Online Accounting 110 Microcomputer Accounting

ONLINE ACCOUNTING 110 – ACCOUNTING INFO SYSTEMS 1 COURSE SYLLABUS- ONLINE SECTION #25676-201421

INSTRUCTOR: PROFESSOR DENISE F. MC HUGH  E-Mail: Use Blackboard Learn E-mail feature.. If having a Blackboard Learn E-mail problem… use>> [email protected]

COURSE DATES:START - 10/20/14 END - 12/12/14 Check the Blackboard Learn Calendar Weekly!

MEETING: YOU ARE ADVISED TO ATTEND THE ONLINE ORIENTATION MEETING ON THURSDAY, OCTOBER 23, 2014 AT 7 PM – Important information about course requirements and software questions will be addressed. You do NOT have to be on campus to attend. Just find a computer that will permit login to the OCC Online courses.

TEXTBOOKS: *** NEW Computerized Accounting With QuickBooks 2014 ** BE SURE by Villani And Rosa; Published by Paradigm Publishing, YOU HAVE ISBN #978-0-76386-025-7 (Text And CD) QUICKBOOKS 2014 *** NEW Microsoft Excel 2013, Introductory (Illustrated Series) INCLUDING THE by Reding And Wermers; Published by Cengage Learning, SOFTWARE CD ISBN #13: 978-1-285-09320-8

GRADING: 90% = A; 80% = B; 70% = C; 60% = D; less than 60% = F CREDIT = 70%... LESS THAN 70% = NO CREDIT A LETTER GRADE MAY BE REQUIRED FOR TRANSFER CREDIT

TOTAL COURSE POINTS POSSIBLE = 150 Quizzes are Online. QUIZZES: 2 Accounting Quizzes and 1 Excel Quiz worth 50 course points each. NO MAKEUPS. They must be taken during the week they are assigned. There is no extra credit. You are expected to complete the work in a timely fashion which will enable you to earn good Quiz grades as you go along.

CLASS ACTIVITIES: You will LOSE POINTS if you do not engage in Group Discussions on a regular basis. These discussions must be substantial with meaningful content that is well thought out! Language must be professional and business-like. SPELLING MATTERS! You also will LOSE POINTS if you miss an announced activity because you did not check the Blackboard Learn Announcements. It is a good idea to check Announcements DAILY.

ASSIGNMENTS: Homework assignments are provided to help you practice concepts presented in course material and, to identify areas where further study and practice are needed. It is up to you to do homework assignments. All homework should be prepared the same week you study the course material. Answer files for both written questions and computer homework exercises will be made available for your review. Complete all assignments before reviewing answer files. Expect to spend a minimum of 10 hours weekly on studies and homework for this course. This is an accelerated class normally offered in 16 weeks… for this course 8 weeks. If you are not current on your accounting knowledge or computer skills, additional time will be required. You will need to spend at least as much time for an Online course as you would for an “on campus” course.

NOTE: It is expected that you have studied and understand Accounting 100 /Accounting 101 (Financial Accounting) concepts prior to taking this class. Have reference texts available. Online classes are based upon off-campus self-guided study. Each week has progress goals to meet. PLEASE BE AWARE … You are expected to purchase both the QuickBooks 2014 and the Excel 2013 textbooks. BOTH TEXTS ARE NEW FOR THIS COURSE.

This semester, Fall 2014, we will be using QuickBooks 2014 for the accounting portion of this course. The textbook will have the CD containing access to the QuickBooks 2014 software, on a limited license. It is essential that you purchase this textbook. Purchase it through the OCC Bookstore. If you purchase a used textbook or you rent a textbook, make sure you have the textbook CD that contains the software and the student files. If you purchase or lease a book that is missing the CD, the Bookstore will not take it back. Check for the QuickBooks CD before you leave the bookstore! The Excel textbook used is Microsoft Excel 2013. Those textbook files can be downloaded from the Publisher’s web site. Please refer to page 1 of the course Syllabus.

COURSE OBJECTIVES

1. Describe the functions of a pre-programmed general ledger accounting package.

2. Save, retrieve, adjust, correct and modify data files.

3. Demonstrate the Program’s operation and application.

4. Produce critical accounting reports.

5. Apply special functions of the Program… payroll, inventory.

6. Read selected reports to determine net income, balances, and variances.

7. Produce functional spreadsheets.

8. Write practical mathematical formulas to maximize spreadsheet effectiveness.

9. Display proper spreadsheet report format.

10. Interpret special applications and capabilities of Excel spreadsheets. STUDENT OUTCOMES

Your studies and participation in this course should lead you to achieve the following outcomes.

1. Complete an Accounting Cycle for a merchandising business operation using General Ledger software.

2. Complete an Accounting Cycle for a service business operation using General Ledger software.

3. Analyze and Interpret Accounting data through use of reports provided by Accounting software.

4. Demonstrate spreadsheet program operations and applications by designing and creating Accounting spreadsheets and charts, using a variety of formulas and formatting options.

5. Develop sufficient familiarity with Excel functions and tools to optimize presentation of business information for management decision-making.

~ ~ ~ ~ ~ WEEK TOPICS ASSIGNMENTS

WEEK 1 ATTEND ORIENTATION MEETING HELD ONLINE Purchase Textbooks and Set up ONLINE 10/23 FROM 7 PM – 9 PM OR UNTIL your Browser to Begin Working in MEETING ALL QUESTIONS HAVE BEEN ANSWERED. the BlackBoard Learn OCT. 23 LOG IN AND GO TO THE GROUP FORUM Environment. DISCUSSION AREA FROM ANY Load the QuickBooks 2014 Software AT 7 PM COMPATIBLE COMPUTER. Make A Backup of Your WEEK 1: CLASS PROCEDURES; COURSE OUTLINE; QuickBooks Exercise Files CD On PART #1 of 2 SOFTWARE ORIENTATION Your PC’s Hard Drive Blackboard Accessing Orange Coast College Online System; Register Your QuickBooks Software Learn Logging On to the Acct 110 Course; Review the Course Syllabus and the Calendar Familiarization with Guidelines and System Online Calendar Checks; Working in Blackboard Learn for Acct 110 course. Semester Villani & Rosa: Read Chapter 1- QuickBooks 2014 QUICKBOOKS 2014… Starts Read Appendix A- Open or Restore OVERVIEW AND FILE MANAGEMENT 10/20 a Company File Differences and Similarities Between Read Appendix B- Manual Manual and Computerized Accounting Accounting Versus QuickBooks Four Levels of Operation Within QuickBooks Open QuickBooks and a Company File Instructor-Provided Using Drop-Down Menus and Dialog Boxes Accounting Notes: File Naming and File Extensions Read As Needed Make a Backup Copy of a Company File Restore a Backup Copy of a Company File Read Procedure Review- Change the Company Name in a Company File Chapter 1* ACCOUNTING REVIEW NOTES Prepare Key Concepts- Chapter 1* Accounting Cycle Overview Recording Supplies Purchases Prepare Procedure Check- Chapter Recording Prepaid Insurance Transactions 1* Recording Adjusting Journal Entries Recording Closing Journal Entries Prepare Case Problems- Recording Salary Accruals Chapter 1: #1 and #2* GENERAL LEDGER REPORTS Check Blackboard Learn * Chart of Accounts Announcements * General Journal * General Ledger * Answer Files Will Be Made * Trial Balance Available Online For You To Check Your Work FINANCIAL STATEMENTS * Income Statement * Balance Sheet * Statement of Owner's Equity WEEK TOPICS ASSIGNMENTS

WEEK 1: VENDORS: PART #2 of 2 ENTER BILLS, PAY BILLS, Blackboard ACCOUNTING FOR CASH PAYMENTS Learn Identify System Default Accounts For Vendors Villani & Rosa: Calendar Update Vendor Center: Adding, Deleting Read Chapter 2- Vendors and Editing Vendors Read Appendix D- Record Purchases “On Account” in Enter Bills Purchase Orders Week of Process Debit/Credit Memos in Enter Bills 10/20 Record Accounts Payable Payments in Pay Bills Instructor-Provided Record Cash Purchases in Write Checks Accounting Notes: Display and Print Vendor Reports Read As Needed

ACCOUNTING REVIEW NOTES Read Procedure Review- Specialized Journals Chapter 2* Returns And Allowances Discounts Prepare Key Concepts- Chapter 2* Purchasing System Prepare Procedure Check- Chapter VENDOR REPORTS: 2* * Unpaid Bills Detail Report * Vendor Balance Detail Report Prepare Case Problems- * Vendor Contact List Report Chapter 2: #1 and #2* * Vendor Journal Report Check Blackboard Learn Announcements

* Answer Files Will Be Made Available Online For You To Check Your Work WEEK TOPICS ASSIGNMENTS

WEEK 2: CUSTOMERS: PART #1 of 2 CREATE INVOICES, RECEIVE PAYMENTS, Blackboard ENTER SALES RECEIPTS, MAKE Learn DEPOSITS Villani & Rosa: Calendar Identify System Default Accounts For Read Chapter 3- Customers Customers Update Customer Center: Adding, Deleting Instructor-Provided Week of and Editing Customers Accounting Notes: 10/26 Record Sales “On Account” in Create Invoices Read As Needed Process Debit/Credit Memos in Create Invoices Record Collections of Accounts Receivable Read Procedure Review- in Receivable Payments Chapter 3* Record Cash Sales in Enter Sales Receipts Record deposits in Make Deposits Prepare Key Concepts- Chapter 3* Display and Print Customer Reports Prepare Procedure Check- Chapter ACCOUNTING REVIEW NOTES 3* Specialized Journals Returns And Allowances Prepare Case Problems- Discounts Chapter 3: #1 and #2*

CUSTOMER REPORTS: Check Blackboard Learn * Open Invoices Report Announcements * Customer Balance Report * Customer Contact List Report * Answer Files Will Be Made * Customer Journal Report Available Online For You To Check Your Work WEEK TOPICS ASSIGNMENTS

WEEK 2: PERIOD-END PROCEDURES: PART #2 of 2 MAKE GENERAL JOURNAL ENTRIES Blackboard Update Chart of Accounts List: Adding, Deleting Villani & Rosa: Learn and Editing General Ledger Accounts Read Chapter 4- Calendar Record Adjustments in Period-End Procedures Make General Journal Entries Read Appendix C- View the Effect of “Period-End Adjustments” Journal Report Types Week of on the Trial Balance 10/26 Display and Print Period-End Instructor-Provided Accounting Reports Accounting Notes: Display and Print Financial Statements Read As Needed Change the Reports Display the Using Customize Report Feature Read Procedure Review- Chapter 4* ACCOUNTING REVIEW NOTES Review Week 1 Accounting Notes… Prepare Key Concepts- Chapter 4* Recording Supplies Purchases Recording Prepaid Insurance Transactions Prepare Procedure Check- Chapter Recording Adjusting Journal Entries 4* Recording Closing Journal Entries Recording Salary Accruals Prepare Case Problems- Chapter 4: #1 and #2* GENERAL LEDGER REPORTS: * Chart of Accounts List Check Blackboard Learn * Trial Balance Announcements * General Journal Report * General Ledger Report * Answer Files Will Be Made * Adjusted Trial Balance Report Available Online For You To * Register Reports Check Your Work

FINANCIAL STATEMENTS * Profit & Loss Standard Report (Income Statement) * Balance Sheet Standard Report WEEK TOPICS ASSIGNMENTS

WEEK 3: INVENTORY: RECEIVE ITEMS, SELL PART #1 of 2 ITEMS, PROCESS SALES DISCOUNTS, Blackboard ADJUST QUANTITY / VALUE ON HAND, Learn PAY SALES TAX Calendar Identify Two Inventory Systems: Villani & Rosa: Week of Periodic and Perpetual Read Chapter 5- Inventory FIFO / LIFO Read Appendix E- Customer 11/2 Update the Inventory Item List: Adding, Credits and Bad Debt Write-Offs Deleting and Editing Inventory Items Instructor-Provided Record Purchases of “Inventory Items” Accounting Notes: in Enter Bills and Write Checks Identify Transactions Requiring Sales Tax Process Sales Discounts Transactions Record Adjustments to Inventory Items in Adjust Quantity/Value On Hand Read As Needed Record Sales Tax Payments in Pay Sales Tax Read Procedure Review- Display and Print Inventory Reports Chapter 5* Display and Print Accounting Reports and Financial Statements Prepare Key Concepts- Chapter 5*

ACCOUNTING REVIEW NOTES Prepare Procedure Check- Chapter Perpetual Inventory 5* Periodic Inventory FIFO / LIFO Inventory Valuation Methods Prepare Case Problems- Sales Tax Accounting Chapter 5: #1 and #2*

INVENTORY REPORTS: Check Blackboard Learn * Inventory Valuation Detail Report Announcements * Purchases By Item Detail Report * Answer Files Will Be Made * Sales By Item Detail Report * Inventory Journal Report Available Online For You To Check Your Work FINANCIAL STATEMENTS: * Profit & Loss (Includes COGS Detail) * Balance Sheet (Includes Inventory Detail)

PREPARE FOR ACCOUNTING QUIZ 1 Includes CHAPTERS 1 - 5 and APPENDICES A - E WEEK TOPICS ASSIGNMENTS

WEEK 3: PART #2 of 2 TAKE ACCOUNTING QUIZ 1 REVIEW QUIZ CONCEPTS YOU Blackboard Includes CHAPTERS 1 – 5 WERE UNSURE ABOUT Learn and APPENDICES A - E Calendar Check Blackboard Learn Announcements Week of 11/2

WEEK 4: NEW COMPANY SETUP: ADVANCED PART #1 of 2 SETUP AND EXPRESS START Blackboard Create A New Company File and Establish Villani & Rosa: Learn Preferences Using QuickBooks Advanced Read Chapter 6- New Company Calendar And Express Start Setup Method Setup- Advanced Setup and Easy Step Interview Read Chapter 7- New Company Set Up Customer Center, Vendor Center Setup- Express Start Week of and Item List using QuickBooks Setup Read Appendix F- New Company 11/9 Review Information Recorded in Setup Methods Easy Step Interview and QuickBooks Setup Establish Preferences Instructor-Provided Customize the Chart of Accounts List, Accounting Notes: System Default Accounts and Terms List Read As Needed Update the Chart of Accounts and Item Lists: Account Numbers, Names, System Defaults Read Procedure Review- Update the Customer Center and Vendor Center Chapters 6 and 7* Adjust the new company file to follow the Accrual Basis of Accounting Prepare Key Concepts- Display and Print Accounting Reports Chapters 6 and 7* and Financial Statements Prepare Procedure Check- ACCOUNTING REVIEW NOTES Chapters 6 and 7* * Review of Default Settings * Chart of Accounts List Prepare Case Problems- * Trial Balance Chapters 6 and 7: #1 and #2* * General Journal Report * General Ledger Report Check Blackboard Learn * Adjusted Trial Balance Report Announcements

FINANCIAL STATEMENTS * Answer Files Will Be Made * Profit & Loss Available Online For You To * Balance Sheet Check Your Work WEEK TOPICS ASSIGNMENTS

WEEK 4: PART #2 of 2 PAYROLL SETUP AND PROCESSING: Blackboard CUSTOM SETUP, PAY EMPLOYEES, PAY LIABILITIES, PROCESS PAYROLL FORMS Learn Payroll Terminology Calendar Villani & Rosa: Establish Payroll Preferences Read Chapter 8- Set Up Payroll System Default Accounts Payroll Setup Week of Customize and Update Chart of Accounts Read Chapter 9- for Payroll Processing and Reporting 11/9 Payroll Processing Set Up Payroll to Accept Manual Entries Read Appendix G- QuickBooks Customize Payroll Item List for Payroll Items Payroll Setup Window Created by QuickBooks Read Appendix H- Sick and Update the Payroll Item List Vacation Paid Time Update the Employee Center Record Payroll in Pay Employees Instructor-Provided Record Payroll Tax Payments in Pay Liabilities Accounting Notes: Review Payroll Transaction Accounting Read As Needed Display and Print Payroll Reports, Accounting Reports and Financial Statements Read Procedure Review- Chapters 8 and 9* PAYROLL MANAGEMENT REPORTS * Payroll Item Listing Report Prepare Key Concepts- * Payroll Summary Chapters 8 and 9* * Payroll Liability Balances Report * Payroll Transaction Detail Report Prepare Procedure Check * Employee State Taxes Detail Report Chapters 8 and 9*

PAYROLL GOVERNMENT COMPLIANCE Prepare Case Problems: REPORTS Chapters 8 and 9: #1 and #2* * Form 941 * Form 940 Check Blackboard Learn * Form W-2 Announcements

ACCOUNTING REPORTS * Answer Files Will Be Made * Payroll Journal Available Online For You To Check Your Work FINANCIAL STATEMENTS * Profit & Loss * Balance Sheet WEEK TOPICS ASSIGNMENTS

WEEK 5: BANKING… PART #1 of 2 TRANSFER FUNDS, RECONCILE Blackboard ACCOUNTS, CREDIT CARD CHARGES Learn Transfer Funds Between Accounts Using Villani & Rosa: Transfer Funds Between Accounts Read Chapter 10- Banking Calendar Reconcile Cash Accounts Using Reconcile Read Chapter 11- Jobs And Time Enter Cash Accounts Using Reconcile Tracking Week of Enter Credit Card Charges Using 11/16 Enter Credit Card Charges Pay Credit Card Charges Using Write Checks Display and Print Banking Reports, Accounting Reports and Financial Statements Instructor-Provided Accounting Notes: JOBS AND TIME TRACKING… Read As Needed RECORD JOB INCOME, RECORD JOB PAYROLL EXPENSES, TRACK EMPLOYEE Read Procedure Review- TIME BY JOB, CREATE CUSTOMER Chapters 10 and 11* STATEMENTS Manage Jobs: Add, Delete, Edit Prepare Key Concepts- Record and Allocate Payroll Incurred Chapters 10 and 11* By Job in Pay Employees Record and Allocate Services Rendered Prepare Procedure Check By Job in Create Invoices Chapters 10 and 11* Set Up Time Tracking Create Customer Statements Prepare Case Problems: Display and Print Job / Time Tracking Reports, Chapters 10 and 11: #1 and #2* Accounting Reports and Financial Statements Check Blackboard Learn BANKING REPORTS Announcements * Reconciliation Detail Report * Deposit Detail Report * Answer Files Will Be Made * Missing Checks Report Available Online For You To * Account Quick Report Check Your Work ACCOUNTING REPORTS * Transaction Detail By Account Report * Banking Journal Report

FINANCIAL STATEMENTS * Profit & Loss * Balance Sheet PREPARE FOR JOB REPORTS ACCOUNTING QUIZ 2 * Profit And Loss By Job Report Cumulative With Emphasis * Time By Job Summary Report On CHAPTERS 6 - 11 and APPENDICES F - H WEEK TOPICS ASSIGNMENTS

WEEK 5: TAKE ACCOUNTING QUIZ 2 ORGANIZE YOUR PART #2 of 2 CUMULATIVE With Emphasis On ACCOUNTING NOTES AND Blackboard FILES FOR FUTURE CHAPTERS 6 – 11 REFERENCE! Learn and APPENDICES F - H Calendar BE SURE YOU HAVE THE EXCEL TEXT FOR NEXT Week of WEEK’S ACTIVITIES. 11/16 Check Blackboard Learn Announcements

WEEK 6: RUNNING EXCEL & WORKBOOK BASICS PART #1 of 2 Understanding the Worksheet Environment Read Relevant Textbook References Blackboard Learning Basic Worksheet Mechanics Including Learn Opening and Working on Files UNIT A Calendar Moving Throughout the Worksheet Using Toolbars and the Shortcut Menus Prepare: Week of Creating a Worksheet: Entering and Editing Weekly Written Questions * 11/23 Text, Numbers and Simple Formulas Weekly Computer Exercises * Mathematical Operators and Rules of Order Speed Printing Check Blackboard Learn Printing Formulas Announcements Saving And Closing a Workbook File Opening a Saved Workbook * Answer Files Will Be Made Opening a New Workbook Available Online For You To Exiting Excel Check Your Work WEEK TOPICS ASSIGNMENTS

WEEK 6: BUILDING A WORKSHEET PART #2 of 2 Opening a New File Read Relevant Textbook References Adding Cell Comments Including Blackboard UNIT B and portions of UNIT E Learn Defining, Naming and Saving Named Ranges Calendar Moving/Copying Cell Contents: Using Autofill Prepare: Using Copy, Cut, Paste Weekly Written Questions * Week of Using Fill Weekly Computer Exercises * 11/23 Understanding the Clipboard Undo and Redo Last Change Check Blackboard Learn Using Range Data Series Announcements Clearing, Inserting and Deleting: Cells * Answer Files Will Be Made Columns Available Online For You To Rows Check Your Work Adjusting Column Width and Row Height

WEEK TOPICS ASSIGNMENTS

WEEK 7: CELL ADDRESSING PART #1 of 2 Using Absolute, Mixed and Relative Read Relevant Textbook References Blackboard Cell Addresses Including UNIT B and UNIT C Learn Calendar FORMATTING WORKSHEETS Prepare: Improving the Appearance of the Worksheet Weekly Written Questions * Applying Formats to Numbers, Dates/Times Weekly Computer Exercises * Week of Changing Fonts 11/30 Aligning Cell Contents Check Blackboard Learn Aligning Titles Across An Area Announcements Formatting Cells with Borders and Color Using the Format Painter * Answer Files Will Be Made Using Autoformats Available Online For You To Check Your Work PRINTING WORKSHEETS Selecting Pages, Range Names and Select Areas Worksheet Print Setup: Portrait/Landscape Fitting On 1 Page Centering On Page Headers/Footers Gridlines Row/Column Markers

Print Preview and Preview Screen Adjustments WEEK TOPICS ASSIGNMENTS

WEEK 7: USING FUNCTIONS PART #2 of 2 Viewing the List of Excel Functions Read Relevant Textbook References Blackboard Entering Functions in a Worksheet Including UNIT E Learn Using Mathematical Functions: Calendar Sum (AutoSum) Prepare: Using Statistical Functions: Weekly Written Questions * Average Weekly Computer Exercises * Week of Minimum 11/30 Maximum Check Blackboard Learn Using Date And Time Functions: Announcements Now Date * Answer Files Will Be Made Time Available Online For You To Today Check Your Work Financial Functions: PMT FV Using Logical Functions: Simple IF Using Named Ranges as Function Arguments

USING “PASTE SPECIAL” FEATURES

EXPORTING DATA FROM AN ACCOUNTING PROGRAM INTO EXCEL Export a Report From QuickBooks Into Excel WEEK TOPICS ASSIGNMENTS

WEEK 8: REVIEW FUNCTIONS PART #1 of 2 Read Relevant Textbook References Blackboard Including UNIT D Learn CHARTS Calendar Using Charting Concepts and Features: Prepare: Creating Charts, Understanding Chart Types Weekly Written Questions * Week of Editing Charts Including: Weekly Computer Exercises * 12/7 Formatting Labeling Check Blackboard Learn Setting Page Orientation Announcements Copying/Moving/Deleting Saving * Answer Files Will Be Made Printing With/Without Data Available Online For You To Prepare Graphic Circle/Arrow Check Your Work

OTHER TOOLS/FEATURES Copy/Move Worksheets Adding/Deleting Worksheets Renaming Worksheets PREPARE FOR THE Coloring Worksheet Tabs EXCEL QUIZ Preparing Text Boxes

WEEK 8: *** TAKE EXCEL QUIZ ORGANIZE YOUR NOTES AND PART #2 of 2 DECEMBER 9 - 12 FILES FOR FUTURE Blackboard DUE BY FRIDAY, DECEMBER 12 *** REFERENCE! Learn Calendar THIS IS THE END OF OUR CLASS ACTIVITY Week of GRADES WILL BE POSTED WITHIN ONE 12/7 WEEK AFTER THE SEMESTER CLOSE.

IF YOU NEED YOUR GRADE FORWARDED TO CAL STATE FULLERTON, BE SURE TO NOTIFY THE INSTRUCTOR AND TO PROVIDE YOUR E-MAIL ADDRESS TO RECEIVE CONFIRMATION THAT THE GRADE WAS SENT!! ~ ~ ~ ~ ~