MINUTES OF A REGULAR MEETING OF THE BOARD OF PARK COMMISSIONERS OF DECATUR PARK DISTRICT, MACON COUNTY, ILLINOIS, HELD AT DECATUR PARK DISTRICT ADMINISTRATION OFFICE 620 E. RIVERSIDE AVENUE, DECATUR, ILLINOIS AT 12:00 NOON ON THE 19th DAY OF APRIL, 2017
The Board of Park Commissioners of Decatur Park District, Macon County, Illinois, met in a regular session on Wednesday, the 19th day of April, 2017 at the hour of 12:00 Noon at the Decatur Park District Administration Office, 620 E. Riverside Avenue, Decatur, Illinois at which time and place there were present the following officers and members of said Board:
Bob Brilley, II, President Chris Harrison, Vice President Chris Riley, Commissioner Stacey Young, Commissioner Jack Kenny, Commissioner
A quorum of the members of the Board of Park Commissioners being present, President Brilley called the meeting to order and declared the Board to be in session for the transaction of business.
The Pledge of Allegiance to the Flag of the United States was recited.
NO. 15730 A motion to approve items 1 – 2 on the Consent Agenda was made by Commissioner Riley and seconded by Commissioner Kenny. Upon call of the roll, all voted aye.
1. Minutes of the Previous Meeting & Minutes of the Executive Session 2. Bills for Approval
NO. 15 731 Representatives from Ameren requested an easement which would run across the east side of Red Tail Run. The easement is to replace approximately four miles of a high pressure gas pipeline. A large portion of the project will be directionally bored, and any damage to the property will be restored to the original condition. The project should take about a month and is scheduled to be complete in early 2018. The existing pipeline was installed in 1931. Commissioner Riley made a motion, seconded by Commissioner Harrison to approve the Ameren easement request. All voted aye upon call of the roll.
NO. 15732 Larry Livergood (AEX) provided an overview of the bids received for the waterslide equipment for Overlook Adventure Park. The Pool Company Inc. was the only bidder, with a base bid of $1,362,000. The unique slides in this package provide flexibility to stay within budget. Staff recommends approval, as the engineering needs to be completed to submit to the State of Illinois for approval. Commissioner Young made and Commissioner Harrison seconded a motion to approve The Pool Company as the contractor for the water slide portion of the new aquatics center. Upon call of the roll, all voted aye.
FY17-18 BUDGET DISCUSSION CFO Buhr provided a summary of the FY17-18 budget. A discussion with Board members followed.
Staff will proceed with preparing the FY17-18 Budget & Appropriation Ordinance. The Ordinance will be presented for tentative approval at the May 3rd regular Board meeting and it will be on display for 30 days beginning May 5th. Following a public hearing, it will then be brought to the Park Board for formal adoption at the June 7th meeting.
NO. 15733 Three bids were received for the Dog Park Pavilion with the low bid being from Christy-Foltz, Inc. in the amount of $271,613. They listed 80 days for completion. A motion was made by Commissioner Riley and seconded by Commissioner Harrison to approve the low bid from Christy-Foltz, Inc. All voted aye upon call of the roll.
NO. 15734 Three bids were received for the Great Lawn Restrooms with the low bid being from Christy-Foltz, Inc. in the amount of 161,363. They listed 75 days for completion. A motion was made by Commissioner Kenny and seconded by Commissioner Riley to approve the low bid from Christy-Foltz, Inc. Upon call of the roll, all voted aye.
NO. 15735 The AZA Accreditation team requested that a more focused Strategic Plan be in place for Scovill Zoo. Staff requested approval of an addendum to the Scovill Zoo Master Plan which provides a better expression of what the zoo does and how it works, as well as the future plans moving forward. Commissioner Riley made and Commissioner Young seconded a motion to approve the addendum to the Scovill Zoo Master Plan. All voted aye upon call of the roll.
RECREATION Breakfast with the Easter Bunny for Friends of the Zoo members and the Critter Egg Hunt were well attended.
Greater Decatur Chorale is rehearsing for their Cookin’ with the Chorale performance entitled “The Great Outdoors.”
Dance classes are preparing for the recital “Broadway Bound! Celebrating 10 Years of Dance.”
The DISC has a Slimdown for Summer promotion now through April 30.
Youth baseball and softball practice has begun, and 655 kids are registered.
Opening day for MYSL went well with 452 players. A photo competition was held on Facebook for opening day with over 900 hits.
Sign-ups are still open for adult slow pitch softball leagues. Johns Hill Center and Macon County Senior Center will have a co-op outing tomorrow at Overlook Adventure Mini-Golf.
Movies in the Park shows have been announced for the upcoming summer. Moana will be shown at Nelson Park, A Star Wars Story will be at Fairview Park and Sing will be at Nelson Park.
The Shake the Lake summer concert series has been set. A press conference announcing the bands will be on Tuesday, April 25 at 11:00 a.m. at the Lakeshore Landing Pier 36 boardwalk.
GOLF Golf is in full swing at all courses, and part-time maintenance staff are back to work. The weather has been hit and miss, with some good days and others rainy or quite windy.
The third week of junior golf is complete.
The Scovill Zoo Open Golf Outing is scheduled for May 19th at Hickory Point, in celebration of the zoo’s 50th anniversary.
Stay and Play golfers have been arriving to play at all three courses.
Updates to the ThorGuard lightning detection system are being done at Red Tail Run today. Hickory Point will be next and then the Outdoor Soccer Complex. Lightning detection is a warning of the danger of lightning and patrons are encouraged to seek shelter before the storm hits.
Staff is taking inventory of memorials that have been placed at Scovill and contacting families to see if they would like to take them home or move them to another location.
AIRPORT Snow equipment at the Airport has been put in storage.
The Army Aviation Facility Hangar new roof project is underway. At the end of May, they will start on their parking lot.
Staff will be hosting 300 Baum School students for their field trip to the Airport. Other schools are now interested in getting involved in the program. It is good to provide aviation information to young people to try to get them interested in the field.
Bob and Connie Elam received a front row seat watching their grandson pilot a Navy P-8 jet while completing touch and go’s on runway 6.
CHIEF CULP Restitution has been collected from one of the vandals for the damage at Red Tail Run. A couple of nights ago, someone drove across Hickory Point Golf Course and through the fence into a neighbor’s yard. This DUI offence will result in restitution, as well.
April 24-28 is Distracted Driver Awareness Week.
There are leads on the graffiti in Nelson Park. An arrest will result in restitution for the cleanup efforts.
EXECUTIVE DIRECTOR Tim’s and Orson’s efforts to bring Mr. & Mrs. Elam to the Airport to watch their grandson are a great example of a customer-driven organization. In all areas of the District, we see examples of staff taking the opportunity to help out a customer.
Now that the temperatures are rising, the Fairview pavilion #1 roof project will begin again.
There is a need for an executive session for the purpose of the discussion of the sale or lease of real estate.
Commissioner Young made and Commissioner Riley seconded a motion that the Board recess to Executive Session. All voted aye and the meeting moved into closed session at approximately 1:30 p.m.
A motion to adjourn closed session and return to open session was made by Commissioner Riley and seconded by Commissioner Harrison and unanimously approved.
NO. 15736 A motion to authorize and direct Executive Director Bill Clevenger to execute any and all documents necessary to finalize the sale of the West Main surplus real estate, lots 1-4 of the Penn Addition to John & Cindy Sellers was made by Commissioner Riley and seconded by Commissioner Harrison. The motion was unanimously approved.
A motion to adjourn the meeting was made by Commissioner Harrison and second by Commissioner Riley. The motion was unanimously approved.
/s/ Bob Brilley II President, Board of Park Commissioners
/s/ Amanda M. Childress Secretary, Board of Park Commissioners