Lord Howe Island Board

Board Meeting: March 2014 Agenda Number: 3 File Ref: AD0096

1LORD HOWE ISLAND BOARD Business Paper

Actions from Previous Meetings – Status Report.

BACKGROUND

As a matter of process and procedure, a list of actions is prepared after each Board meeting to ensure that the Board’s resolutions are systematically carried out by staff.

CURRENT POSITION

A list of actions from the November 2014 Board meeting and previous meetings is attached for the Board’s information and update on actions.

RECOMMENDATION

Submitted for the Board’s information.

Prepared Bill Monks Manager Business & Corporate Services

Endorsed Penny Holloway Chief Executive Officer LORD HOWE ISLAND BOARD

Action Sheet from August 2013 Board Meeting and Previous Meetings

Agenda Item Actions (refer to full Estimated By Whom Progress Actual Completion Item No. minutes for detail) Completion Date Date Prior Lease Fees Take steps to amend the November 2014 CEO In progress Meeting Lord Howe Island Regulation 2004 to enable the Board to implement a rates based system similar to that used by most councils if it so wishes.

Prior Updated Rental Valuations 1. Prepare a report for the March 2014 MBCS In progress Meeting Board on the feasibility of calculating commercial rentals on the basis of return on investment, turnover, ability to March 2014 MBCS In progress generate income or some other basis,

2. Prepare a report for the Board on the feasibility of November 2014 MBCS In progress introducing service level agreements for commercial rentals and permissive occupancies, November 2014 MBCS In progress 3. Review POs to ensure, where appropriate, areas actually used by PO holders are included in the PO and a fair rental charged, and Agenda Item Actions (refer to full Estimated By Whom Progress Actual Completion Item No. minutes for detail) Completion Date Date 4. Review POs to ensure the accuracy of the areas stated in the PO documentation. 7 (v) Review of LEP Provide each leaseholder March 2014 MECD Placed on hold till May with a copy of the new 2014 2013 mapping of their lease in order to facilitate feedback. 3 August Actions Arising Amendment of Plant December 2013 MECD Complete February 2014 2013 Importation Policy and Strategy prior to peak plant importation season. 7(iv) Community Survey LEP 2010 1. The Board issue the TBC MECD Placed on hold till August 2014 community survey and 2013 seek comment with regard to the SNV mapping.

2. The Board review feedback and comments.

12(iii) Rodent Eradication Update Establish a rodent TBC PMRE In progress August eradication Sub-Committee. 2013

16 General Business Boat Launch & Retrieval December 2013 MIES In progress August System options to be 2013 referred to the working group. 7(iii) Bi-annual Planning Assessment and Investigate opportunities to May 2014 MECD In progress Nov System Audit speed up the processing of 2013 applications that require approval by the full Board

The DA checklist be amended to include that any Agenda Item Actions (refer to full Estimated By Whom Progress Actual Completion Item No. minutes for detail) Completion Date Date items requested in an advisory note of the relevant OC approval be required at the time of DA lodgement.

Investigate the applicability of the current order, which provides exemptions for certain development that would normally require a Section 60 approval under the Heritage Act, on commencement of the new Planning Act.

7(iv) DA2014-04 Shead Review the current June 2014 MBCS In progress Nov conditions of Arajilla’s 2013 licence to be satisfied that the total number of persons permitted to be accommodated at Arajilla in all forms of tourist accommodation on the Island will be no more than 20 persons (excluding those under the age of 5 years) at any time.

Approve Development Application No. 2014-04 subject to conditions.

7(v) OC2014-01 Owens Approve Owner Consent No. MECD Complete December 2013 Nov 2014-01 with condition and 2013 advisory notes. Agenda Item Actions (refer to full Estimated By Whom Progress Actual Completion Item No. minutes for detail) Completion Date Date 7(vi) OC2014-05 Douglass Approve Owner Consent No. MECD Complete November 2013 Nov 2014-05 with advisory notes. 2013

7(vii) OC2014-04 Thompson Approve Owner Consent No. MECD Complete November 2013 Nov 2014-04 with advisory notes. 2013

8(i) Alcohol & Other Drugs Policy Prepare OoS Paper March 2014 MECD In progress Nov 2013

8(iii) Business Licensing Policy Adopt amendments to Policy January 2013 Manager Admin Complete January 2013 Nov 2013

10(i) Nursery Lease Proceed negotiations with March 2014 MBCS In progress Nov KFC. 2013

12(i) Wastewater Management Program Implement incentives for March 2014 MIES Complete February 2013 Nov leaseholders. 2013 Seek funding from NSW Treasury for the preparation of a Business Case to seek financial support for on-site systems.

Implement a blanket DA or exemptions for on-site systems.

Defer the Strategy implementation by 12 months. Agenda Item Actions (refer to full Estimated By Whom Progress Actual Completion Item No. minutes for detail) Completion Date Date 12(iii) Stage 1 Private Solar PV Allocations Release and allocate 33kW July 2014 MIES In progress Nov private Solar PV. 2013