1Constitution: Relay For Life/Colleges Against Cancer 2016-2017

Article l - Name, Purpose, and Non-Discrimination Policy of the Organization. Section 1: Relay for Life

Section 2 - Purpose: Our purpose is to promote cancer education and advocacy while also honoring those that have survived cancer. We are an organization that works to fundraise for American Cancer Society, which is an organization that provides funds and support for cancer research, cancer education, and patient support and advocacy.

Section 3 - Non-Discrimination Policy: This organization and its members shall not discriminate against any individual(s) for reasons of age, color, disability, gender identity or expression, national origin, race, religion, sex, sexual orientation, or veteran status.

Article II - Membership: Voting membership is limited to currently enrolled Ohio State students. Faculty, alumni, professionals, etc. are encouraged to become members but as non-voting associate or honorary members.

Article III - Organization Leadership: An executive board composed of five co-leads who work together to lead the Relay For Life/Colleges Against Cancer Committee and work with the East Central Division of American Cancer Society. Each executive member is in charge of overseeing the Directors certain sub-committees and communicating with one another to ensure a successful event. The executive board will be elected spring semester and subsequently work directly with current executive board, preparing for their leadership roles the following year.

Team Development Lead

Team Development: This subcommittee is a resource for team captains. They help develop teams and keep the teams informed.

Recruitment Lead

Recruitment: This subcommittee focuses on reaching out to students and organizations on the OSU campus, to form teams and become a part of Relay For Life.

CAC Lead

Advocacy: This subcommittee is responsible for planning and implementing year-round integration of the American Cancer Society Cancer Action Network’s legislative priorities into Relay For Life events, activities and meetings.

Survivorship: This subcommittee is focused on celebrating and honoring those who have battled cancer. This includes planning trips to the hope lodge, planning events and activities to engage with the survivors, the survivor dinner and more.

Cancer Education: This subcommittee focuses on educating our campus about cancer through events. Some cancer education events include Pink Week, GASO, healthy living, skin care and more.

Luminaria: This committee focuses on incorporating the mission into our organization through our meetings and additional events. Also this is the planning committee for the luminaria ceremony at our event in April

Production Co-Lead

Fundraising/Internal Relations: This subcommittee plans fundraisers to raise money. They also plan activities and outings in order for us to become closer as a committee.

Sponsorship: This subcommittee reaches out to businesses and groups in the community for support and donations. These donations and support are what help our event function.

Logistical Co-Lead

Logistics: This subcommittee focuses on the behind the scenes aspects of our Relay For Life event. This committee helps make our event possible and we could not do it without them.

Marketing: This subcommittee is in charge of the advertisement of our events throughout the year including our event in April. Also this subcommittee runs our social media accounts including Facebook, Instagram and Twitter.

Entertainment/Activities: This subcommittee plans all the fun activities at our Relay For Life event. This includes finding groups and entertainers to come to our events as well as planning games and activities for participants to engage in.

Treasurer The treasurer is in charge of managing the organization’s finances throughout the school year. The treasurer will lead the Accounting Committee and be responsible for developing the budget for the year, applying for Student Organization funds, and carrying out all accounting activities at the event.

Secretary The secretary works with Presidents to communicate important meetings, events, meeting minutes, and other news information to committee members.

Article VI- Method of Selecting and/or Removing Officers and Members The current executive board will choose the executive board. The newly selected executive board members will then work directly with a current executive board to prepare for their leadership roles the following year. All other director positions will be filled in the end of spring semester and will be elected based upon an application process. If a Director is not adequately fulfilling his or her role, the executive board have the ability to ask him or her to step down to a non-leadership position. All of the executive board will have to agree upon the removal of a Director in question, before any action will be taken. This organization’s non-discrimination policy will protect members from removal based on reasons of reasons of age, color, disability, gender identity or expression, national origin, race, religion, sex, sexual orientation, or veteran status.

Article VII- Removal of members If a member conducts themselves in such a manner deemed detrimental to advancing the purpose of this organization or is in violation of the OSU Student Code of Conduct, they can be removed through a majority vote of the other voting membership or unanimous vote of the officers, with the consultation of the advisor.

Article VIII– Advisor(s) or Advisory Board: Qualification Criteria: Advisors of student organizations must be full-time members of the University faculty or Administrative & Professional staff. Advisor is to add necessary input/directional advice when needed.

Article IX – Meetings of the Organization: Meetings are not required but encouraged. However, while not required, frequent missed meetings are looked down upon and may lead to loss of certain responsibilities within the organization.

Article X – Method of Amending Constitution: Proposals, notice, and voting requirements. Proposed amendments should be in writing, should not be acted upon but read in the general meeting in which they are proposed, should be read again at a specified number of subsequent general meetings and the general meeting in which the votes will be taken, and should either require a two-third or three-quarter majority of voting members (a quorum being present) or a majority or two-thirds of the entire voting membership of the organization, present or not.

Article XI – Method of Dissolution of Organization: Unless lacking in student involvement and/or participation this organization will not provide a method of dissolution at this time.