Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment

PEACE CORPS Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment

Date: April 25th 2017

Peace Corps intends to offer a firm-fixed price contract for Structured Cabling of its Regional office in Gulu Town

Interested vendors should submit a quote for the services as described in this RFQ.

Quotes are due to the following address by Close of Business on May 9th 2017.

Any questions regarding the RFQ may be addressed to the same person. No phone inquiries will be accepted except for the purpose of understanding the requirements. Offers received after the closing date will not be accepted.

Zerinah Opondo, Tel. 0772139713 Patrick Okodo, Tel. 0772139851 Florence Kobwemi, Tel. 0772139866

A. Price/Period of Performance: The contract is a onetime and should be accomplished within a month or less after getting the offer. The Vendor is expected to inspect/survey the office (site) where works (Structured Cabling) will be done to provide the quotation for the works. The Vendor must have the capacity to provide a three (3) months support warranty both on phone and at site within two days of support request by Peace Corps after completing the work. The warranty period of three months is for the works not any equipment that is supplied by the Vendor.

Supplies or Equipment: List the services/supplies/equipment with quantity, unit price and total price in the table below that the provider is going to use in the execution of the contract within the contract period.

No Description Unit Rate Amount 1 CAT6 Data cables (Gigabit cables) 2 CAT6 Data sockets double 3 CAT6 24port patch panel 4 1mt patch cords (Gigabit cables) 5 2compartment truncking (100x50) 6 Internal bends 7 External bends 8 Back boxes for truncking single 9 Back boxes for truncking double 10 9U Network rack with glass door 11 Rack mounted 10 port power distribution unit 12 PABX (Panasonic 3-08 or better) and console 13 10 pair termination box

OACM October 2010 Page 1 of 4 14 CAT 5 Telephone cables 15 Power cables 2.5mm 16 32A By-pass switch 17 16mm2 Load cable 18 4way main distribution board for UPS 19 13A switched double sockets With neon light 20 Cable ties 200mm

Supplier Unit Quotes shall be a Firm Fixed-Price, and inclusive of any administrative or overhead costs.

B. Statement of Work/Specifications

1. The Vendor shall provide a certified test results for each cable point that is installed in accordance with internationally accepted structured cabling standard;

2. The Vendor shall provide a cable network diagram showing the start and end termination points;

3. The Vendor shall provide support both at site and over the phone within two (2) days of support request by Peace Corps for the warranty period after installation.

4. The Vendor shall label all network points with firm and clear labels;

5. The Vendor shall install and configure equipment included in the proposal;

6. The Vendor shall state the number of calendar days in which to substantially complete the project. Time is of the essence of the contract.

Extended Warranties Offered by provider, if applicable (other services provided as part of the primary service):- List in the table below any warranties offered to provide consistent services in the table below. If there are charges that may be incurred by Peace Corps in having warranty (ies) please indicate that too. Item Description Unit/ Unit Total Price Quantit Price y 01 02 03 04 05

C. Location of Work The Peace Corps Uganda Office in Gulu and this is where the service will be provided.

OACM October 2010 Page 2 of 4 D. Delivery Schedule

Delivery Date(s): Item Description Date Payment 001 Installation of 15 June 2017 100% upon equipment and supply completion & list in Gulu Regional acceptance Office

Delivery Locations: Gulu

POC Name: Patrick Okodo Mailing Address: 48 Malcolm X Ave Phone Number: 0772139851

E. Acceptance Criteria Selection shall be based on a combination of responsiveness, cost, experience, and time frame to deliver service. Award shall be made to the qualified bidder whose proposal is most advantageous to the Peace Corps Uganda with price and other factors considered.

The Peace Corps reserves the right to negotiate with any vendor. The successful vendor(s) may be asked to participate in negotiations and be asked to make revisions to their proposals based on these negotiations.

The Peace Corps is not obligated to accept the lowest cost or any other proposal. The Peace Corps may cancel the procurement at any time or reject any or all proposals in whole or in part choosing services from differing vendors that fit the needs and requirements for each Peace Corps facilities connection.

F. Contract Terms and Conditions The Peace Corps Uganda plans to enter into a onetime contract for this work. The invoices will be in the names of Peace Corps /American Embassy Kampala.

G. Peace Corps Payment Schedule and Terms Provider will receive payment in approximately 30 days after acceptance and receipt of valid/accurate invoice. Peace Corps does not provide for any advance payment before the service is provided.

K. Please attach a list of references for similar works done before as this will be used in awarding of contract.

OACM October 2010 Page 3 of 4 H. Evaluation Factors: Award will be made after consideration of the following factors as marked below: 1. Price 2. Delivery Timeframe 3. Payment Terms 4. Warranties/ other services provided as part of the primary service 5. Past Performance/Reference Checks

Award may be made to other than the low priced quote. The award will be made to the total quote that offers the best value in accordance with the above evaluation factors.

I. Instructions to Vendors: a. Please read RFQ in its entirety including factors that will be considered in making award in Section H. b. Return completed RFQ by due date as follows: 1) Fill in prices in Section A and in Section B (if applicable). 2) Unless delivery date(s) are provided, provide delivery date(s) in Section D. 3) List/state any other terms or items in Section J not requested in the RFQ that is believed would benefit Peace Corps and would improve consideration for selection. These terms/items must not increase the prices quoted in Section A and B. 4) Sign and return RFQ by required due date.

J. Other Terms/Items Offered at No Additional Cost:

SUPPLIER AUTHORIZED REPRESENTATIVE

Name: ______Position/Title: ______

Signature: ______Date: ______

Phone: ______Email: ______

OACM October 2010 Page 4 of 4