Commissioners Present: Germundson, Mcclelland, Davidson, Weflen, and Grubb

Tioga City Commission July 21, 2014 Minutes

Commissioners Present: Germundson, McClelland, Davidson, Weflen, and Grubb Commissioners Absent: Visitors Present: Rich Zakrajsek, Harlan Engberg, Desiree Hanson, Kevin Killough (Tioga Tribune), Steven Ike, Loren Hoffman, Charles Vein, Jordan Jefferies, Renae Booth, Anthony Tartaglione, Tanya Weflen, Ronnie Lund, and Dan Larson

The regular meeting of the Tioga City Commission was called to order at 7:00 pm by President Germundson at Tioga City Hall.

McClelland made a motion and Davidson seconded to dispense the readings of July 7, 2014 minutes and July 14, 2014 special mtg minutes. All voted aye. Motion carried.

Commissioners Reports:

Grubb indicated that the city has received the permit to discharge at the lagoon and they will be looking into bids regarding the water tower repairs.

Weflen indicated that she is reviewing the financial documents and will be presenting an option for timesheets.

Davidson indicated that the police department will be requesting a wage increase for Amanda Mosser as the scope of her position of the police dispatcher has changed.

McClelland mentioned that NDDOT will be working on Hwy 40 railroad pass to Hwy 2. Bids are in November. 67th will be used as a bypass.

Public Input:

A discussion was held on the concerns of abandoned vehicles without current registrations. Davidson indicated they will be sending out letters giving 30 days to provide registrations.

Old Business:

Harlan Engberg gave an update on the GIS program and indicated that Ackerman/Estvold is 60% completed with the project and should be done in the next couple months. He also indicated he would like to set up a special meeting on Friday, July 25th to demonstrate the GIS systems they are working on to the commissioners.

McClelland made a motion to approve Task Order #2 for HR Administrative Support presented by Loren Hoffman from AE2S, Grubb made a second motion. All voted aye, motion carried.

Discussion was held on the CIP analysis presentations from AE2S and Ackerman/Estvold. McClelland indicated he would like Ackerman to provide detailed information on current projects and projections. The commissioners agreed they would like to consider AE2S to work on providing financial analysis proposals in conjunction with the plan once they know more of Ackerman/Estvold’s presentation. McClelland made a motion to approve Ackerman/Estvold in providing information for a CIP plan, Grubb made a second. All voted aye, motion carried.

Discussion was held on the new city shop and the need to place a drain in the building. Discussion was also held on the city hall proposal and a resolution for the solicitation of architectural and/or engineering services. Ben Johnson indicated he would like to see a specific budget for what the commission would like to spend on the city hall. McClelland mentioned he would like to see an entire bid proposal and soon so he can have something in hand to present to the state legislation. Renae Booth indicated she would like to see a library in the proposed plans. Germundson encouraged commissioners to meet with Julie Ramos Lagos to become more familiar with the available funding and budgets to help them determine the budget they would like to spend towards city hall. McClelland made a motion to approve the Memorandum of Understanding (MOU) between the City of Tioga and Tioga Historical Society in regards to the city hall proposal and placement of the museum. Davidson made a second motion. All voted aye, motion carried.

New Business:

Grubb made a motion to approve the purchase of a pressure washer for the new city shop under $10,000 and 50% of the cost will be from the water department and 50% from the streets department. Weflen made a second motion. All voted aye, motion carried.

Representatives from MWH presented a 3D Virtual Model that can be used for infrastructure, data warehouse, and can be used in conjunction with a GIS system.

McClelland made a motion to approve an entrance sign under 40 feet tall for the Tioga Square location that was presented to the commission. Weflen made a second motion. All voted aye, motion carried. McClelland made a motion to approve picture presented for Anytime Fitness’s building sign. Davidson made a second. All voted aye, motion carried.

McClelland made a motion to approve an on-site only liquor license for MainStay Suites Hotel. Weflen made a second motion. All voted aye, motion carried.

Rich Zakrajsek presented the following building permits: Randy Olson – fence/chain link for daycare – McClelland made a motion, Weflen made a second motion. All voted aye, motion carried. Ronald Gilbertson – garage - add-on – McClelland made a motion. Weflen made a second motion. All voted aye, motion carried.

McClelland made a motion to approve July bills. Davidson made a second motion. All voted aye, motion carried. Ben Johnson indicated he is working on submitting a letter towards possible legal action regarding due payments for the water main by the property on Dakota Drive, south of town.

Julie Ramos Lagos gave the commissioners a copy of the 2015 proposed Expense budget and asked them to review the budgets for their departments and have additional feedback ready for the August 18th meeting.

Being no further business the meeting adjourned at 9:03 pm.

Nathan Germundson Julie N. Ramos Lagos, President, Tioga City Commission City Auditor