Minutes of the Board Meeting Held Gaythorne Bowls Club On

MINUTES OF THE COMBINED MANAGEMENT MEETING HELD GAYTHORNE BOWLS CLUB ON FRIDAY 19 August 2016 at 9.30am

Alan Brown and Chris Russell welcomed everyone to the Inaugural meeting of the combined committees and opened the meeting at 9.40am.

Attendance: Alan Brown, Chris Russell, Denis Kirkman, Keith Brown, Sue Bond, Sue O’Toole, Neil Peach, Ruth Dyer, Geoff Manser, Mick Potts, Marie Webber Observer: Pam Campbell Apologies: Jo Flynn, Louise Keleher, Minutes of Ladies Meeting: 5 August 2016, circulated Minutes of Men’s Meeting: Business Arising from Minutes: Nil Moved by Geoff Manser and seconded by Sue O’Toole that the Minutes be received.

CORRESPONDENCE: Inward Ladies: Ashgrove Bowls Club-Confirmation of Development Training on 16 October 2016 Men’s Section-Alan Brown confirmed combined meeting 19 August 2016 Samford Bowls Club-Green available for Training Session 4 September 2016 Outward Ladies: Ashgrove Bowls Club-Confirmation of Development Training on 16 October 2016 Caboolture LDBA-Requesting confirmation of non players and any who require special dietary requirements BDBA Men’s Section-Request for C of C to be combined event Samford Club-Availability of greens for Development Training Session Sunday 4 September 2016. Gaythorne Bowls –Advising 19 August Combined Men’s/Ladies combined meeting. Samford Bowls-Letter appreciation holding training session Windsor Bowls Club-Letter appreciation hosting Senior Fours District Clubs: Downs Challenge memorandum Players: Masters Challenge nomination form Inward Men: Paul Burns-Letter of Resignation

Outward Men:

Business arising: A letter will be sent to Paul Burns thanking him for his time as Men’s Secretary. Paul has handed over email access to Alan Brown and Alan will manage Secretaries duties. Inward/Outwards correspondence was accepted. Moved by Ruth Dyer, Geoff Manser, seconded by Sue Bond, Denis Kirkman.

Discussion Results: Meetings: The meetings will be held monthly on the 2nd Friday of each month at Gaythorne Bowls club commencing at 9.00am. Ladies and men will alternate conducting the meetings. The Board of Management meeting will follow at 10.30am. Community Meetings: Board of Management were to hold meeting of 9 September at Windsor Bowls Club but this will be deferred until Combined meetings are running smoothly. Delegates Meetings: These meetings will continue to be held separately. Ladies- every 2 months. Men – 3 times a year i.e. 1 prior to Pennant season, 1 post Pennant season and 1 at AGM. REPORTS: Men’s Selection Committee: Downs Challenge The Selection committee, with the coach, have finalised the teams for the Downs Challenge. The event is scheduled for 11th September at the Toowoomba Club on Lindsay Street Toowoomba (opposite Queens Park). We require six teams of Fours plus an official’s team. Our approach for this event was;  Use the day to give an opportunity to some new players  Arrange for the new players to play in their preferred positions and to select team combinations with a mix of new and current squad representatives, where possible.  Advise our current squad that we intend to trial new players in the Downs Challenge so we keep all players onside. (Note: I have received positive feedback from all players on this approach)  Request players to move to coloured shorts / trousers (not white) but have some flexibility to minimise the cost to the new players in the teams  Apply the guidelines in the Selection Policy when considering team combinations. This has caused some issues and with the support of the Men’s President we are addressing the issues as they arise. The Men’s teams are;

2. Over-60 Gold Quad Series The last scheduled inter-District event for 2016 is the Over-60 (Senior) Gold Quad Series which involves; Brisbane, Gold Coast Tweed, Cunningham and Gateway. The date is Sunday 23rd October at a venue to be advised. Early preparation for this event has commenced and involves advanced, mid-week training sessions with the District coaches about every 6 weeks. The next session is scheduled for Wednesday 14th September at the Windsor Bowls Club from 10am to midday. Dennis O’Toole is using the sessions as a training opportunity for other coaches where he can coach-the-coaches. Thank you to the coaches now involved; Dennis O’Toole, Alan Brown, Leon Carrall and Rod Palmer. Keith Brown (Chairman BDBA Men’s Selection Committee)

Ladies Selection Committee: Our Brisbane District Representative teams were able to win against the Gateway District in a Challenge match held at Everton Park on 5 June. It was a wonderful result because it’s been a few years since we’ve been able to beat the Gateway District. Thanks to Everton Park and all the Players involved in this successful event. We have had training Squad Sessions on the 3 July at Windsor and at Ferny Grove on the 14 August with Coach Dennis O’Toole and a Development Squad session on 31 July at Everton Park. Both sessions went really well especially the one with the Development Squad where we had 13 players attend together with some of our club coaches. We have our next Challenge Match coming up against the Caboolture District this Sunday at Windsor Bowls Club. This involves 20 players which includes 1 Novice Team. Another win would be a really good result for our District. Then of course on the 11 September it is our annual Men’s and Ladies Challenge against Downs District at Toowoomba this year. This is always a very competitive event and the ladies are all looking forward to it. In regard to Challenge matches our Ladies are doing really well and again the Selectors are really pleased with the performance of our players and if we can get more of them attending our training sessions our results are sure to keep improving.

Men’s Match Committee: Conditions of Play 2016 ● Will need to be updated to cover changes to Over 60s and Singles Carnival. Also, discussions needed on best way to resolve last day’s draw. Pennants 2016 ● High level of competition apparent due to variety of teams in top two positions ● Match Chair will be away for Round 9 and days afterwards someone will need to assist with ‘on the day’ issues and also, results collection as needed. ● Need to remind clubs about participation in SEQ!!! And Div One Group Playoffs. District Championships 2016 ● Fours completed. ● Pairs completed ● Over 60s Gaythorne Flyer just sent out. 4 games over two days. ● Singles Enoggera Draft Flyer being worked up with club. ● Mixed Pairs Windsor Champion of Champion 2016 ● Final day of Fours this Sunday ● Belmont Club for Gateway Playoffs 28 August Match Committee chair will be away: need someone to ‘represent’ us at the event. {Order of play to be resolved with Gateway once Fours results known} Web Site Changeover ● Likely to occur in next week or so. ● Training available to those who wish to contribute to maintaining information Bowls Delegates Meeting 11 October ● Match Issues ❏ Review Pennants CoP ❏ Review Pennants Operations [Any significant changes anticipated at club level player strength?] ❏ Draft Calendar ❏ Carnival Format (1) Sunday/Sunday (2) Last day draw Bowls Calendar 2017 [Attachment One] ● Draft Calendar for Men ● Issues for specific review -Start and end dates for ■ Alex Gow ■ Mid Week Pennants ■ Pennants ○ CoC Playoffs District level ○ CoC Playoffs Gateway ○ Gateway Playoff Pennants ○ Inter District Event Dates ● Referral and Input from Ladies Match

Ladies Match Committee: The District Competitions this year have not been very well supported. The Ladies Executive decided earlier in the year, that if less than 8 Nominations for any competition were received, it would be played as a Round Robin. This happened in the Club Champion of Champions Pairs and Fours Competitions. Pennants were also not too successful. Midweek received an uneven number of nominations, so that when divided into two Sections, there were 5 teams in one Section and Four in the other. Result – the Section with only 5 teams each got to play the other Clubs once, with one bye. The same occurred on Saturdays, with the non First Division teams only having three nominations. There was also a lot of unhappiness that Saturday Division 1 players, also played midweek. I am attempting to put together a questionnaire for Clubs to see how Pennants for next year could be improved- even maybe putting in 2 Bowl triples for midweek, so as to encourage more players to take part. It has also been suggested to me that the dates for our Challenge matches ought to be changed, if this can be agreed with the other Districts, so that more Challenge matches could be played earlier in the year, before District Sides.

Moved by Geoff Manser and seconded by Sue O’Toole that reports be received.

General Business: 2016 Downs Challenge: Website: Selected players will be posted on website. Transport: The men will be travelling by car. It is anticipated that 8 cars will be used. Reimbursement is $60 per car ($480) The Ladies will be travelling by 20 seater mini bus at a cost of $640. The Ladies will pay $8 per head for the bus hire and BDBA will pay the balance. Green fees and Lunch: The cost is $22 per head. The Players pay $12 each and BDBA pay the balance. Officials only pay for bus transport. 2017 District Sides: The Ladies will be playing at Tugun and the men at Cooloongatta. Reflection Tower 2 will be rebooked for this event as it is central to both venues. 2017 Champion of Club Champions Zone Play Off: Brisbane District is to host this event. The men and Ladies are hopeful of this being a combined event. Gateway will be approached at this year’s Zone Play Off re combined event being played on a weekend. District Calendar: It is anticipated that the Combined Calendar will be completed for meeting of 9 September and will be ready for Delegates meeting in October. Ladies Sunshine Coast Challenge: Sunshine Coast will be asked to consider changing the date of this event in 2017 to March/April. Metropolitan Ladies Competition: The BDBA Ladies has been experiencing a problem in Div One pennants for some years due to a lack of teams playing. Brisbane North, Cunningham and Gateway will be approached to ascertain if they have/are encountering this problem. This may lead to developing a shared solution to what is likely to be a problem beyond just our District. In the meantime, the Ladies are looking at undertaking a survey to refine and improve pennants within the District for next year. Ladies O’60 Competition: This is an event that the Ladies may consider in 2017 Brisbane v Downs Challenge: The Men are having ongoing discussions with Downs on holding an O’60’s, mid week event at Laidley. Playing Shirts: Geoff has a limited number of men’s playing shirts in stock. Purchase of more shirts would depend on player demand. Combined Conditions of Play: The men’s section is preparing a Combined Districts Conditions of Play in consultation with other Districts. Juniors: As one District Club now has 7 junior players it may be prudent for that club to have A Junior Coordinator.

Meeting closed at 11.45am

Next Meeting: 9 September 2016 at 9.00am

…………………………………… ………………………… ……………… ………………….. Chairperson Date Hon Secretary