermen Talbot, Aldermen Harper, City Clerk Sharon Kakouris, City Collector Rachel Reed, and City Treasurer Tammy Sharpe, Alderman Harper was absent. Also present were Marshall Suddarth and Tony Sneed of Alliance Water Resources, City Attorney Rob Guinness, and PBP Committee Chairman Aprile Taylor.

Mayor Wilch called the meeting to order and led in the pledge to the flag. Roll call deemed a quorum present.

A motion was made to amend the agenda to include the salt bid; motion made by Aldermen Rockwell, seconded by Aldermen Harper, to vote was as follows:

AYES-Rockwell, Talbot, Harper, Hunter NAYS- ABSENT-Kinion, Hartley Motion carried with 4 ayes, 0 nays, 2 absent.

A motion was made to amend the agenda to include bids for ammo; motion made by Aldermen Harper, seconded by Aldermen Talbot, the vote was as follows: AYES-Rockwell, Talbot, Harper, Hunter NAYS- ABSENT-Kinion, Hartley Motion carried with 4 ayes, 0 nays, 2 absent.

Minutes of the previous meetings were approved as written upon motion by Aldermen Talbot and seconded by Aldermen Harper. Vote was as follows:

AYES- Talbot, Harper, Hunter, Rockwell NAYS- ABSENT-Kinion, Hartley Motion carried with 4 ayes, 0 nays, 2 absent.

Unpaid bills were presented for the Board’s consideration. Motion to approve said bills was made by Aldermen Harper, seconded by Aldermen Hunter, with the following vote:

AYES-Harper, Hunter, Rockwell, Talbot NAYS- ABSENT-Kinion, Hartley Motion carried with 4 ayes, 0 nays, 2 absent. PROGRAM UPDATES Boonslick for the project to waiting on a final title research. MECO there is a special meeting on Tuesday, October 18th for the preliminary bond closing with USDA. Mr Guinness stated that contract with Lamke the insurance is not enough for the project. They need an additional $30,000.00 worth of coverage or increase their umbrella policy, they are short on the automobile and pollution part according to what the contract calls for. Visu-Sewer did comply with the insurance requirements. Mr. Guinness would like for this to put on the agenda for the meeting on October 18th to discuss the insurance. Mr. Guinness also stated that USDA is requiring the full amount of coverage on the property, Lin-Pike Title Company is doing the work on this. Mr. Guinness also stated that in the contract it states that the work would not interfere with the school. Mayor Wilch stated that Mr. Reller would be here for the meeting. Mr. Guinness stated that USDA states that approximately $150,000.00 will need to added to expenditures to cover the payment of the bonds. Before we can raise the rates we have to advertise it for 30 days and have a public hearing. The increase will be $11 to $15 more per month. OPENING/REVIEW OF BIDS Street Asphalt Bids: One bid was received from Mid River Asphalt, Inc. 1. 4th Street: Brownsmill to Broadway $57,849.60 pd by Streets 2. Hillcrest: Toll Gate to Apple $11,580.00 pd by Streets 3. Brownsmill: 3rd St $6,290.00 pd by FEMA 4. Welch Street: 8x30 $1,980.00 pd by Sewer 5. Sanderson Street” 4 x 20 $1,980.00 pd by Streets 6. Drive: 4X24 Alley At Sanderson $1,980.00 pd by Streets 7. Tammy: 10 X 60 & 20 x 6 $2,180.00 pd by Water 8. Brooksher Repair $1,980.00 pd by Streets 9. 400 Block of 5th Street: 4,559.00 pd by Water A motion was made to accept Mid River’s Asphalt bid deleting #2 for the bid, motion made by Aldermen Rockwell, seconded by Aldermen Harper, with the vote as follows: AYES-Hunter, Rockwell, Talbot, Harper NAYS-0 ABSENT-Kinion, Hartley Motion carried with 4 ayes, 0 nays, 2 absent.

Bids were received by the Infrastructure Committee for a rotary mower and they recommend to accepting the bid from Meyer Implement in the amount of $8,425.00. The bids received were Meyer Implement $8,425.00 Optional Equip wheel weights $180.00 Total $8425.00 Mordt Tractor $8,425.26 Optional Weights (4) $1,168.00 Total $9,593.26 Bowling Green Tractor $9,637.00 Weights $263.00 Total $9,900.00 Ennis Implement Co $7,302.00 Weights & Freight $700.00 Total $8,002.00 A motion was made to accept the Infrastructure Committee’s recommendation of Meyer Implement in the amount of $8,425.00, motion made by Aldermen Rockwell, seconded by Aldermen Harper, with the vote as follows: AYES-Hunter, Rockwell, Talbot, Harper NAYS-0 ABSENT-Kinion, Hartley Motion carried with 4 ayes, 0 nays, 2 absent.

Mayor Wilch stated that he has received the bids for salt for this year. Compass Minerals in the amount of $52.85 per ton delivered. The total cost for 25 tons would be $1,321.25. A motion was made to accept Compass Minerals bid of 25 tons at $52.85 for a cost of $1,321.25, motion made by Aldermen Rockwell, seconded by Aldermen Harper, with the vote as follows: AYES-Rockwell, Talbot, Harper, Hunter NAYS- ABSENT-Kinion, Hartley Motion carried with 4 ayes, 0 nays, 2 absent.

Mayor Wilch stated that the ammo that is being purchased for the training will be under $500.00. This money will come out of the police training fund. UNFINISHED BUSINESS No parking on Broadway Extension, Rob is still working on this. There is one house that does not have a driveway. Mayor Wilch stated that he is looking into an 80/20 grant for sidewalks. NEW BUSINESS Marshall would like to put out for bid purchasing a camera for the sewer lines. He has the specs ready. A motion was made to allow Marshall to bid the purchases of a camera for the sewer lines, motion was made by Aldermen Rockwell, seconded by Aldermen Harper, with the vote as follows: AYES-Rockwell, Talbot, Harper, Hunter NAYS- ABSENT-Kinion, Hartley Motion carried with 4 ayes, 0 nays, 2 absent.

Marshall would like to purchase a cut-off saw the one they have now is worked on more than it runs. There is one on Amazon that is only $904.74. A motion was made to purchase a cut-off saw from Amazon for $904.74, motion made by Aldermen Rockwell, seconded by Aldermen Harper, with the vote as follows: AYES-Harper, Hunter, Rockwell NAYS-Talbot ABSENT-Kinion, Hartley Motion carried with 3 ayes, 1 nay, 2 absent.

The Infrastructure Committee would like to bid out for new roofs on the pavilion and gazebo at City Park. A motion was made to bid out the roofs on the pavilion and gazebo, motion was made by Aldermen Rockwell, seconded by Aldermen Harper, with the vote as follows: AYES-Harper, Hunter, Rockwell, Talbot NAYS- ABSENT-Hartley, Kinion Motion carried with 4 ayes, 0 nays, 2 absent.

A new light on the NE corner of Broadway and 4th Street needs to purchased. A motion was made to purchase this light, motion made by Aldermen Rockwell, seconded by Aldermen Harper, with the vote as follows: AYES-Hunter, Rockwell, Talbot, Harper NAYS- ABSENT-Hartley, Kinion Motion carried with 4 ayes, 0 nays, 2 absent.

Rachel Reed stated that there was an incident that happened during the lunch hours and she was threatened by a customer. Marshall was there and saw the whole thing happen. She does not feel safe while everyone is at lunch. A motion was made to table this until next week when maybe the whole council is here to discuss it, motion made by Alderman Rockwell, seconded by Aldermen Hunter, with the vote as follows: AYES-Hunter, Rockwell, Talbot, Harper NAYS- ABSENT-Kinion, Hartley Motion carried with 4 ayes, 0 nays, 2 absent.

INTRODUCTION AND READIANG OF BILLS FOR PASSAGE

Bill No. 2016-010-001 AN ORDINANCE OF THE CITY OF ELSBERRY, MISSOURI, TO AUTHORIZE THE CITY TO ENTER INTO, AND THE MAYOR TO EXECUTE ON BEHALF OF THE CITY, A CONTRACT WITH LAMKE TRENCHING & EXCAVATING, INC. FOR SERVICES RELATING TO ELSBERRY’S SANITARY SEWER SYSTEM IMPROVEMENTS CONTRACT A: LIFT STATIONS / SANITARY SEWER REPLACEMENTS PROJECT. A motion was made to read the bill 2 times by title only, motion made by Aldermen Rockwell, seconded by Aldermen Talbot, with the vote as follows: AYES-Rockwell, Talbot, Harper, Hunter NAYS- ABSENT-Kinion, Hartley Motion carried with 4 ayes, 0 nays, 2 absent.

Bill was read 2 times, a motion was made to adopt the bill, motion made by Aldermen Rockwell, seconded by Aldermen Talbot, with the vote as follows: AYES-Rockwell, Talbot, Harper, Hunter NAYS- ABSENT-Kinion, Hartley Motion carried with 4 ayes, 0 nays, 2 absent.

Bill No. 2016-010-002 AN ORDINANCE OF THE CITY OF ELSBERRY, MISSOURI, TO AUTHORIZE THE CITY TO ENTER INTO, AND THE MAYOR TO EXECUTE ON BEHALF OF THE CITY, A CONTRACT WITH VISU-SEWER OF MISSOURI, LLC. FOR SERVICES RELATING TO ELSBERRY’S SANITARY SEWER SYSTEM IMPROVEMENTS CONTRACT B: SANITARY SEWER REHABILITATION PROJECT. A motion was made to read 2 times by title only, motion made by Aldermen Rockwell, seconded by Aldermen Harper, with the vote as follows: AYES-Talbot, Harper, Hunter, Rockwell NAYS- ABSENT-Kinion, Hartley Motion carried with 4 ayes, 0 nays, 2 absent.

Bill No. 2016-010-002 was read 2 times, a motion was made to adopt, motion made by Aldermen Rockwell, seconded by Aldermen Talbot, vote was as follows: AYES-Harper, Hunter, Rockwell, Talbot NAYS- ABSENT-Kinion, Hartley Motion carried with 4 ayes, 0 nays, 2 absent. RESOLUTIONS WHICH REQUIRE ACTION BY THE BOARD: A Resolution to update our open records policy for the sunshine law. A decision was made to table this until Chief Jeffries could be here. A Resolution Of The City of Elsberry Adopting The Lincoln County All-Hazard Mitigation Plan (Updated 2016). A motion was made to table this until we could look at the mitigation plan, motion was made by Aldermen Harper, seconded by Aldermen Rockwell, with the vote as follows: AYES-Hunter, Rockwell, Talbot, Harper, NAYS- ABSENT-Kinion, Hartley Motion carried with 4 ayes, 0 nays, 2 absent.

REPORTS OF SPECIAL BOARDS AND COMMITTEES LIBRARY: The Library would like the Board to be made aware of the fact that the roof on the library is 30 years old, it is not leaking, but it should be considered for the budget. We will look for the lease with the library to see what it says. INFRASTRUCTURE Rob is working on the letter for meter going outside of buildings. CEMETERY/PARKS The cemetery has located headstones that need to be repaired and would like to put this out for bid. The committee would like to purchase 2 signs to be placed at the entrance of the cemetery with the ordinances about planting things around the headstones. A motion was made to order 2 signs at a cost of $46.95 a piece to be placed at the cemetery with the ordinances on them, motion was made by Aldermen Talbot, seconded by Aldermen Hunter, with the vote as follows: AYES-Hunter, Rockwell, Talbot, Harper, NAYS- ABSENT-Kinion, Hartley Motion carried with 4 ayes, 0 nays, 2 absent.

EMERGENCY SERVICES The Police Department would like to hold 2 fundraisers, the first one is November 5th for a karaoke night and the second on is a Trivia night at the American Ligion. The officers are donating all money to the department. The Police Department will also be selling pizza, which will be made at the school.

PAGE BRANCH PARK The bathrooms at Page Branch will left open until the park is not being rented. The Committee would like approval of the Board for grants to improve the park. A motion was made to grant approval to the Committee to apply for grants to improve the park, motion made by Aldermen Rockwell, seconded by Aldermen Harper, vote was as follows: AYES-Rockwell, Talbot, Harper, Hunter NAYS- ABSENT-Kinion, Hartley Motion carried with 4 ayes, 0 nays, 2 absent.

OLD GLORY JUBILEE Nothing to report at this time. TREE BOARD: Aldermen Talbot stated that the city has received approval for the $10,000 grant which was applied for tree removal. REPORTS OF ALDERMEN AND MAYOR Mayor- Would like to thank the Police Department for the fund raisers for purchasing of equipment. Kinion--Nothing Rockwell- Nothing Hartley- Nothing Talbot- Nothing Harper- Nothing Hunter - Nothing REPORTS OF CITY DEPARTMENTS AND OFFICIERS Robert Guinness: We need to set a date for the public hearing for the sewer increased. The hearing will be December 6th at 6:30 pm. Mr. Guinness also expressed his concerns of what the Supreme Court is trying to do. The Municipal Court Clerk has to be available 30 hours a week and there are additional requirements. We may have to go 2 nights a month for court and have to consider paying the judge more. Marshall Suddarth: Nothing Brian Jeffries: Nothing Paul Mueller: Nothing Tammy Sharpe: Nothing Rachel Reed: Nothing Sharon Kakouris: The cost of the medical insurance for this year has gone down by 1.9%. MISCELLANEOUS BUSINESS PUBLIC COMMENT BY ANY PERSON OR GROUP DESIRING TO ADDRESS THE BOARD Janice Lashley would like to know why she has to pay tenants back bills from 2006-2010. Rob Guinness said that according to the Statutes she is only responsible for 90 days of bills for the tenants. Mr. Lovelace is looking for an abatement on a sewer bill. There was a water leak and the water was supposed to be turned off. The valve was broke and it was still leaking. A motion was made to abate Mr. Lovelace’s bill to what the monthly average would be, motion made by Aldermen Rockwell, seconded by Aldermen Harper, vote as follows; AYES-Rockwell, Talbot, Harper, Hunter NAYS- ABSENT-Kinion, Hartley Motion carried with 4 ayes, 0 nays, 2 absent.

A motion was made to adjourn, by Aldermen Harper, seconded by Aldermen Rockwell, with the votes as follows: AYES-Talbot, Harper, Hunter, Rockwell NAYS- ABSENT-Hartley, Kinion Motion carried with 4 ayes, 0 nays, 2 absent.

Meeting adjourned at 8:30 PM. Respectfully submitted,

Sharon Kakouris, City Clerk