ORGANIC SYSTEM PLAN - NON-RUMINANT LIVESTOCK PRODUCERS
For organic poultry, rabbits or swine. The Farm Organic System Plan must be completed in addition to this form. SECTION A. GENERAL INFORMATION [§ 205.201 AND 205.401] The National Organic Standards 7 CFR 205 require all operations seeking certification to develop an organic system plan that is verified and approved by an accredited certifying agent. A certified operation must update this system plan on an annual basis in order to verify continued compliance. This is a “Plan” – Changes or updates must be approved by NMDA prior to implementation. Changes and updates can be submitted by email, letter or fax.
RANCH OVERVIEW
1. Please provide a complete list of livestock, products and crops you want to certify in 2013 This will be used to prepare your Organic Product List. (examples: native pasture, wheat, alfalfa, sorghum silage, heifers, calves, lambs, cuts of meat, milk, etc.) Please note that your Product List must be updated before you sell crops that were not certified in 2012. animal class/ stage of number of crops production head Example: laying hen 56 Example: native alfalfa, oats and native pasture grass
CERTIFICATION SUMMARY 2. Are you producing either of the following: Yes No Organic crops for human consumption meat, slaughtered and/or packed on site If “Yes”, you must also complete a separate application for each - Please contact NMDA for application packets. 3. Have you ever previously applied for organic certification? Yes No 3a. If “Yes,” please list the year(s) and certifying agency to which you applied.
4. Are you currently certified organic or have you ever been certified organic? Yes No
4a. If “Yes,” please list the name of the certifying agency and the year(s) certified by that agency.
DOC C102A, version k – Eff. Date 2/1/13 New Mexico Department of Agriculture Organic System Plan – Non-Ruminant Livestock Producers
ORGANIC SYSTEM PLAN - NON-RUMINANT LIVESTOCK PRODUCERS
5. Have you ever been denied certification or had your certification Yes No NA suspended or revoked? 5a. If “Yes,” please list the name of the certifying agency, the year(s) and describe the circumstances. Please attach copies of Notice of Denial of Certification and/or Notice of Noncompliance; description and evidence of your corrective actions.
6. If currently certified by NMDA, were issues noted or has information been requested that is still outstanding? (see your last correspondence from Yes No NMDA) 6a. If “Yes,” please note issues or information requested and how you have resolved the issue.
CHAIN OF CUSTODY 7. When do organic products leave your 7a.. When do organic products leave your OWNERSHIP? CUSTODY? At point of sale --retail /wholesale At point of sale --retail /wholesale At harvest At harvest Other: please specify- Other: please specify-
8. Are you hired or contracted by another operation to grow organic crops? Yes No 8a. If “Yes,” please provide the name of the operation (processor, grower, dairy, marketing company) and the details of the contract. (Please note any areas to which you are not the responsible party (e.g. seed selection, planting/harvest, herd management)
9. Do you hire or contract custom services during production, handling or storage or organic crops? (Examples –tractor work, transportation, harvest, etc.) Yes No
9a. If “Yes,” list the business(s), service, and contact information and submit a Custom Service Compliance Statement as appropriate.
DOC C102A, version k – Eff. Date 2/1/13 New Mexico Department of Agriculture Organic System Plan – Non-Ruminant Livestock Producers
ORGANIC SYSTEM PLAN - NON-RUMINANT LIVESTOCK PRODUCERS
Section A. General Information [NOS 205.201 and 205.401] The National Organic Standards (NOS) require all operations seeking certification to develop an organic system plan that is agreed to by the certified producer or handler and an accredited certifying agent. A certified operation must update this system plan on an annual basis in order to verify continued compliance. This is “A plan” - You may change or update it throughout the year. Changes must be approved by NMDA prior to implementation. Plan updates can be submitted by email or letter. 1. Please check the boxes that apply to your farming operation: Laying hens Meat birds Pasture/Forage Rabbits Pigs Ruminant livestock Crops for human consumption Other
Section B. Livestock Flow Chart Please provide information regarding the flow of animals through your system. Include source of animals, living conditions for each stage of production and final destination of animals. This may be in a narrative form or submitted as a flow chart and must be for each flock or herd with a different flow. Refer to the example below and attach additional sheets as necessary.
Moved to pens Slaughter Flock one on pasture 1, on site sold on 2 and 3 at 5 beginning site on day weeks week 8 of slaughter. Flow chart and/or additional narrative: Flock1 Brooder for SectionChicks C. Origin of3 weeksLivestock in [NOSreceived 205.236] house from Nationalhatchery Organic Standards require products intended for sale as organic be from livestock under continuous organic management from the last third of gestation. Exception; poultry must be under continuous organic management beginning no later than the second day of life. 1. Do you purchase replacement animals? Yes No
1a. If “Yes”, list all sources of replacement animals in the table below:
Type of Animal Source (Name, Address or Phone) Organic (X)
Heritage Hatchery, 555 Main Street, Anytown NM. (575) Example: Day old chicks X 555-5555
DOC C102A, version k – Eff. Date 2/1/13 New Mexico Department of Agriculture Organic System Plan – Non-Ruminant Livestock Producers
ORGANIC SYSTEM PLAN - NON-RUMINANT LIVESTOCK PRODUCERS
Maintain all receipts and organic certificates for purchased animals and have them available at your annual inspection.
1. Do you breed livestock or hatch chicks/poults on the farm? Yes No N/A
2. Have all animals (except poultry) been under continuous organic Yes No N/A management since the last third of gestation?
3. Have all poultry been under continuous organic management since the 2nd Yes No N/A day of life?
Section D. Slaughter [NOS 205.236, 205.237, 205.238, 205.239] National Organic Standards require that slaughter stock must be under continuous organic management from the last third of gestation and comply with all feed, health care and living condition requirements, except that poultry must be under contiguous organic management beginning no later than second day of life. 1. Do you sell live organic livestock? Yes No
2. Do you slaughter or contract with slaughter facilities? Yes No If No, skip to section E.
3. Please submit your meat product label for review and approval. NMDA is not responsible for incorrect labels printed before approval is granted in writing.
4. List the slaughter facility that you use or plan to use to process your organic livestock. Please submit the facility’s current organic certificate. If you slaughter your own stock, you must be certified as an Organic Processor/Handler. Contact NMDA for details.
Business name:
Address:
Phone number:
Certified Organic by:
5. If different than #4, list the cut and wrap facility and/or processing facility that you use or plan to use to process your organic meat products: Please submit the facility’s current organic certificate.
DOC C102A, version k – Eff. Date 2/1/13 New Mexico Department of Agriculture Organic System Plan – Non-Ruminant Livestock Producers
ORGANIC SYSTEM PLAN - NON-RUMINANT LIVESTOCK PRODUCERS
Business name:
Address:
Phone number:
Certified Organic by:
All organic meat products sold as organic MUST be processed at a certified organic processing / handling facility.
Section E. Organic Feed Rations [NOS 205.237] The National Organic Standards require that livestock producers provide livestock with a total feed ration composed of 100% organic agricultural products, including pasture and forage. This feed ration must be sufficient to meet nutritional requirements, including vitamins, minerals, protein and/or amino acids, fatty acids, energy sources and fiber for non-ruminants. 1. Provide the following information for all stages of livestock on your operation:
# of Type of Feed Amount of Feed per Unit of Time Type of Anima livestock ls Grain Forage Other Grain Forage Other
Ex- Layer Daily 1400 Pasture Scratch 450#/day Free fed Layers Mash access
You must have a current organic certificate available at your annual inspection for all feed from off-farm sources.
DOC C102A, version k – Eff. Date 2/1/13 New Mexico Department of Agriculture Organic System Plan – Non-Ruminant Livestock Producers
ORGANIC SYSTEM PLAN - NON-RUMINANT LIVESTOCK PRODUCERS
Section F. Livestock Health Care [NOS 205.238] National Organic Standards require livestock producers to establish & maintain preventative livestock health care practices. When preventative practices & veterinary biologics are inadequate to prevent sickness, a producer may administer synthetic medications allowed under 205.603. Any medications administered, whether allowed or prohibited, must be recorded on an animal health record. Withholding medical treatment from a sick animal is prohibited by the National Organic Standards. 1. Review the conditions that have afflicted or could afflict your animals. Describe your preventative plan and treatment used if preventative plan is insufficient. Include treatments(s) used if preventative plan was not effective. Use additional sheets as necessary.
Experience Condition Preventative Plan Treatment (if prevention fails) d?
Re-assess space and adjust Ex. Pecking yes Adequate space flock
Digestive disorders
(diarrhea)
External parasites
Eye problems
Foot problems
Internal parasites
Pecking &/or cannibalism
Reproductive disorders
Respiratory diseases
Skin or feather conditions
Viruses
Other (specify)
2. Do you administer vaccines? Yes No
2a. If “Yes,” are any of these vaccines genetically Yes No modified?
List all vaccines used on your operation in Section F.
DOC C102A, version k – Eff. Date 2/1/13 New Mexico Department of Agriculture Organic System Plan – Non-Ruminant Livestock Producers
ORGANIC SYSTEM PLAN - NON-RUMINANT LIVESTOCK PRODUCERS
3. If an animal was treated with a prohibited material, describe your plan and/or current practice for removing this animal from the organic market:
Maintain documents that verify that all animals treated with a prohibited material were removed from the organic market. 4. Are animals subject to physical alterations? Yes No
4a. If “Yes,” please provide the following information in the table below:
How was pain/stress Alteration Age Purpose minimized
Ex. – Beak trimming Chicks Reduce injury Performed at young age
Section H. Livestock Living Conditions & Pasture [NOS 205.239] National Organic Standards require organic livestock operators to establish and maintain livestock living conditions which accommodate the health and natural behavior of animals, including access to the outdoors, access to pasture, clean and dry bedding as well as shelter for organic animals. 1. Indicate which of the following accommodations are provided for your organic livestock: Access to outdoors Shade Exercise area Fresh air Direct sunlight Other:
2. Do you provide access to Yes No pasture?
DOC C102A, version k – Eff. Date 2/1/13 New Mexico Department of Agriculture Organic System Plan – Non-Ruminant Livestock Producers
ORGANIC SYSTEM PLAN - NON-RUMINANT LIVESTOCK PRODUCERS
3. For each group of organic animals (chicks, pullets, weaners, etc.) describe how you provide access to the outdoors &/or pasture. Please include typical dates of confinement for each group, typical dates animals are provided access to outdoors &/or pasture for each group and details of the conditions of the outdoors &/or pasture that are provided.
4. Indicate which conditions are addressed by the shelter provided (check all that apply). Natural maintenance Comfort behaviors Opportunity for exercise Suitable temperature levels Ventilation Air circulation Reduction of potential for injury
5. Do you provide bedding for your animals? Yes No
5a. If “Yes,” please list the type of bedding:
5b. Is it edible? Yes No
5c. If “Yes,” is it organic? Yes No
If “Yes,” you must have a current organic certificate available at your inspection.
4. Are organic animals subject to confinement? Yes No
6a. If “Yes,” indicate why livestock are subject to confinement: Inclement weather Stage of production Health, safety, well being of animal Risk to soil or water Other:
You must maintain records of pasture/access to the outdoors and have this information available at your inspection.
5. Please list your annual average percentage of culled (live) livestock:
6. List your average percentage of death or loss (annually): Section I. Egg Handling [NOS 205.236, 205.237, 205.238, 205.239]
1. Do you raise poultry or waterfowl for egg production? Yes No
1a. If “No,” go to Section I.
DOC C102A, version k – Eff. Date 2/1/13 New Mexico Department of Agriculture Organic System Plan – Non-Ruminant Livestock Producers
ORGANIC SYSTEM PLAN - NON-RUMINANT LIVESTOCK PRODUCERS
1b. If “Yes,” do you sell your eggs anywhere other than on your own physical Yes No farm location?
1c. If “Yes,” do you have an Egg Handlers License? Yes No If no, please see http://www.nmda.nmsu.edu/scs/licenseregistration/egg-licensing/
2. Do you label your organic eggs? Yes No
If “Yes,” please submit your egg label for review and approval. NMDA is not responsible for incorrect labels printed before approval is granted in writing.
If you handle organic eggs other than those produced on your farm, you must be certified as an Organic Processor/Handler. Contact NMDA for details. Section J. Recordkeeping [NOS 205.103] National Organic Standards require organic producers to maintain records concerning the production, harvesting and handling of organic livestock and livestock products. These records must fully disclose all activities and transactions of the operation in sufficient detail to be readily understandable and auditable and must be available for inspection and copying. 1. Please check the method of animal identification that you use on the farm: Ear tag Flock Ear notch Other: 2. Are the following records maintained?
a. Pasture/outside access (e.g. days/hours)? Yes No N/A
b. Receipts for all purchased livestock? Yes No N/A
c. Receipts for forage production materials (seed receipts, fertility inputs, Yes No N/A etc.)?
d. Weight records of animals at slaughter? Yes No N/A
e. Synthetic medications administered (date, dosage, animal ID)? Yes No N/A
f. Herbal & natural remedies or other approved materials given to Yes No N/A organic animals?
g. Vitamins, minerals or other materials administered for preventative Yes No N/A health care?
h. Receipts for purchased feed products? Yes No N/A
i. Records that treated animals have been diverted from the organic Yes No N/A market?
j. Other (please list): Yes No N/A
DOC C102A, version k – Eff. Date 2/1/13 New Mexico Department of Agriculture Organic System Plan – Non-Ruminant Livestock Producers
ORGANIC SYSTEM PLAN - NON-RUMINANT LIVESTOCK PRODUCERS
You are required to maintain organic related records for 5 years and have them available during inspections. Failure to have documentation at your inspection may impact or delay your organic certification. Keep a copy of this Organic System Plan as a reference.
DOC C102A, version k – Eff. Date 2/1/13 New Mexico Department of Agriculture Organic System Plan – Non-Ruminant Livestock Producers
ORGANIC SYSTEM PLAN - NON-RUMINANT LIVESTOCK PRODUCERS
SECTION I. MATERIAL INVENTORY [ § 205.201] § 205.201 requires that the organic system plan include a list of each substance to be used as a production or handling input. Materials must be approved by the certifier prior to use application. Please call if in doubt. You must provide updates to NMDA by email, letter or fax before you add a material NOT already on this inventory. Use of unreported materials may jeopardize your organic certification.
Material & Brand Name Purpose Is this material Please be specific (vaccination, udder OMRI Listed? Example: Ultrabac 7, ointment, fertilization, http://www.omri.org/o Drammatic 0 Liquid Fish 2-5-0.2 pests, disease, etc) mri-lists Yes No
DOC C102A, version k – Eff. Date 2/1/13 New Mexico Department of Agriculture Organic System Plan – Non-Ruminant Livestock Producers
ORGANIC SYSTEM PLAN - NON-RUMINANT LIVESTOCK PRODUCERS
DOC C102A, version k – Eff. Date 2/1/13 New Mexico Department of Agriculture Organic System Plan – Non-Ruminant Livestock Producers