COB Emergency Action Matrix

COB Emergency Action Matrix Special Note: In all situations noted below, the emergency Incident Commander will issue the “all clear signal.” Problem Description Employee Action Steps FIRE Fire Alarm Sounding, 1. Warn fellow employees and other visitors within the immediate Actual Fire, Smoke or area. Unusual Smells 2. Activate the building alarm system by pulling the nearest Pull Station Device. 3. Evacuate outside of the building to the predetermined “Assembly Area” in front of Hangar #11. 4. The V.P. and Dept. Managers take an employee “Head Count” to ensure all employees are accounted for. EVACUATION / RELOCATION An incident or warning 1.Evacuate as directed by the President’s Office, Operations which requires movement Department, Fire or Police Department. of all employees and visitors to a safe area away from the incident. MEDICAL EMERGENCY Emergencies such as heart 1.Call the Emergency Communications Center at 78200 attacks, respiratory 2. Report the type of emergency, name of building and floor/room problems, seizures, cuts location. broken bones, etc. 3.Await the arrival of the Fire/Rescue Dept. BOMB & TERRORIST THREATS Receiving threats via PHONE THREATS / INTERNAL CALLS telephone or written notes. 1.Obtain as much information as you can from the caller: time of Receiving a suspicious call, who the caller is, voice identity (sex, accent, etc), background package. noises, specific time terrorist act will be committed, what the bomb/package looks like, reason for committing the act. 2.Call the Police Communications Center at 78210.

WRITTEN THREAT/SUSPICIOUS PACKAGE 1.Handle the written letter/note carefully to preserve evidence such as fingerprints; call the Police Communications Center at 78210. 2. If you receive a suspicious package, do not attempt to open or move it; call the Police Communications Center at 78210 and evacuate immediately. DIRTY BOMB – RADIOLOGICAL Uncontrolled release 1.Remain in your designated office suite area until directed. Isolate RELEASE outside of the COB with suite area by closing all doors to offices having windows. If possible contamination. necessary to relocate, the Floor Coordinators will direct you to one of the pre-designated Safe Areas listed below. SAFE AREA LOCATIONS 1 st Floor MA-10 Suite & Conf. Rm. MA-400 Conf. Rm. MA-500 Suite MA-420/450 Suite MA-520 Suite MA-430 Conf. Rm. MA-530 Training Rm.

2 nd Floor MA-BD Suite Conf. Rm. “C” MA-20 Suite & File Room MA-600 Conf. Rm./Copy Rm./Work Rm.

3 rd Floor MA-70 Conf. Rm.

2. Incident Commander will contact Air Conditioning Section @ 78095 to shut down all mechanical systems (Heating, Cooling & Ventilation). 3. The V.P. and Dept. Managers take an employee “Head Count” to ensure all employees are accounted for. DIRTY BOMB – CHEMICAL or Uncontrolled release 1. Remain in, or return to your designated office suite area until BIOLOGICAL outside of the COB with directed. Isolate suite area by closing all doors to offices having possible contamination. windows. If necessary to relocate, the Floor Coordinators will direct you to one of the pre-designated Safe Areas listed above. 2. Incident Commander will contact Air Conditioning Section @ 78095 to shut down all mechanical systems (Heating, Cooling & Ventilation). 3. The V.P. and Dept. Managers take an employee “Head Count” to ensure all employees are accounted for. HAZARDOUS MATERIAL / Uncontrolled release 1. Remain in, or return to your designated office suite area until CHEMICAL SPILL outside of the COB. directed. Isolate suite area by closing all doors to offices having windows. If necessary to relocate, the Floor Coordinators will direct you to one of the pre-designated Safe Areas listed above. 2. Incident Commander will contact Air Conditioning Section @ 78095 to shut down all mechanical systems (Heating, Cooling & Ventilation). 3. The V.P. and Dept. Managers take an employee “Head Count” to ensure all employees are accounted for. SEVERE WEATHER Severe thunderstorm, 1. Move quickly inside to your designated office suite area until CONDITIONS tornado, high winds, etc. directed. Isolate suite area by closing all doors to offices having windows. The V.P. and Dept. Managers take an employee “Head Count” to ensure all employees are accounted for. 2. If necessary to relocate, the Floor Coordinators will direct you to one of the pre-designated Safe Areas listed above. 3. Report any building damage to the Operations Department. Created: 3/3/03 Final Version – Revised 3/29/04